About Aretum Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. Job Summary As a Project Coordinator, you will ensure projects are delivered on time and within budget, including tracking progress, maintaining documentation, and preparing status reports and presentations. Facilitate communication across project teams, coordinate meetings, and contribute to process improvements while supporting the identification and resolution of risks and issues. Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.  Responsibilities - Track project progress and prepare regular status reports for management. - Facilitate strategic communication with project managers and team members. - Contribute to process improvement initiatives to enhance project management practices, sector communication, and cross-sector collaboration. - Support the monitoring and communication of project schedules, milestones, and deliverables. - Organize and maintain project documentation, including meeting minutes, project plans, and risk registers. - Support the coordination and administration of projects, ensuring all tasks are completed on time and within budget. - Assist in the preparation of project presentations and reports. - Coordinate meetings, conference calls, and other project-related events. - Support the identification and resolution of project issues and risks.

Role Description This is a hands-on Technical Project Manager role focused on owning the delivery lifecycle across multiple software development projects. You will be responsible for translating client requirements into clear execution plans, managing daily communication with developers, and maintaining strong client relationships through structured updates and accountability. This role is critical to the company’s growth — you will effectively act as the right hand to the founder in running project delivery, enabling leadership to focus on scaling the business. Key Responsibilities - Project Scoping & Planning - Analyze client scopes of work and technical requirements - Translate requirements into clear deliverables, timelines, and resource needs - Answer core client questions: - What will this cost? - How long will it take? - Team Coordination (Daily Execution) - Manage day-to-day communication with engineering teams (frontend, backend, full-stack) - Run daily check-ins to track progress, unblock issues, and ensure accountability - Ensure tasks are clearly defined and executed on time - Client Communication - Lead weekly client update calls per project - Clearly communicate: - Progress from the previous week - Upcoming deliverables - Required client inputs (design, feedback, approvals) - Act as the primary point of contact between client and technical team - Delivery Oversight - Monitor timelines and proactively address delays or risks - Ensure quality and alignment with client expectations - Maintain visibility across multiple concurrent projects - Process & Structure - Bring structure to a fast-moving, startup environment - Improve communication flows between distributed teams - Implement lightweight systems to improve efficiency without slowing execution Qualifications - Proven experience as a Technical Project Manager in software development - Strong understanding of: - Full-stack development workflows - Software delivery lifecycle - Ability to read and interpret technical scopes (without necessarily coding) - Excellent English communication skills (written and verbal) - Experience managing remote/distributed engineering teams Requirements - Highly organized and detail-oriented - Strong communicator — able to simplify technical concepts for clients - Proactive and accountable — does not wait to be told what to do - Comfortable in a startup environment (no rigid 9–5 structure) - Able to manage multiple projects simultaneously Nice to Have - Experience working with offshore teams (India, Pakistan, etc.) - Experience working with clients in Europe or the Middle East - Background in agencies or service-based software companies - Familiarity with tools like Jira, ClickUp, Trello, or similar Working Style & Expectations - Fully remote, async-first environment - Flexible hours, but must be responsive and available for: - Team coordination across time zones - Client meetings (primarily Europe/UAE time zones) - Occasional weekend or off-hours check-ins may be required

• Developing and executing project plans, focusing on achieving project goals and objectives. • Leading cross-functional teams to ensure the successful implementation of project activities. • Collaborating with stakeholders to identify project requirements and define project scope. • Mentoring and guiding team members, fostering a culture of excellence and continuous improvement. • Driving the development of project documentation and reports to present findings to stakeholders in a clear and actionable manner. • Staying abreast of industry trends and emerging technologies to integrate best practices into project management strategies. • Contributing to organizational growth through effective project leadership and strategic planning.

• Bring structure and momentum to work that matters as part of the Quality Member Experience & Insights Team • Manage the full project life cycle including requirements gathering, creation of project plans and schedules, obtaining and managing resources, managing budget, and facilitating project execution, deployment and closure • Utilize corporate and industry standard project management tools and techniques to effectively manage projects • Assist with establishment and maintenance of corporate project management methodology and other department procedures • Maintain detailed project documentation including meeting minutes, action items, issues lists and risk management plans • Provide leadership and effectively communicate project status to all stakeholders, may include written executive summaries • Negotiate with project stakeholders to identify resources, resolve issues, and mitigate risks • Coordinate cross-functional meetings with various functional areas to meet overall stakeholder expectations and company's objectives • Provide functional and technical knowledge across multiple business and technical areas • Monitor the creation of all project deliverables to ensure adherence to quality standards including design documents, test plans, training materials, and operations documentation