• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively • Track commitments, decisions and action items to ensure consistent follow-through • Prepare agendas, briefing documents and meeting notes with clear action tracking • Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism • Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through • Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery • Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through • Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track • Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations • Maintain confidential records, contracts and documentation across shared systems • Anticipate requirements and proactively resolve issues before they escalate

• Organize and maintain written and digital records, including data entry and document management. • Coordinate and manage calendars, schedules, and appointments across different time zones. • Draft, proofread, and manage correspondence, reports, and presentations. • Conduct research, collect data, and provide information to support decision-making. • Prepare and maintain meeting agendas, minutes, and follow-ups. • Assist in the coordination of meetings, conferences, and business development initiatives. • Perform ad-hoc administrative duties as needed to support various business units. • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications. • Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates. • Manage invoicing, accounts receivable collections, and general bookkeeping tasks. • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts. • Utilize tools like Excel to organize data, create charts, and generate reports.

Industry Operations / Executive Assistance Work Arrangement Fully Remote Job Type Full-Time Work Schedule Monday to Friday, 8:30 AM – 5:30 PM Eastern Time Locations Anywhere Remote (must be able to work within Eastern Time hours) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-paced, multi-entity organization operating across a recruiting firm, a venture capital syndicate, and an early-stage AI startup. The team is lean, highly collaborative, and focused on execution. Leadership operates on a tightly packed schedule, requiring strong operational support to maintain efficiency across all business units. The environment is dynamic, high-growth, and best suited for individuals who thrive in fast-moving, entrepreneurial settings. Role Overview The Executive Assistant / Operations Coordinator will serve as a critical operational partner supporting senior leadership across multiple business lines. This role is responsible for managing calendars, handling inbox communications, maintaining internal systems, and ensuring seamless coordination across teams. You will work cross-functionally, supporting initiatives across recruiting, venture capital, and startup operations. The role is execution-heavy and requires strong attention to detail, excellent communication skills, and the ability to operate independently after onboarding. This position is ideal for someone highly proactive, organized, and capable of anticipating needs before they arise in a fast-paced environment. Your Impact: - Improve operational efficiency by ensuring calendars, inboxes, and workflows run smoothly - Reduce missed opportunities by maintaining proactive follow-up systems - Enable leadership to focus on high-value work by managing day-to-day execution - Strengthen internal visibility through accurate tracking and CRM updates - Support scalability across multiple ventures by maintaining structure and organization Core Responsibilities Executive Scheduling & Calendar Management – 30% - Manage end-to-end calendar coordination across multiple stakeholders and time zones - Schedule meetings proactively and ensure alignment with priorities - Resolve scheduling conflicts and communicate updates clearly - Maintain forward-looking visibility of leadership availability Inbox Management & Client Communications – 30% - Monitor and respond to emails on behalf of senior leadership - Draft clear, professional client-facing communications - Maintain follow-up cadences to keep conversations progressing - Prioritize and triage incoming messages effectively Organization, Tracking & CRM Support – 20% - Maintain and update Excel-based tracking systems - Support data entry and pipeline management within the ATS - Build and manage task lists and follow-up trackers - Ensure data accuracy and operational visibility Operational Support Across Ventures – 15% - Assist with scheduling and coordination for multiple business units - Support financial data organization and internal documentation - Contribute to business development and outreach coordination tasks - Adapt to shifting priorities across different teams Podcast Logistics Support – 5% - Coordinate scheduling for podcast guests - Send preparation materials and communications - Maintain podcast tracking systems and schedules - Assist with recording session logistics when needed

Industry Operations / Executive Assistance Work Arrangement Fully Remote Job Type Full-Time Work Schedule Monday to Friday, 8:30 AM – 5:30 PM Eastern Time Locations Anywhere Remote (must be able to work within Eastern Time hours) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-paced, multi-entity organization operating across a recruiting firm, a venture capital syndicate, and an early-stage AI startup. The team is lean, highly collaborative, and focused on execution. Leadership operates on a tightly packed schedule, requiring strong operational support to maintain efficiency across all business units. The environment is dynamic, high-growth, and best suited for individuals who thrive in fast-moving, entrepreneurial settings. Role Overview The Executive Assistant / Operations Coordinator will serve as a critical operational partner supporting senior leadership across multiple business lines. This role is responsible for managing calendars, handling inbox communications, maintaining internal systems, and ensuring seamless coordination across teams. You will work cross-functionally, supporting initiatives across recruiting, venture capital, and startup operations. The role is execution-heavy and requires strong attention to detail, excellent communication skills, and the ability to operate independently after onboarding. This position is ideal for someone highly proactive, organized, and capable of anticipating needs before they arise in a fast-paced environment. Your Impact: - Improve operational efficiency by ensuring calendars, inboxes, and workflows run smoothly - Reduce missed opportunities by maintaining proactive follow-up systems - Enable leadership to focus on high-value work by managing day-to-day execution - Strengthen internal visibility through accurate tracking and CRM updates - Support scalability across multiple ventures by maintaining structure and organization Core Responsibilities Executive Scheduling & Calendar Management – 30% - Manage end-to-end calendar coordination across multiple stakeholders and time zones - Schedule meetings proactively and ensure alignment with priorities - Resolve scheduling conflicts and communicate updates clearly - Maintain forward-looking visibility of leadership availability Inbox Management & Client Communications – 30% - Monitor and respond to emails on behalf of senior leadership - Draft clear, professional client-facing communications - Maintain follow-up cadences to keep conversations progressing - Prioritize and triage incoming messages effectively Organization, Tracking & CRM Support – 20% - Maintain and update Excel-based tracking systems - Support data entry and pipeline management within the ATS - Build and manage task lists and follow-up trackers - Ensure data accuracy and operational visibility Operational Support Across Ventures – 15% - Assist with scheduling and coordination for multiple business units - Support financial data organization and internal documentation - Contribute to business development and outreach coordination tasks - Adapt to shifting priorities across different teams Podcast Logistics Support – 5% - Coordinate scheduling for podcast guests - Send preparation materials and communications - Maintain podcast tracking systems and schedules - Assist with recording session logistics when needed