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Enabling Access
External Resource & Vendor Operations Manager
Location
United States
Posted
108 days ago
Salary
$83.2K - $124.8K / year
Seniority
Senior
Job Description
External Resource & Vendor Operations Manager
PRECISIONvalue
• Manage end-to-end contractor lifecycle: outreach, onboarding, contracts, tracking, offboarding. • Draft engagement letters; secure approvals; prepare ICAs/FoOs; manage legal review and redlines. • Distribute executed contracts; coordinate W-9, ACH, and vendor setup in CloudSuite/PSA. • Maintain contractor systems; ensure IT provisioning and access (ERP, Workfront). • Track hours, monitor compliance, and resolve system issues in partnership with the Enterprise Systems team. • Support vendor and software utilization; maintain contract dates, license costs, and user lists. • Support the business in drafting and routing MSAs for new vendors; manage renewals and payment arrangements. • Govern tools tracker to prevent duplicate sign-ups and collaborate with IT where needed and identify areas of overlap; publish catalog for internal visibility. • Identify opportunities for multi-service line enterprise contracts; negotiate contracts as needed. • Partner with IT for security and compliance while retaining business-specific configurations. • Review timesheets and assist with adjustments; validate ERP data. • Maintain PSA admin access and Contract Management System licenses to support workflows for freelancers, vendors, and client-specific requests. • Coordinate with Finance and Legal for approvals and reporting needs. • Set up vendors and freelancers in Workfront; onboard and offboard users. • Manage exceptions reports, update user groups, and create new brands as needed to support 3rd party contractors. • Perform periodic audits (e.g., W-9 compliance, vendor documentation). • Support special projects across agency operations. • Facilitate end-of-month and monthly timecard/invoice reminders for Contractors and other vendors. • Assist with cross-functional requests from Operations, Finance, and IT as needed.
Job Requirements
- Bachelor’s degree in Business, Communications, Marketing, finance or related field; 3-5 years of related experience, especially managing freelancers, vendors, and software in an agency agencies or life sciences setting.
- Proven experience with contract administration and related tools (Icertis or similar), project/resource management experience and related tools (Workfront, PSA), and DAM workflows.
- Strong negotiation, stakeholder/project management, and process design skills; high attention to detail and ability to manage fluctuating workloads.
Benefits
- Health insurance
- retirement savings benefits
- life insurance
- disability benefits
- parental leave
- paid time off for sick leave and vacation
- discretionary annual bonus
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