Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote with required overlap with U.S. Eastern Time (EST) workday to support executive leadership and a distributed team. Job Type Independent Contractor Work Schedule Monday–Friday, approximately 40 hours per week with required EST overlap. Locations: (PH / LATAM / Anywhere Remote) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing real estate development startup operating across multiple U.S. markets. The company is founder-driven, operates with a lean team, and focuses on building and scaling real estate projects efficiently. Role Overview The Virtual Executive Assistant / Associate Chief of Staff serves as the operational backbone of the organization, directly supporting the CEO while ensuring the broader team stays aligned, accountable, and organized. This role blends executive support with operational coordination, acting as the central hub that keeps communication, tasks, and projects moving forward. The ideal candidate is proactive, highly organized, and comfortable managing up to senior leadership. They thrive in fast-moving environments, anticipate needs, and ensure nothing slips through the cracks across company systems, meetings, and operational workflows. Your Impact - Streamline executive workflows, ensuring the CEO’s time and priorities are optimized. - Maintain operational visibility across all tasks, projects, and team commitments. - Support timely and efficient decision-making by the CEO and leadership team. - Improve company productivity by maintaining organized systems and dashboards. - Enhance team accountability and alignment across priorities, deliverables, and deadlines. Core Responsibilities Executive Support & Administrative Management – 35% - Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones. - Coordinate travel logistics including flights, accommodations, transportation, and meetings. - Organize internal and external meetings, including board-level discussions. - Handle professional and occasional personal administrative tasks for the CEO. - Ensure the CEO’s schedule aligns with company priorities. Operational Coordination & Task Management – 30% - Act as the central operational coordinator for all key tasks and projects. - Track company priorities, deadlines, and deliverables across team members. - Follow up with team members to ensure commitments are completed. - Identify blockers or risks and escalate proactively to leadership. - Maintain operational visibility to keep the team aligned and productive. Notion Workspace & Systems Management – 20% - Maintain and optimize the company’s Notion workspace. - Track project updates, task ownership, and company-wide priorities. - Ensure accountability by monitoring responsibility for deliverables and deadlines. - Keep documentation and workflows updated as the company evolves. - Support the CEO in maintaining a clear operational dashboard. Meeting & Information Management – 10% - Manage meeting documentation by converting discussions into structured tasks. - Join Zoom meetings to capture action items and summarize key outcomes. - Brief the CEO on takeaways, priorities, and next steps after meetings. Team Enablement & Operational Support – 5% - Facilitate team access to the CEO for decisions or approvals. - Assist with onboarding logistics for new team members when necessary. - Support operational improvements and process enhancements as the company grows.

Description Hooten Young is looking for an organized and proactive Executive Assistant to join our team in the Food and Beverages industry. This full-time, remote position based in Tampa offers a fantastic opportunity for entry-level candidates to gain valuable experience in supporting executive leadership and contributing to our company’s success. As an Executive Assistant, you will play a crucial role in managing schedules, coordinating meetings, and facilitating communication across the organization. Your efforts will directly support our executives in achieving strategic goals while fostering a productive and efficient work environment. We offer a competitive salary range of $69,000 - $95,000 annually, along with a range of benefits and professional development opportunities to help you grow in your career. Responsibilities - Manage executives' calendars, scheduling appointments and meetings - Prepare and organize meeting agendas and materials - Assist in the preparation of reports and presentations - Handle correspondence and communications on behalf of executives - Coordinate travel arrangements and itineraries - Maintain organized filing systems and office documentation - Support project management tasks as needed - Perform general administrative duties to ensure operational efficiency Requirements - High school diploma or equivalent; associate's or bachelor's degree preferred - Strong organizational and time management skills - Excellent verbal and written communication abilities - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) - Ability to maintain confidentiality and handle sensitive information - Strong attention to detail and problem-solving skills - Ability to work independently and as part of a team - Previous experience in an administrative role is a plus but not required

We are looking for a Remote Experience Coordination Specialist to manage client plans, organize schedules, and oversee all details to ensure a seamless, high-quality experience from start to finish. This fully remote position is ideal for someone who thrives on planning, clear client communication, and keeping multiple moving parts coordinated behind the scenes. The ideal candidate is self-motivated, able to work independently, and comfortable leveraging tools and systems to maintain accuracy and efficiency throughout the process. What Youll Do: - Communicate with clients to understand preferences and needs - Coordinate schedules, confirmations, and experience details - Manage updates, changes, and follow-ups in a timely manner - Ensure accuracy across all plans and documentation - Deliver professional, friendly client support throughout the process What Were Looking For: - Strong organizational and communication skills - Customer service, coordination, or planning experience (preferred, not required) - Comfortable working independently in a remote environment - Detail-oriented, dependable, and tech-comfortable - Must be a citizen of the US, UK, Australia, Mexico, Spain and LATAM Why This Role Stands Out: - 100% remote flexibility - Training and ongoing support provided - Opportunity for long-term growth within a supportive team

• Manage email and message communications - responding appropriately to inquiries from artists, venues, and contractors • Social media management - posting concert posters on Instagram (20 posts/month) • Event coordination - posting event links on Eventbrite and managing show databases • Potential future task: Reaching out to artists from database to book shows (if performs well initially)