Industry Internal Admin / Executive Assistance Work Arrangement Fully remote with required CET overlap Job Type Full-time Work Schedule Monday–Friday, with responsiveness required during core European business hours Locations: PH, LATAM, or Anywhere Remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing enterprise AI company serving large European organizations with complex, high-stakes sales cycles. They prioritize precision, professionalism, and operational excellence while driving high-value outcomes. Role Overview The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization. Candidates who thrive here are proactive, analytical, and comfortable operating autonomously in ambiguous, high-stakes situations. Strong technical instincts for automation and workflow optimization are highly valued. Your Impact - Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines. - Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency. - Streamline repetitive workflows through automation and process improvements to reduce manual effort. - Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers. Core Responsibilities Scheduling & Calendar Management – 35% - Respond to all scheduling requests within strict turnaround times, prioritizing same-day responsiveness during European business hours. - Coordinate complex, multi-timezone meetings across a large and active enterprise sales pipeline. - Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details. - Proactively manage reschedules, cancellations, and time-zone-sensitive communications with urgency and professionalism. CRM Hygiene & Post-Meeting Operations – 35% - Maintain 100% accuracy in CRM records following every completed meeting. - Extract and synthesize meeting information from notes or recordings and update CRM accordingly. - Follow up internally to collect missing information and maintain data integrity. - Build or support automation workflows to reduce manual data entry while preserving accuracy. Process Optimization & Automation – 20% - Identify repetitive operational tasks and design workflows to automate or streamline them. - Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows. - Continuously improve internal systems, documentation, and operational handoffs. Strategic & Ad Hoc Support – 10% - Assist leadership with customer-facing communications, internal documentation, and operational projects. - Prepare presentations, documents, or materials required for enterprise customers.

Industry Internal Admin / Executive Assistance Work Arrangement Fully remote with required CET overlap Job Type Full-time Work Schedule Monday–Friday, with responsiveness required during core European business hours Locations: PH, LATAM, or Anywhere Remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing enterprise AI company serving large European organizations with complex, high-stakes sales cycles. They prioritize precision, professionalism, and operational excellence while driving high-value outcomes. Role Overview The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization. Candidates who thrive here are proactive, analytical, and comfortable operating autonomously in ambiguous, high-stakes situations. Strong technical instincts for automation and workflow optimization are highly valued. Your Impact - Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines. - Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency. - Streamline repetitive workflows through automation and process improvements to reduce manual effort. - Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers. Core Responsibilities Scheduling & Calendar Management – 35% - Respond to all scheduling requests within strict turnaround times, prioritizing same-day responsiveness during European business hours. - Coordinate complex, multi-timezone meetings across a large and active enterprise sales pipeline. - Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details. - Proactively manage reschedules, cancellations, and time-zone-sensitive communications with urgency and professionalism. CRM Hygiene & Post-Meeting Operations – 35% - Maintain 100% accuracy in CRM records following every completed meeting. - Extract and synthesize meeting information from notes or recordings and update CRM accordingly. - Follow up internally to collect missing information and maintain data integrity. - Build or support automation workflows to reduce manual data entry while preserving accuracy. Process Optimization & Automation – 20% - Identify repetitive operational tasks and design workflows to automate or streamline them. - Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows. - Continuously improve internal systems, documentation, and operational handoffs. Strategic & Ad Hoc Support – 10% - Assist leadership with customer-facing communications, internal documentation, and operational projects. - Prepare presentations, documents, or materials required for enterprise customers.

Industry Internal Admin / Executive Assistance Work Arrangement Fully remote with required CET overlap Job Type Full-time Work Schedule Monday–Friday, with responsiveness required during core European business hours Locations: PH, LATAM, or Anywhere Remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing enterprise AI company serving large European organizations with complex, high-stakes sales cycles. They prioritize precision, professionalism, and operational excellence while driving high-value outcomes. Role Overview The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization. Candidates who thrive here are proactive, analytical, and comfortable operating autonomously in ambiguous, high-stakes situations. Strong technical instincts for automation and workflow optimization are highly valued. Your Impact - Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines. - Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency. - Streamline repetitive workflows through automation and process improvements to reduce manual effort. - Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers. Core Responsibilities Scheduling & Calendar Management – 35% - Respond to all scheduling requests within strict turnaround times, prioritizing same-day responsiveness during European business hours. - Coordinate complex, multi-timezone meetings across a large and active enterprise sales pipeline. - Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details. - Proactively manage reschedules, cancellations, and time-zone-sensitive communications with urgency and professionalism. CRM Hygiene & Post-Meeting Operations – 35% - Maintain 100% accuracy in CRM records following every completed meeting. - Extract and synthesize meeting information from notes or recordings and update CRM accordingly. - Follow up internally to collect missing information and maintain data integrity. - Build or support automation workflows to reduce manual data entry while preserving accuracy. Process Optimization & Automation – 20% - Identify repetitive operational tasks and design workflows to automate or streamline them. - Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows. - Continuously improve internal systems, documentation, and operational handoffs. Strategic & Ad Hoc Support – 10% - Assist leadership with customer-facing communications, internal documentation, and operational projects. - Prepare presentations, documents, or materials required for enterprise customers.

Overview About the Role & Team IDC is seeking a highly experienced and proactive Executive Assistant (EA) to support our Chief Revenue Officer (CRO). This is a senior-level role that goes well beyond traditional administrative support. It requires a professional who can anticipate needs, manage complexity on a global scale, and ensure seamless day-to-day operations. The successful candidate will be a trusted partner, enabling the executive to focus on strategic leadership. This role requires a high degree of flexibility and responsiveness, with the ability to support an executive whose schedule extends beyond standard business hours. This role is an individual contributor and reports to the Chief Revenue Officer, based in the US. This is a fully remote position and standard work hours are those aligned to the West Coast (PT). What You’ll Do - Manage complex and dynamic calendars, balancing priorities across global time zones. - Anticipate needs and ensure the executive is fully prepared for meetings, presentations, and external engagements. - Provide timely support and follow-through during extended business hours, ensuring alignment with the executive's working pace and priorities. - Handle sensitive and confidential information with absolute discretion. - Monitor, organize, and streamline email and communications to maximize executive focus and effectiveness. Communication & Coordination - Draft and refine correspondence, presentations, and briefing documents with clarity and professionalism. - Serve as the executive's administrative liaison with senior leaders, clients, partners, and external stakeholders. - Coordinate logistics for board-level and client-facing engagements, ensuring a polished experience. - Collaborate regularly with the Chief of Staff to the CRO and other Executive Assistants across IDC Travel & Event Management - Plan and manage complex domestic and international travel with foresight, ensuring itineraries are efficient, practical, and aligned with executive priorities. - Anticipate potential conflicts and proactively adjust schedules to minimize friction and maximize productivity. - Prepare comprehensive itineraries and briefing materials that include logistics, meeting context, and key stakeholder details. - Ensure seamless transitions between meetings, events, and travel segments, with a focus on keeping the executive prepared and effective. - Coordinate logistics for leadership offsites, board meetings, and external events with a high degree of precision and professionalism.Operational Administration - Process and reconcile expenses, ensuring accuracy and compliance with company policies. - Maintain organized systems for documents, contacts, and records. - Collaborate with internal administrative teams to ensure alignment and efficiency. What You Bring - 7+ years of executive assistant experience supporting senior executives, ideally at the C-level, in a global and fast-paced environment. - Proven ability to manage multiple competing priorities with precision and discretion. - Exceptional written and verbal communication skills, with the ability to craft executive-level documents. - Expertise in Microsoft Office Suite and collaboration platforms (Teams, Zoom, Slack, etc.). Why This Role Stands Out At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions. Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand. What We Offer - 15 vacation days (prorated based on start date) - 12 company-paid holidays - 6 paid sick days (prorated based on start date; may vary by state) - Medical, dental, and vision coverage - 2 floating holidays (prorated based on start date) - 1 volunteer day - 401(k) company match (IDC matches 3% on the first 6% of employee contributions) - Company-paid short-term disability - Company-paid life insurance - Company-paid parental leave Compensation Transparency At IDC, we are committed to fair and equitable pay practices. Employees are compensated equitably for their work, aligned with their skills and experience. Salary and incentive structures are determined through a rigorous process that considers experience, education, certifications, role-specific requirements, internal equity, and verified U.S. market data from an independent third-party partner.The expected total annual compensation, depending on location and experience, is between $100,000 – $125,000, inclusive of base salary and variable compensation. Equal Opportunity Employer IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify. #LI-HR1 #LI-Remote