Creating Confidence
Proposal Coordinator
Location
Canada
Posted
34 days ago
Salary
C$65K - C$75K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Proposal Coordinator
Giesecke+Devrient
Compensation: $65,000-75,000 plus up to 5% Bonus Position Overview: The Proposal Coordinator plays a key role in managing all aspects of the proposal lifecycle, including the development, tracking, and submission of bid responses. This position is responsible for maintaining all related documentation, contact lists, databases, and materials. As a member of the Sales team, the successful candidate will leverage strong analytical and creative abilities to coordinate timelines, gather and synthesize information, and collaborate with technical, management, and production teams to develop high-quality, competitive proposals in response to Requests for Proposals (RFPs). The role operates within a fast-paced, high-growth environment, requiring the ability to adapt to shifting priorities, meet tight deadlines, and consistently deliver work to a high standard. Key Responsibilities: - Review proposal requirements & prepare schedule to facilitate the proposal process - Communicate and coordinate with others to gather information in accordance with RFP requirements, understanding and outlining bid requirements - Create and manage proposal templates and content library - Manage the schedule of bid submission packages and the organization of proposal content into cohesive, graphic intensive documents - Organize all written materials supplied by support groups including organization of sections, tables, exhibits and attachments - Write and edit sections of proposals, complete document formatting and proofreading - Maintain an up-to-date bid schedule and tracker and follow up on bid results - Develop and maintain templates and standards for all proposals - Add to the knowledge base of reusable content by compiling an update of project content - Other Duties - contribute to special projects and perform additional tasks as assigned by management. Requirements: - Work Eligibility: Must possess Canadian citizenship, permanent resident status, or a valid work permit. Work Experience: - 3-5 year of relevant professional experience in the coordination of RFP/BID proposals Skills and Competencies: - Excellent command of written and verbal English - Proven interpersonal and problem-solving skills - High energy, self-motivation, high integrity work ethic - Experience with RFP/BID proposal processes in the government sector would be a tremendous asset - Proficiency with MS Office, Adobe Illustrator and Photoshop are an asset - Superior organizational skills, attention to detail, including ability to prioritize and handle competing tasks with high quality standards and on-time delivery - Thrives under the pressure of meeting urgent short turnaround deadlines - Resourceful and self-directed - Excellent verbal and written communication skills, including superior editing and proofreading abilities Education: - University degree in Business, Marketing or other related discipline(s) Working Conditions: - Home Office Additional Information: *This job description is not intended to be all inclusive. The selected candidate will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment. Veridos Canada is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years. $$ We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation. $$ $$ $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27024&career_ns=job_application
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• Manage the activities associated with the Request for Proposal (RFP) process ensuring the highest quality of service is provided with emphasis on quality, consistency, accuracy, efficiency, customization, and presentation by; Assisting internal departments in the development of RFP responses, providing follow-up assistance and expertise when needed to support the sales cycle. • Reviews each RFP for confirmation of level of bid qualification, preparedness, and strategic issues that may require special consideration. • Maintaining up-to-date knowledge of the Company’s technologies, clients, and business divisions in order to assist in the RFP process. • Participating in the activities involved in the quality resolution of issues or concerns associated with the RFP process ensuring following through to resolution. • Tracking all Win/Loss information to help evaluate the performance of our sales process. • Coordinating assigned projects independently and with strict adherence to detailed customer specifications. • Act as a consultant and provides guidance and direction in support of proposal efforts outside the proposal management group. • Specific Responsibilities but not limited to: Lead proposal coordinator in coordinating bid responses. • Assist account teams and sales management to determine strategic direction and key messaging of responses. • Review requests for proposals; develops proposal plans, outlines and schedules; and prepares questions for the potential client. • Attend pre bid review meetings. • Form proposals teams by involving various members across the different departments including Procurement, Marketing, Finance, Project Management, Operations, Services, Legal and R&D. • Team lead virtual cross-functional proposal response teams. • Assist in creating proposal milestones and responsibility matrix. • Final Writing, editing and reviewing proposal content for message, logic, and impact. • Obtain all needed executive approvals for non-standard commitments. • Interface directly with Sales Directors, senior management if required to resolve issues that may arise during a proposal response. • Maintain accurate records of each proposal for detailed reporting. • Reviews proposal draft and final versions for responsiveness to RFP, thoroughness, accuracy, staffing, financial considerations, quality and effective design and layout Ensure all proposals are produced and submitted on-time with high quality and in accordance with all Mitel’s standards. • After each proposal submission, the proposal manager leads post-proposal efforts such as contract start up briefings and lesson learned staff meetings Monitors and facilitates lessons learned and client debriefing to tailor and improve the proposal process.
• Interprets solicitation requirements or source selection information and coordinates proposal response strategy for Tier 1 competitive opportunities in compliance with Federal Acquisition Regulations (FAR). • Communicates proposal requirements and influences process adoption at senior level. • Assesses the solicitation and other proposal elements for risk, schedule/milestone dependencies, and win probability against the capture plan for the organization’s ability to meet solicitation requirements; makes no-bid recommendations as appropriate. • Facilitates Shipley Business Development Lifecycle Gate 4 Proposal Bid and Gate 5 Final Submission Reviews for Tier 1 opportunities. • Directs content contributors in the appropriate application of win themes and discriminators, technical strategic approaches, and value-add attributes in the proposal technical and pricing narratives. • Manages the scheduling and actions of proposal resources including proposal desktop publisher, graphic artist, coordinator, technical writer, solution architect, and subject matter experts. • Performs on-going compliance/quality reviews of documents while in development. • Facilitates the use of various proposal tools, work products, and techniques to create winning proposals which fully execute the win strategy. • Leads meticulous Pink, Red, Gold, and White color team reviews against strict deadlines and with clearly communicated expectations of reviewer results; develops and executes the color team recovery plan. • Provides guidance and mentorship to proposal management peers by participating in color team reviews. • Accountable for final review process to ensure quality, solicitation compliance, and pricing narrative is accurate and product is approved before submitted to contracts for final sign-off. • Conducts After Action Reviews and collects lessons learned for best practice process improvements. • Maintains skills in proposal management, development, and publications best practices. • Assists in content library development, maintenance, and management. • Performs other job-related duties as assigned.
Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Why join us? Are you ready for an outstanding and exciting challenge? Join Fisher Scientific as a Tender and Contract Specialist for UK and Ireland.You will be responsible for effective end-to-end administration of designated Tenders /Request for Proposal (RFP’s) or Request for Information (RFI's). You will prepare all relevant tender documents by verifying the administrative and technical requirements and ensuring written formal tender proposal response. As Tender and Contract Specialist you ensure the coordination of activities with internal functions and support the local sales teams in the execution of all activities related to tenders and contracts with public and private entities, in compliance with the law and procedures of the company.We are seeking a motivated individual who is committed to flawless project execution and dedicated to driving our mission forward. Key Responsibilities: As a Tender and Contract Specialist, your responsibilities will include : • Efficiently track, download, and upload files within customer-specific portals to ensure seamless documentation management. • Collaborate with the sales team to prioritize the opportunity pipeline. • Use all available tools, templates and processes for Tender project management. • Conduct the “first-pass” of each proposal and questionnaire utilizing allknowledge bases to develop business compliant responses. • Collaborate with cross-functional teams to ensure alignment and meet both internal and external customer timelines and expectations, building positive relationships with Key Business Partners. • Coordinate activities between all functions throughout the duration of the project. • Ensure compliance with legal and customer requirements for tender submission. • Lead project debriefings, analyzing any issues or problems that occurred duringthe project and applying lessons learned to the next proposal. • Ensure tracking of opportunities and live tenders to report and improve win rates. • Complete the electronic archiving of documents in accordance with established criteria. • Co-ordinate the Implementation of awarded contracts to secure orders and to drive customer satisfaction • Bring forward ideas and solutions for continuous improvement via active participation in team calls. • Deliver process training and provide regular updates. • Proactively assist the Sales Teams in managing and renewing tenders to ensure continued business success. Requirements: To be successful in this role, you should have : • Bachelor’s degree or equivalent work experience • Experience in Administration of Tenders, Contract Management or CustomerService • Experience in working in a cross-functional environment • Outstanding organizational skills and able to lead a project with a given plan. • Well-structured, self-directed, persistent and goals oriented. • Excellent written and verbal communication skills, with keen attention to detail. • Proficiency in Excel, data manipulation tools and usage of web platforms. • Comfortable using AI tools and solutions. • Excellent communication and interpersonal abilities to work in a Team Environment • Fluent in English (C1 or above) ; additional EU language will be a plus • Ability to travel, not to exceed 15% At Thermo Fisher Scientific, each of our 70,000 extraordinary minds has a unique story. Contribute to our mission—enabling our customers to make the world healthier, cleaner,and safer. Apply today at http://jobs.thermofisher.com
Proposal Manager
ClarinessSupporting clinical trials worldwide through patient recruitment, study feasibility, surveys and retention.
• Acting as primary contact for proposals and manage related communication and documentation. • Proposal preparation and controlling the proposal processes for potential new customers and existing customers in coordination with the other business units, especially Business Development and Project Management. • Determinizing and analyzing offer parameters and conditions, preparing presentations as a basis for decisions. • Creating, updating and optimizing comprehensive and accurate proposals that reflect Clariness and client needs while also staying on top of the Request For Information (RFI) and the Request For Proposal (RFP) processes. • Designing creative and winning project strategies to support our clients’ clinical research.
