@media (min-width:320px){ .careerSite{ width:100%; max-width:940px; margin-right:auto; margin-left:auto; } .cs-atscs-jobdet-rtpane{ padding-left: 0; } .maincont{ position:relative; top:0; z-index: 2; } .lpic{ float:left; width:50%; min-width:305px; } .rpic{ float:left; width:50%; } .col1{ display:inline-block; width:25%; min-width: 125px; line-height: 1.4; float:left; } .col1 label{ font-size:100%; color: black; padding: 0; } .col2{ display:inline-block; width:75%; min-width:100px; line-height: 1.4; float:left; } .col50per{ display:inline-block; width:50%; min-width:150px; line-height: 1.4; float:left; } .col25per{ display:inline-block; width:25%; min-width:150px; line-height: 1.4; float:left; } .fullwidth{ display:block; line-height: 1.4; width:100%; text-align:center; } .threequarterwidth{ display:block; line-height: 1.4; width:80%; text-align:center; margin-left:auto; margin-right:auto; } .g_row{ clear:both; width: 100%; padding-top:15px; } footer{ position: relative; } } @media (min-width:768px){ .cs-atscs-jobdet-rtpane{ padding-left: 250px; } .maincont{ top:0px; } } .emplink{ color: blue; cursor: pointer; text-decoration: none; font-size: 20px; font-weight: bold; } Advertisement Closes 4/23/2026 (8:00 PM EDT) req77660 Administrative Specialist Senior Pay Grade 13 Salary $39,284.88 - $58,927.20 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Office of the Secretary Location 275 E Main Street Frankfort, KY 40601 USA Description The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time. If you are looking for a challenging yet rewarding position in a collaborative atmosphere, this may be the position for you. The Office of Application Technology Services (OATS), Division of Eligibility Systems (DES) develops, maintains and monitors mission-critical systems, such as the Integrated Eligibility and Enrollment System (IEES) (i.e. Worker Portal/kynect), the Online Tracking Information System (OTIS) and the Kentucky Integrated Child Care System (KICCS). DES uses innovative technology to meet requests from CHFS related to health and human service programs. The systems supported within DES are essential to many citizens within the Commonwealth as well as to CHFS agencies, which provides a unique perspective and sense of accomplishment. The Administrative Specialist Senior provides high-level professional support to internal staff and leadership to achieve the business goals of the organization. Performs duties requiring attention to detail to complete processes mandated by regulation or procedures. Responsibilities include but are not limited to: - Provide professional support to the division by implementing and maintaining administrative and departmental programs, and activities. Review Division of Eligibility Systems (DES) and Office of Application Technology Services (OATS) policies and procedures to respond to employee inquiries. Complete a semi-annual review of division documentation to ensure it is up to date. - Responsible for updating contract staff in eTime. Process System Development Services (SDS) Vendor Invoice for payment via the Up-loadable Document (UPDOC) Process. Assist with preparing timesheets for contract staff. Assists with onboarding new staff and preparing new hire documents. Maintain staff access to Work Taks Log (WTL). - Timekeeper for the Division. Run error reports in KHRIS. Prepare personnel actions for Division via DocuSign. Schedule interviews for positions across the division, including all required candidate selection and hiring forms. Communicate and interpret payroll rules, regulations and policies. Compile reports for the Division. Update the Division Organization Chart as needed. - Prepare procurement documents for the Division and obtains appropriate signatures. Enter Procurement, Payables and Asset Tracking System (PPATS) for procurement and software maintenance. - Schedule multi-organizational meetings including agendas, minutes, and follow-up action items. Include quarterly meetings with SDS Vendors, and compiles information on contractors before the meeting. - Prepare and submit travel requests and payment vouchers. Responsible for ProCard and US Bank processing for payment. - Other duties as assigned. Ideal candidate qualifications: - Proficient in Microsoft Products, Outlook, Excel, etc. - Be self-motivated - Able to work well under pressure - Have good time management and organization skills - Have strong written and verbal communication skills - Enjoy working in a team environment Benefits and Perks: - Comprehensive health with optional dental and vision insurance. - Retirement savings. - Professional development opportunities and ongoing trainings. - A collaborative and innovative work environment. - Employee wellness programs CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Janice Hockensmith at janice.hockensmith@ky.gov or 502-545-5980. An Equal Opportunity Employer M/F/D

@media (min-width:320px){ .careerSite{ width:100%; max-width:940px; margin-right:auto; margin-left:auto; } .cs-atscs-jobdet-rtpane{ padding-left: 0; } .maincont{ position:relative; top:0; z-index: 2; } .lpic{ float:left; width:50%; min-width:305px; } .rpic{ float:left; width:50%; } .col1{ display:inline-block; width:25%; min-width: 125px; line-height: 1.4; float:left; } .col1 label{ font-size:100%; color: black; padding: 0; } .col2{ display:inline-block; width:75%; min-width:100px; line-height: 1.4; float:left; } .col50per{ display:inline-block; width:50%; min-width:150px; line-height: 1.4; float:left; } .col25per{ display:inline-block; width:25%; min-width:150px; line-height: 1.4; float:left; } .fullwidth{ display:block; line-height: 1.4; width:100%; text-align:center; } .threequarterwidth{ display:block; line-height: 1.4; width:80%; text-align:center; margin-left:auto; margin-right:auto; } .g_row{ clear:both; width: 100%; padding-top:15px; } footer{ position: relative; } } @media (min-width:768px){ .cs-atscs-jobdet-rtpane{ padding-left: 250px; } .maincont{ top:0px; } } .emplink{ color: blue; cursor: pointer; text-decoration: none; font-size: 20px; font-weight: bold; } Advertisement Closes 4/23/2026 (8:00 PM EDT) req77660 Administrative Specialist Senior Pay Grade 13 Salary $39,284.88 - $58,927.20 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Office of the Secretary Location 275 E Main Street Frankfort, KY 40601 USA Description The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time. If you are looking for a challenging yet rewarding position in a collaborative atmosphere, this may be the position for you. The Office of Application Technology Services (OATS), Division of Eligibility Systems (DES) develops, maintains and monitors mission-critical systems, such as the Integrated Eligibility and Enrollment System (IEES) (i.e. Worker Portal/kynect), the Online Tracking Information System (OTIS) and the Kentucky Integrated Child Care System (KICCS). DES uses innovative technology to meet requests from CHFS related to health and human service programs. The systems supported within DES are essential to many citizens within the Commonwealth as well as to CHFS agencies, which provides a unique perspective and sense of accomplishment. The Administrative Specialist Senior provides high-level professional support to internal staff and leadership to achieve the business goals of the organization. Performs duties requiring attention to detail to complete processes mandated by regulation or procedures. Responsibilities include but are not limited to: - Provide professional support to the division by implementing and maintaining administrative and departmental programs, and activities. Review Division of Eligibility Systems (DES) and Office of Application Technology Services (OATS) policies and procedures to respond to employee inquiries. Complete a semi-annual review of division documentation to ensure it is up to date. - Responsible for updating contract staff in eTime. Process System Development Services (SDS) Vendor Invoice for payment via the Up-loadable Document (UPDOC) Process. Assist with preparing timesheets for contract staff. Assists with onboarding new staff and preparing new hire documents. Maintain staff access to Work Taks Log (WTL). - Timekeeper for the Division. Run error reports in KHRIS. Prepare personnel actions for Division via DocuSign. Schedule interviews for positions across the division, including all required candidate selection and hiring forms. Communicate and interpret payroll rules, regulations and policies. Compile reports for the Division. Update the Division Organization Chart as needed. - Prepare procurement documents for the Division and obtains appropriate signatures. Enter Procurement, Payables and Asset Tracking System (PPATS) for procurement and software maintenance. - Schedule multi-organizational meetings including agendas, minutes, and follow-up action items. Include quarterly meetings with SDS Vendors, and compiles information on contractors before the meeting. - Prepare and submit travel requests and payment vouchers. Responsible for ProCard and US Bank processing for payment. - Other duties as assigned. Ideal candidate qualifications: - Proficient in Microsoft Products, Outlook, Excel, etc. - Be self-motivated - Able to work well under pressure - Have good time management and organization skills - Have strong written and verbal communication skills - Enjoy working in a team environment Benefits and Perks: - Comprehensive health with optional dental and vision insurance. - Retirement savings. - Professional development opportunities and ongoing trainings. - A collaborative and innovative work environment. - Employee wellness programs CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Janice Hockensmith at janice.hockensmith@ky.gov or 502-545-5980. An Equal Opportunity Employer M/F/D

Role Description Die KlimaHelden realisieren hochvolumige Photovoltaikprojekte und suchen eine organisationsstarke Büroassistenz, die mit proaktivem Denken und Handeln unseren Erfolg maßgeblich mitgestaltet. Wir sind ein kleines, hochmotiviertes Team mit flachen Hierarchien und einem klaren Fokus auf Output statt Anwesenheit. Um unser starkes Wachstum zu managen, suchen wir das organisatorische Herzstück unseres Unternehmens. - Backoffice-Exzellenz für die KlimaHelden: Ohne dich geht nichts. Als Teil des Teams unterstützt du den Vertrieb, das Projektmanagement und die Buchhaltung. Über deinen Tisch gehen Themen, die das gesamte Unternehmen betreffen. - Abrechnung & Controlling: Du erstellst Rechnungen für unsere Investoren und kontrollierst die erhaltenen Abrechnungen von Partnerfirmen. - Strategische Entlastung: Du hältst der Geschäftsführung im Tagesgeschäft den Rücken frei, übernimmst administrative Aufgaben und priorisierst eingehende Themen. - Schnittstellenmanagement: Du bist die zuverlässige Informationsdrehscheibe zwischen Geschäftsführung, Vertriebsleitung, Projektmanagement und Buchhaltung. Du stellst sicher, dass Informationen fließen und Entscheidungen nachgehalten werden. Qualifications - Erfahrung: Du hast fundierte Berufserfahrung in einer Büro-/Assistenzfunktion (z.B. Executive Assistant, Teamassistenz in einer Unternehmensberatung, Büroleitung, etc.). - Organisationstalent & Struktur: Du liebst Ordnung und effiziente Prozesse. Du behältst auch dann den Überblick, wenn es hektisch wird, und kannst sehr gut priorisieren. - Kommunikationsstärke & Diskretion: Du kommunizierst stilsicher auf Deutsch (exzellent in Wort und Schrift) und gut auf Englisch. Absolute Diskretion und Loyalität sind für dich selbstverständlich. - Digital Native Mindset: Du arbeitest souverän mit modernen Tools (MS Office, Teams, CRM-Systeme) und fühlst dich in einem Remote-Setup wohl (Office-Space kann auf Wunsch angemietet werden). - Der Anspruch: Du gibst dich nicht mit "gut genug" zufrieden. Du hast einen hohen Anspruch an die Qualität deiner eigenen Arbeit, bist proaktiv und denkst zwei Schritte voraus. Benefits - Remote-First & Flexibilität: Du arbeitest überwiegend aus dem Homeoffice. Wir vertrauen auf deine Leistung, nicht auf deine Stechuhr. - Ein Team auf Augenhöhe: Wir leben Offenheit und gegenseitige Wertschätzung. Deine Ideen werden gehört – egal ob es um Prozessoptimierung oder Urlaubsplanung geht. - Attraktives Paket: Ein leistungsgerechtes Gehalt und die Ausstattung für ein professionelles Homeoffice-Setup sind für uns selbstverständlich. - Kultur & Miteinander: Wir arbeiten auf hohem Niveau, bleiben dabei aber bodenständig. Erfolg ist für uns Teamleistung – wir sind ambitioniert, aber nicht gierig. „Leben und leben lassen“ prägt unsere Zusammenarbeit. Wir sind ein kleines und sehr junges ( / jung gebliebenes) Unternehmen und familär geprägt. Wir bieten flexiblen Urlaub, flexible Arbeitszeiten und eine an deinen Bedürfnissen orientierte Stelle.

Open Talent Pipeline — We hire for this role throughout the year. Applications are reviewed during hiring cycles that may take approximately 6–8 weeks. We encourage qualified candidates to apply at any time. Help Keep a Fast-Growing eCommerce Business Running Smoothly At Hadley Designs, we are seeking a Online Store Assistant to support core operational functions across the business. This role is ideal for dependable, detail-oriented support professionals who thrive in structured environments and take ownership of clearly defined responsibilities. As a key part of our operations team, you will be entrusted with specific tasks within one or more functional areas, ensuring that they are executed accurately, consistently, and on time with minimal oversight. This role emphasizes reliability, follow-through, and clear accountability within your defined scope of responsibilities. Over time, you will also have the opportunity to contribute to improving workflows and documentation within your area, helping strengthen operational consistency as the business grows. About Hadley Designs Hadley Designs is a family-founded brand redefining early education through creativity and purpose. We design screen-free, beautifully crafted learning tools that help parents and teachers make learning fun, engaging, and meaningful for children. Every product is hand-drawn and teacher-designed to foster confidence and connection, transforming the way children experience learning. Our Mission: We design screen-free products that parents can trust to help their children learn, grow, and reach their full potential. Our products replace noise and distraction with connection, curiosity, and real learning. Our Vision: We will build the most trusted children’s brand in the world, shaping how families learn, connect, and grow. Our products will be so widely used and passed down that generations of children will grow up learning from them and choose them again for their own families. Your Role and Responsibilities As the Online Store Assistant, your main responsibilities will vary depending on your background and strengths. You will be expected to execute tasks in a highly organized, proactive manner, ensuring smooth operations across various functional areas. Your responsibilities may include: - Customer Support and Order Management: Assisting with customer inquiries and managing the order process efficiently. - Account Health Monitoring and Basic Reporting: Keeping track of accounts and providing basic performance reports. - Inventory Tracking and Supply Chain Coordination: Monitoring stock levels and coordinating basic aspects of supply chain management. - Data Entry, Reconciliation, and System Updates: Maintaining accurate data and ensuring that systems are up to date. - Basic Accounting or Finance Support: Assisting with basic financial tasks such as tracking expenses or processing invoices. - Maintaining SOPs and Internal Documentation: Keeping standard operating procedures (SOPs) and documentation current and accessible. - Executing Assigned Processes: Ensuring that all processes within your scope are completed accurately, consistently, and without rework, while identifying issues early and proposing solutions. What Success Looks Like - Tasks are completed accurately, on time, and without needing rework. - Data, reports, and documentation are reliable and up to date. - Issues are surfaced early with clear context and recommended next steps. - Small improvements to processes are made over time, contributing to efficiency. - The team relies on your consistency, accuracy, and follow-through.