Industry Internal Admin / Executive Assistance Work Arrangement Fully remote with required CET overlap Job Type Full-time Work Schedule Monday–Friday, with responsiveness required during core European business hours Locations: PH, LATAM, or Anywhere Remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing enterprise AI company serving large European organizations with complex, high-stakes sales cycles. They prioritize precision, professionalism, and operational excellence while driving high-value outcomes. Role Overview The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization. Candidates who thrive here are proactive, analytical, and comfortable operating autonomously in ambiguous, high-stakes situations. Strong technical instincts for automation and workflow optimization are highly valued. Your Impact - Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines. - Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency. - Streamline repetitive workflows through automation and process improvements to reduce manual effort. - Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers. Core Responsibilities Scheduling & Calendar Management – 35% - Respond to all scheduling requests within strict turnaround times, prioritizing same-day responsiveness during European business hours. - Coordinate complex, multi-timezone meetings across a large and active enterprise sales pipeline. - Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details. - Proactively manage reschedules, cancellations, and time-zone-sensitive communications with urgency and professionalism. CRM Hygiene & Post-Meeting Operations – 35% - Maintain 100% accuracy in CRM records following every completed meeting. - Extract and synthesize meeting information from notes or recordings and update CRM accordingly. - Follow up internally to collect missing information and maintain data integrity. - Build or support automation workflows to reduce manual data entry while preserving accuracy. Process Optimization & Automation – 20% - Identify repetitive operational tasks and design workflows to automate or streamline them. - Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows. - Continuously improve internal systems, documentation, and operational handoffs. Strategic & Ad Hoc Support – 10% - Assist leadership with customer-facing communications, internal documentation, and operational projects. - Prepare presentations, documents, or materials required for enterprise customers.

Overview About the Role & Team IDC is seeking a highly experienced and proactive Executive Assistant (EA) to support our Chief Revenue Officer (CRO). This is a senior-level role that goes well beyond traditional administrative support. It requires a professional who can anticipate needs, manage complexity on a global scale, and ensure seamless day-to-day operations. The successful candidate will be a trusted partner, enabling the executive to focus on strategic leadership. This role requires a high degree of flexibility and responsiveness, with the ability to support an executive whose schedule extends beyond standard business hours. This role is an individual contributor and reports to the Chief Revenue Officer, based in the US. This is a fully remote position and standard work hours are those aligned to the West Coast (PT). What You’ll Do - Manage complex and dynamic calendars, balancing priorities across global time zones. - Anticipate needs and ensure the executive is fully prepared for meetings, presentations, and external engagements. - Provide timely support and follow-through during extended business hours, ensuring alignment with the executive's working pace and priorities. - Handle sensitive and confidential information with absolute discretion. - Monitor, organize, and streamline email and communications to maximize executive focus and effectiveness. Communication & Coordination - Draft and refine correspondence, presentations, and briefing documents with clarity and professionalism. - Serve as the executive's administrative liaison with senior leaders, clients, partners, and external stakeholders. - Coordinate logistics for board-level and client-facing engagements, ensuring a polished experience. - Collaborate regularly with the Chief of Staff to the CRO and other Executive Assistants across IDC Travel & Event Management - Plan and manage complex domestic and international travel with foresight, ensuring itineraries are efficient, practical, and aligned with executive priorities. - Anticipate potential conflicts and proactively adjust schedules to minimize friction and maximize productivity. - Prepare comprehensive itineraries and briefing materials that include logistics, meeting context, and key stakeholder details. - Ensure seamless transitions between meetings, events, and travel segments, with a focus on keeping the executive prepared and effective. - Coordinate logistics for leadership offsites, board meetings, and external events with a high degree of precision and professionalism.Operational Administration - Process and reconcile expenses, ensuring accuracy and compliance with company policies. - Maintain organized systems for documents, contacts, and records. - Collaborate with internal administrative teams to ensure alignment and efficiency. What You Bring - 7+ years of executive assistant experience supporting senior executives, ideally at the C-level, in a global and fast-paced environment. - Proven ability to manage multiple competing priorities with precision and discretion. - Exceptional written and verbal communication skills, with the ability to craft executive-level documents. - Expertise in Microsoft Office Suite and collaboration platforms (Teams, Zoom, Slack, etc.). Why This Role Stands Out At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions. Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand. What We Offer - 15 vacation days (prorated based on start date) - 12 company-paid holidays - 6 paid sick days (prorated based on start date; may vary by state) - Medical, dental, and vision coverage - 2 floating holidays (prorated based on start date) - 1 volunteer day - 401(k) company match (IDC matches 3% on the first 6% of employee contributions) - Company-paid short-term disability - Company-paid life insurance - Company-paid parental leave Compensation Transparency At IDC, we are committed to fair and equitable pay practices. Employees are compensated equitably for their work, aligned with their skills and experience. Salary and incentive structures are determined through a rigorous process that considers experience, education, certifications, role-specific requirements, internal equity, and verified U.S. market data from an independent third-party partner.The expected total annual compensation, depending on location and experience, is between $100,000 – $125,000, inclusive of base salary and variable compensation. Equal Opportunity Employer IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify. #LI-HR1 #LI-Remote

Digital Merchandising Assistant Hybrid Merchandising Full time San Diego, California, United States As a Digital Merchandising (DM) Associate, you will be responsible for supporting the Digital Merchandising team in loading and managing the product catalog, maintaining accurate and up-to-date product information, updating pricing information, and other elements of site presentation as needed. In service of these goals, you will work closely with the Catalog Operations team, Partner Success team and Category Managers. Typical activities include, but are not limited to, curating product and seller data and performing QA on the catalog, product pages and other elements of the website. Job Responsibilities You are responsible for building and maintaining subject matter knowledge on your assigned collections and to be an advocate for these collections within the company. This includes: - Market Expertise: You should understand popular products, customer buying trends and competitors. For example, if you support the Sports & Outdoor collection, you should be familiar with how REI, Cabela’s, Bass Pro Shop and Dick’s merchandise their sites. - Customer Expertise: You should be familiar with the GOVX customer and the voice used to communicate with them. You are responsible for curating product, event, and seller data to create a positive shopping experience. This includes: - Product data - Curate new Shop products and keep shop product data current, including images, descriptions product details and pricing. - Map relevant products to primary categories in the GOVX taxonomy - Tag products with relevant keywords to drive catalog discoverability - QA products and collection grids on the live site to ensure the products are displaying correctly - Seller data - Upload seller marketing images, including promo squares and tiles - Map relevant sellers to primary categories in the GOVX taxonomy You are responsible for assisting with updating storefront collections to create a compelling shopping experience for members. This includes: - Search the available global product catalog to find and map the most relevant and interesting products to our collections and manage the child-collection structure accordingly - Ensure that only relevant products are showing up in collections (managed through accurate product data) - Update relevant filters within each collection and ensure products are tagged correctly to achieve the desired filter results - Manage modules on collection pages to promote sellers in relevant locations You are responsible for developing and maintaining effective working relationships with cross functional teams including Marketing, Customer Care, Logistics and Product. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice. Requirements - 1-2 Years’ experience in an office environment performing project-based work. - 1-2 Years’ experience in ecommerce or retail preferred. - Comfortable using complex equations and formulas in excel. - Solution and results oriented. - Passionate and mission driven. - Strong attention to detail and ability to switch between projects without sacrificing quality and accuracy. - Proven ability to multitask and deliver work with a high level of accuracy. - Excellent organizational and time management skills and CRM experience preferred. - Strong written and verbal communication skills. - Superior analytical and math skills. - Proficient in Microsoft Office Supervisory Responsibilities: This position has no supervisory responsibilities. Travel Requirements: No travel is expected for this position. Work Location This is a hybrid position that combines working onsite at the GOVX corporate office in San Diego, CA and working remotely from home. You will be required to report to the GOVX corporate office in San Diego, CA a minimum of three days per week and work a full eight-hour shift each day from the office. Start and end times are flexible, but you will be required to be in the office during the core business hours of 9:30 a.m. – 2:30 p.m. The in-office days will be based on business needs to be set by your manager. Relocation and/or visa sponsorship will not be provided. Position will require successful completion of a background check and drug testing prior to starting employment. Benefits - Flexible Time Off, Paid Sick Leave, Paid Holidays - 401(k) plan with discretionary match available - Medical, Dental, Vision, and Life Insurance - Flexible Spending Account (FSA), Health Savings Account (HSA) - Voluntary benefits including Critical Illness, Group Accident, and Voluntary Life - Employee Referral Program - Gym on site - Discounts on the GOVX website Pay Range: $18.70 – $20.50 per hour, non-exempt AAP/EEO Statement EOE. Veterans/Disabled About GOVX, Inc. Savings for Those Who Serve GOVX was founded in 2011 to offer exclusive benefits to those who serve our country. The GOVX membership is comprised of current and former members of the American military, law enforcement, firefighting, medical services, and government personnel. We are dedicated to supporting these communities and to offering unique value to our members, while delivering an authentic platform for brands to reach our growing customer base. As the largest and fastest growing digital platform serving this deserving audience, we are committed to stretching the limits of ecommerce to deliver the best assortment for our members' on-duty and off-duty needs.

Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote with required overlap with U.S. Eastern Time (EST) workday to support executive leadership and a distributed team. Job Type Independent Contractor Work Schedule Monday–Friday, approximately 40 hours per week with required EST overlap. Locations: (PH / LATAM / Anywhere Remote) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing real estate development startup operating across multiple U.S. markets. The company is founder-driven, operates with a lean team, and focuses on building and scaling real estate projects efficiently. Role Overview The Virtual Executive Assistant / Associate Chief of Staff serves as the operational backbone of the organization, directly supporting the CEO while ensuring the broader team stays aligned, accountable, and organized. This role blends executive support with operational coordination, acting as the central hub that keeps communication, tasks, and projects moving forward. The ideal candidate is proactive, highly organized, and comfortable managing up to senior leadership. They thrive in fast-moving environments, anticipate needs, and ensure nothing slips through the cracks across company systems, meetings, and operational workflows. Your Impact - Streamline executive workflows, ensuring the CEO’s time and priorities are optimized. - Maintain operational visibility across all tasks, projects, and team commitments. - Support timely and efficient decision-making by the CEO and leadership team. - Improve company productivity by maintaining organized systems and dashboards. - Enhance team accountability and alignment across priorities, deliverables, and deadlines. Core Responsibilities Executive Support & Administrative Management – 35% - Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones. - Coordinate travel logistics including flights, accommodations, transportation, and meetings. - Organize internal and external meetings, including board-level discussions. - Handle professional and occasional personal administrative tasks for the CEO. - Ensure the CEO’s schedule aligns with company priorities. Operational Coordination & Task Management – 30% - Act as the central operational coordinator for all key tasks and projects. - Track company priorities, deadlines, and deliverables across team members. - Follow up with team members to ensure commitments are completed. - Identify blockers or risks and escalate proactively to leadership. - Maintain operational visibility to keep the team aligned and productive. Notion Workspace & Systems Management – 20% - Maintain and optimize the company’s Notion workspace. - Track project updates, task ownership, and company-wide priorities. - Ensure accountability by monitoring responsibility for deliverables and deadlines. - Keep documentation and workflows updated as the company evolves. - Support the CEO in maintaining a clear operational dashboard. Meeting & Information Management – 10% - Manage meeting documentation by converting discussions into structured tasks. - Join Zoom meetings to capture action items and summarize key outcomes. - Brief the CEO on takeaways, priorities, and next steps after meetings. Team Enablement & Operational Support – 5% - Facilitate team access to the CEO for decisions or approvals. - Assist with onboarding logistics for new team members when necessary. - Support operational improvements and process enhancements as the company grows.