• Manage emails, calendars, and scheduling across time zones • Handle incoming and outbound calls • Communicate professionally with clients and team members in English and Spanish or Portuguese • Prepare reports, documents, and presentations • Perform data entry and maintain accurate records • Assist with customer support and follow-ups • Coordinate meetings, travel arrangements, and project tasks • Handle ad hoc administrative duties as needed

• Manage the COO's daily schedule, virtual meetings, and communications across U.S. and LATAM time zones. • Serve as the virtual liaison between the COO, firm leadership, and key stakeholders. • Draft, review, and organize correspondence, meeting agendas, and confidential briefings. • Track and follow up on critical action items to ensure accountability and timely completion. • Maintain strict confidentiality in all executive communications and business matters. • Draft professional communications on behalf of the COO for internal and external audiences. • Facilitate clear, timely, and consistent communication across executive, legal, and operations teams. • Organize and maintain secure digital filing systems for executive and operational documentation. • Manage expense reports, invoicing, and vendor communications as delegated by the COO. • Anticipate needs, identify gaps, and propose process improvements to optimize executive efficiency.

Position: Virtual Assistant Working Hours: US Hours (9am-5pm EST) Full-Time, Remote Work. Key Responsibilities - Provide comprehensive administrative support to various departments, ensuring smooth virtual office operations. - Manage calendars, schedule meetings, and coordinate appointments for team members. - Handle email correspondence, respond to client inquiries, and maintain professional communication. - Assist with data entry, document preparation, and report generation. - Support project management tasks, including tracking progress and coordinating with team members. - Conduct internet research and compile relevant information as needed. - Collaborate with remote teams using digital communication tools to ensure efficient workflow.

Provide comprehensive administrative support for senior leaders, manage complex calendars and travel arrangements, prepare meeting materials, and coordinate procurement processes to enhance operational efficiency and facilitate effective communication.