Role Description The Administrative Support role is essential in ensuring the smooth and efficient operation of daily office activities within the organization. This position focuses on providing comprehensive administrative assistance to various departments, facilitating communication, and managing documentation to support business objectives. The successful candidate will: - Coordinate schedules and organize meetings. - Handle correspondence to enable teams to focus on their core responsibilities. - Maintain accurate records and manage office supplies. - Contribute to a well-structured and productive work environment. - Enhance organizational effectiveness and support overall business success. Qualifications - High school diploma or equivalent required; Associate’s degree or higher preferred. - Proven experience in an administrative or office support role. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Strong organizational and time management skills with the ability to multitask effectively. - Excellent written and verbal communication skills. Requirements - Experience with office management software and database systems. - Familiarity with basic bookkeeping or budgeting processes. - Ability to work independently and as part of a team in a fast-paced environment. - Prior experience in a corporate or professional services setting. - Additional language skills or customer service experience. Responsibilities - Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars. - Prepare, edit, and distribute correspondence, reports, and presentations to support internal and external communications. - Maintain accurate and up-to-date filing systems, both electronic and physical, ensuring easy retrieval of information. - Serve as a point of contact for internal teams and external clients, responding promptly to inquiries and directing them appropriately. - Assist in the procurement and management of office supplies and equipment to ensure uninterrupted office functionality. - Support the preparation and coordination of company events, trainings, and other administrative projects as needed. - Collaborate with other departments to streamline administrative processes and improve overall office efficiency. Skills The required skills such as proficiency in Microsoft Office and strong organizational abilities are utilized daily to manage schedules, prepare documents, and maintain records efficiently. Effective communication skills enable the candidate to interact professionally with colleagues, clients, and vendors, ensuring clear and timely information exchange. Time management and multitasking skills are critical for handling multiple responsibilities simultaneously without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate’s ability to support financial and operational tasks, contributing to smoother office workflows. Benefits - 401(k) with matching up to 4% - Medical, Dental, Health Insurance - Paid Time Off - Bonus Potential - Remote Work - Phone Stipend

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Summary: The Assistant will be responsible for providing virtual administrative assistance as per global business hours based in Mumbai. Meeting management - Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. - Minimal editing of PowerPoint documents and general correspondence (internal and external) - Updating of company databases may be required - Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries. General Administration - Timely collection and processing of team expenses for both cash and American Express using the company expense system. - Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: - Strong client service orientation. - Effective prioritization of multiple professionals. - Experience in travel coordination; domestic & international. - Understanding of different time zones - Excellent written and verbal communication skills. - Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. - Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships Administrative Manager There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

• Record day-to-day financial transactions and complete the posting process • Verify transactions are recorded accurately across day books, supplier ledgers, client ledgers, and the general ledger • Bring books to trial balance stage and perform partial checks of the posting process • Process accounts payable and receivable in a timely manner • Handle payroll processing and ensure accuracy • Complete and file US tax forms; support quarterly and annual tax preparation • Manage invoices, receipts, and payment records • Generate financial reports and statements • Ensure compliance with US accounting standards and tax regulations • Build and document bookkeeping processes and SOPs • Respond to customer inquiries via email, phone, and support platforms • Schedule appointments and manage client communications • Resolve complaints and follow up to ensure client satisfaction • Process orders, forms, applications, and service requests • Maintain detailed records of customer interactions and feedback • Support CRM updates and database maintenance • Manage support tickets and provide timely resolutions • Handle professional correspondence and vendor/team follow-ups • Email management: sorting, filtering, responding, and follow-ups • Calendar management: scheduling, rescheduling, coordinating appointments • Travel management: booking flights, accommodations, and itinerary planning • Document preparation: data entry, reports, and presentation design • General file and records management

Title: Archives Assistant Location: Fort Kent United States Part Time Job Description: JobID: 2595 Category: Temporary JobSchedule: Part time JobShift: Statement of the Job The University of Maine at Fort Kent is seeking to hire an Archives Assistant. This is a part-time, temporary position at 20 hours a week. This position supports the Acadian Archives by providing front-line visitor services, assisting patrons with research, assisting with public events and digitization projects. The pay for this position is $18.13 an hour. Essential Duties: - Provide support in the daily operations of the Archives including but not limited to scheduling, telephone screening, greeting visitors and patrons. - Conduct and assist patrons with research in history, culture, genealogy, and others. - Provide tours for visitors and guests. - Assist with organization of public events. - Respond to digital inquiries sent to office email. - Support the preservation of collections through digitization projects. Knowledge, Skills & Abilities: - Excellent customer service skills. - Attention to detail - Problem-solving and critical thinking skills - Strong computer skills - Fluency in French, although not required, will be considered an asset Qualifications: High school diploma or equivalent. At least one year of customer service experience. Reporting Relationship: Director of the Acadian Archives / Archives Acadiennes About the University Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK's diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community. Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. About the Region The surrounding town of Fort Kent is a welcoming town of approximately 4,000 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large. Fort Kent, one of Maine's northernmost towns, is the beginning of two highways: U.S. Route 1 and Route 11. The famous scenic U.S. Route 1 starts in Fort Kent and passes through the easternmost towns of Maine bordering Canada and ends up in Key West, Florida. The town also serves as a gateway to the Allagash Wilderness Waterway. From the Allagash Waterway through a forested wilderness, an adventurous canoe trip will take one down to the St. John River. Excellent alpine and cross-country skiing are additional attractions of the community. Of special note is the five-minute walk from the UMFK campus to the beautiful Fish River which flows into the St. John River that serves as the international boundary between Maine and New Brunswick, Canada. We are not able to consider applicants who require Visa sponsorship support. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/. Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you have any questions, contact Student Affairs at (207) 834-7587. About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.