Role Description This position carries out the day-to-day activities of a physician referral service, including: - Referring incoming calls to appropriate physicians or clinics. - Notifying physicians when their patient has been admitted to the hospital. - Monitoring and updating multiple databases. This position is not responsible for providing patient care. Responsibilities - Facilitates access for patients, physicians, employees, and Outreach and Network Development to the system. - Answers inbound calls and refers callers to a specific physician or clinic based on the caller's stated medical issue(s). - Logs inbound calls and prepares quarterly reports that summarize referrals to specific physicians and clinics. - Generates daily reports that identify patients who were admitted the prior day. - Notifies the patient's physician (either internal or external to the organization) that their patient was admitted to the system and provides or helps gain access to pertinent medical information. - Takes ownership of solving problems or issues of importance to patients, physicians, and support staff. - Works to identify and notify patient physicians when little information is provided about the specific physician. - Maintains and updates several databases with accurate physician contact and demographic information, such as specialty areas, credentials, gender, and language(s) spoken in order to expedite referral services. - Assists other departments with collecting and entering doctor satisfaction surveys. - Based on call, initiates the process of receiving the patient into the system by creating a referral shell to send to the appropriate outpatient clinic for request for medical care. Qualifications - Two (2) years of experience in health care, or the equivalency. - Experience scheduling patient appointments and navigating patient electronic medical records. Requirements - Extensive knowledge of medical terminology and experience in a healthcare environment. - Bilingual. - Working experience in an outpatient clinic and/or in large complex medical center(s). - Experience in a health care financial setting. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation: - This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. - This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements - Listening - Sitting - Speaking

Provide evidence-based behavioral health interventions, screen and diagnose mental health disorders, collaborate with primary care providers, and track patient progress to enhance treatment outcomes in a multidisciplinary care environment.

Title: DSHS HCLA Intake Specialist Salary $58,584.00 - $78,912.00 Annually Location Multiple Locations - Western Washington, WA Job Type Project (limited duration) Remote Employment Flexible/Hybrid Job Number 2026-03762 Department Dept. of Social and Health Services Division HCLA Salary Information The high end of the salary range, Step M is typically a longevity ste Job Description: WA Cares Fund Benefits and Customer Care Specialist Make a meaningful impact in long-term care policy by embracing this thrilling opportunity. The WA Cares Fund is the first of its kind in the United States, showcasing why Washington State leads the nation in long-term care initiatives. Created by the WA State Legislature, the WA Cares Fund (WCF)offers affordable long-term care insurance coverage to all working Washingtonians. This is a rare opportunity to become one of the founding team members as we introduce the nation’s first long-term services and supports social insurance program. WA Cares, within DSHS’s Home & Community Living Administration (HCLA) is hiring key team members to assist as we move toward the full implementation of the WA Cares program. Beginning in May 2026, Intake Specialists will assist qualified applicants and their authorized representatives with access to their earned benefits. Your experience, knowledge, and skills make a difference. The Intake Specialist, also called a Program Specialist 3, functions under general supervision in the intake unit, serving an assigned region. These jobs are responsible for the intake process and assessment scheduling for WA Cares Fund. Intake and referral services are provided over the phone, online, and may conduct in-person services. It fulfills the department’s duties under RCW 50B.04.060 to determine eligibility for WA Cares Fund by screening people for long-term care assessment to ensure that they require assistance with activities of daily living, which is anticipated to last 90 days or longer. The work schedule is Monday- Friday: 8am-5pm. Flex schedules are currently not available for these positions (per WA Cares leadership). Hybrid work is mostly work from home with occasional in person training and meetings. Please note: These are project positions that are funded through June 2027 and are available in the following counties: King, Snohomish, Skagit, and Whatcom. Some of what you will be doing - Intake is the process of gathering necessary information from an applicant to prepare for, determine the type of, and schedule their Care Needs Assessment. Some of what an Intake Specialist will do includes: - Contact the applicant via phone at their preferred day/time. - Talk through intake questionnaire with applicant including questions about their living situation and language access needs. - Schedule the care needs assessment and language assistance if needed, or schedule via Zoom if applicable. - Set expectations for care needs assessment - Refer individual to alternative community supports if individual chooses to not pursue their WA Cares Fund assessment, including other state or federal programs. - Document relevant safety issues that the assessor must be aware of prior to making an in-person visit. - Ensure timely and accurate data input into all applicable WA Cares Fund systems for accurate case records according to manual and other instructional requirements. Who should apply - Professionals with a bachelor’s degree and 2 years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, or levels of government. - Or, 6 years of professional/practical experience in planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, or levels of government. Employees will be expected to successfully complete the formal training course within one year of their appointment. Please Include with your application - Updated Resume - Cover Letter Preferred knowledge, skills, and abilities: - Skilled in providing excellent and accurate customer service over the phone - Enjoys multitasking while working in a fast-paced customer center environment - Proficient with Microsoft tools, internet searches and data entry - Familiar with long-term care RCW and WAC regulations a plus! The hiring supervisor may review application materials and make a hiring decision at any point after the first 7 days of the advertising process. Applications will be reviewed on an on-going basis. It is in your best interest to apply as soon as possible. The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Provide brief, evidence-based behavioral health interventions, screen and diagnose mental health disorders, collaborate with primary care providers, and track patient progress to enhance treatment outcomes.