Founded in 1993, Opus Agency is a global experiential marketing leader that specializes in designing and executing in-person, hybrid, and virtual events for some of the world’s m
Senior Event Coordinator
Location
United States
Posted
42 days ago
Salary
$51K - $57K / year
Seniority
Senior
No structured requirement data.
Job Description
Senior Event Coordinator
Opus Agency
Role Description A Senior Event Coordinator, you will be responsible for leading small scale in-person and digital events and experiential campaigns under limited supervision. You will own components of small to medium-scale events as well as provide assistance on events as assigned. Event components may include: - Facility and vendor management - Food and beverage coordination - Temporary staff management - Exhibit hall management - Sponsorship or signage management Programs assigned may include: - Conferences - Trade shows - Dinners - Corporate galas - Incentive programs You will work with, and learn from, the industry’s best in a dynamic, growing agency. Qualifications - 2+ years of project/event management experience, preferably in the event industry. - Demonstrated experience leading and owning components on events. Please specify events worked on and role in resume. - Bachelor's Degree (B.A.) from four-year institution preferred. Requirements - Assume responsibility for success of assigned components of an event or project, meeting client objectives and client and manager expectations. - Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively. - Master effective and timely communication between internal team, clients, and vendors via phone and email. - Effectively interface with financial manager and manage component specific budgets with proactive communication. - Report to program lead(s) as assigned, on a regular basis with project progress, identified problems and solutions. - Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications. - Maintain excellent communication with manager regarding special problems or exceptions to policies and procedures. - Able to effectively delegate to staff above and below this position. - Keep teams updated on new program processes, current program issues, ongoing challenges and solutions. - Manage vital program documents such as: event contact sheet, production schedule, event timeline, onsite crew cards, meeting agendas and notes, PowerPoint decks, show plan, and wrap-up document. - Actively participate in team meetings as required by providing challenges and solutions to benefit other team members and treating all proprietary information as confidential. - Training and mentorship of junior team members. Benefits - Full time position - Opportunities for growth and development - Health & Dental Insurance (choice of plans) - 100% Employer paid short-term disability and life insurance - Opportunity to elect additional life insurance and LTD insurance at employee expense - Paid parental leave - Opportunity to contribute pre-tax dollars to flexible spending accounts - 401(K) with employer match - Flexibility in work schedules - Generous time off
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Role Description This position involves coordinating virtual events and ensuring that all aspects are meticulously planned and executed. You will work closely with various teams to create engaging experiences for participants. Qualifications - Proven experience in event planning, preferably in a remote capacity. - Strong organisational and project management skills. - Excellent communication and interpersonal abilities. - Familiarity with virtual event platforms and tools. - Ability to work independently and manage multiple projects simultaneously. Requirements - Experience with marketing and promotion of events. - Knowledge of budget management and financial reporting. - Creative problem-solving skills. Benefits - Salary: 140000 - 250000 USD Per annum
Event Assistant Internship
InEventSmarter events. Stronger connections. That's the InEvent advantage for In-person, Virtual, and Hybrid events.
• Work closely with our Marketing Manager to deliver experiences that inspire, qualify, and motivate our customers and prospects to invest in a deeper partnership with InEvent. • Develop, communicate, and execute a strategy with ambitious goals that elevate our brand reputation in the marketplace, generate pipeline, and accelerate deal cycles. • Stay ahead of the curve of industry trends and performance through competitive analysis and market research, transforming insights into strategy pillars. • Drive brand affinity and create customer advocates through a focus on customer-first experiences and translating our values to our events and communities. • Oversee planning for personalized experiences that create deeper engagement with our top accounts and hot prospects. • Manage an end-to-end lead process that effectively creates and advances opportunities. • Build effective collaboration processes with all departments responsible for supporting the execution of our experiences. • Work alongside the team as a player-coach, comfortable and willing to execute down to the smallest detail. • Spearhead events budgeting and reporting, negotiating with vendors, and optimizing company costs. • Coordinating transportation/shipment of goods, including selecting which methods, timing of shipment, and/or amending shipments to meet arrival dates and obtain the best price. • Representing the company, providing product knowledge for demonstrations, and filing applications.
Event Assistant Internship
InEventSmarter events. Stronger connections. That's the InEvent advantage for In-person, Virtual, and Hybrid events.
• Work closely with our Marketing Manager to deliver experiences that inspire, qualify, and motivate our customers and prospects to invest in a deeper partnership with InEvent • Develop, communicate, and execute a strategy with ambitious goals that elevate our brand reputation in the marketplace, generate pipeline, and accelerate deal cycles • Stay ahead of the curve of industry trends and performance through competitive analysis and market research, transforming insights into strategy pillars • Drive brand affinity and create customer advocates through a focus on customer-first experiences and translating our values to our events and communities • Oversee planning for personalized experiences that create deeper engagement with our top accounts and hot prospects • Manage an end-to-end lead process that effectively creates and advances opportunities • Build effective collaboration processes with all departments responsible for supporting the execution of our experiences • Work alongside the team as a player-coach, comfortable and willing to execute down to the smallest detail • Spearhead events budgeting and reporting, negotiating with vendors, and optimizing company costs • Coordinating transportation/shipment of goods, including selecting which methods, timing of shipment, and/or amending shipments to meet arrival dates and obtain the best price • Representing the company, providing product knowledge for demonstrations, and filing applications
Event Assistant Internship
InEventSmarter events. Stronger connections. That's the InEvent advantage for In-person, Virtual, and Hybrid events.
• Work closely with our Marketing Manager to deliver experiences that inspire, qualify, and motivate our customers and prospects to invest in a deeper partnership with InEvent • Develop, communicate, and execute a strategy with ambitious goals that elevate our brand reputation in the marketplace, generate pipeline, and accelerate deal cycles • Stay ahead of the curve of industry trends and performance through competitive analysis and market research, transforming insights into strategy pillars • Drive brand affinity and create customer advocates through a focus on customer-first experiences and translating our values to our events and communities • Oversee planning for personalized experiences that create deeper engagement with our top accounts and hot prospects • Manage an end-to-end lead process that effectively creates and advances opportunities • Build effective collaboration processes with all departments responsible for supporting the execution of our experiences • Work alongside the team as a player-coach, comfortable and willing to execute down to the smallest detail • Spearhead events budgeting and reporting, negotiating with vendors, and optimizing company costs • Coordinating transportation/shipment of goods, including selecting which methods, timing of shipment, and/or amending shipments to meet arrival dates and obtain the best price • Representing the company, providing product knowledge for demonstrations, and filing applications
