Role Description The AP & Accounting Associate is an entry level role in Pocketbooks’ Finance and Accounting Department, responsible for executing core AP functions accurately and on time across a portfolio of client organizations. This role serves two main purposes: - The operational backbone of our payables workflow — processing invoices, managing vendor relationships, supporting expense reconciliation, and ensuring our clients' financial records stay clean and current. - Ensuring client expense management transactions (Credit cards, reimbursements, bills) are accurate and up to date in their accounting system. This is a great fit for someone early in their accounting or compliance career who is detail-oriented, process-minded, and energized by working in a fast-paced, mission-driven environment that has real world, political implications. - Location: Remote, with travel 2-3 times a year for organizational retreats. - Hours: Full Time - Compensation: The starting salary for this role is $55,000-$65,000 annually, commensurate with experience. This role is open to anyone who meets the qualifications and who lives and is legally authorized to work within the United States. We are unable to hire internationally or sponsor visas at this time. As an Associate-level team member, you'll be working within established processes and systems with clear guidance from your manager. You're expected to execute assigned tasks independently, ask questions when something is unclear, and flag issues proactively. You'll grow into greater autonomy as you demonstrate consistency and accuracy. This role is one step below Manager on our job level ladder, and an excellent foundation for advancement into Senior Associate-level roles. Qualifications - 2-4 years experience in Accounts Payable, bookkeeping, or a related finance/accounting role. - Excellent written communication skills — able to correspond clearly and professionally with vendors, client staff, and internal team members. - Proficiency with QuickBooks Online (QBO), Sage Intacct, Ramp, and/or Bill.com. - Strong attention to detail — you catch errors before they become problems. - Comfort working across multiple client accounts or entities simultaneously. - Excellent organizational skills and ability to manage competing deadlines. - Comfort working in a remote environment with digital document workflows. Requirements - 1+ year of accounting or business management experience in any of the following areas: - Nonprofit, political, fiscal sponsorship, or otherwise multi-entity organization(s). - Political party, political tech or federal campaigns. - Law firm, accounting firm, or comparable professional services firm. - Associate's or Bachelor’s degree or coursework in accounting, finance, or business. Core Responsibilities - Accounts Payable - 75% - Process vendor invoices across multiple client accounts with accuracy and timeliness. - Review invoices for proper authorization, coding, and supporting documentation. - Enter and maintain AP transactions in QuickBooks Online and other accounting platforms. - Prepare and process payment runs (checks, ACH, wire) according to client payment schedules. - Research and resolve vendor and customer discrepancies, including billing issues, payment questions, short pays, credits, and account reconciliation variances. - Support regulatory and tax compliance (e.g., annual 1099 filings) for AP-related activities. - Communicate professionally with client staff on AP-related questions and requests. - Collaborate cross-departmentally to improve vendor onboarding, communication, and payment processes. - General Department Duties - 25% - Process employee and staff expense reimbursements in accordance with client policies. - Support monthly credit card reconciliation workflows, including transaction coding and receipt collection. - Follow up with client staff and vendors to gather missing documentation and resolve coding questions. - Provide ad hoc support on special projects and high-priority tasks for the Accounting Manager. - Other duties as assigned.