• Assist clients as directed • Maintain client relations and refine internal processes that support COYL and clients • Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks • Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld • For real estate/business broker clients: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing • Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance • Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process • Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies • Open escrow, manage earnest money deposits, and ensure all escrow documents are complete • Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop) • For all clients: Manage the professional and personal needs for various clients • Track detailed records in timekeeping system • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives • Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company • Organize client communications • Answer phones for clients and relay messages • Plan client events • Respond to all requests within a maximum of 4 business hours • Navigate priorities while multi-tasking • All other tasks as needed

Full-Time Executive Assistant (Remote) We are currently hiring for multiple positions, including roles within the non-profit and finance industries. Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world. About the position As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You'll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you'll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours. As an executive assistant, you'll apply your professional skills in a wide range of tasks, including: - Maintaining appointment schedules and calendars - Planning and scheduling meetings, conferences, and travel - Making travel arrangements including flight and hotel bookings - Maximizing the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf - Managing multiple email inboxes for executives - Managing expenses - Providing customer/supplier support - Other executive admin responsibilities as needed About you You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile! Required Skills and Experience: - A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify) - Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools - Ability to multitask with ease and prioritize work as needed - Highly organized with excellent time management skills - Ability to learn new tools quickly - Excellent interpersonal communication - Strong writing skills - Ability to work independently and under the pressure of deadlines - Solution driven! Benefits you'll love, for full-time employees: - W2 employment status - Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly - 401k with employer match - Paid time off including vacation/sick leave - Paid holidays - Paid parental leave - Technology stipend - Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients Compensation The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows: - California & New York: $29 per hour - Washington, New Jersey, Colorado, & Massachusetts: $28 per hour - All other locations: $27 per hour About our culture We believe that it is possible to have a rewarding career that doesn't conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a nice to have'. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! As a premium executive assistant company, we set the standard for remote professionals. We've been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the 50 Best Small Workplaces, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the Best Entrepreneurial Companies in America and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer. For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/ Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile. At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position. We're excited to receive your application! - Take your time to provide genuine answers to showcase your unique talents and professionalism instead of using AI such as ChatGPT. - Use complete sentences and be mindful of spelling and grammar.

• Serve as the first point of contact for all inbound calls and client-facing communication, representing the business with professionalism and polish • Proactively generate leads and conduct outreach to prospects in the automotive insurance industry across Australia and New Zealand • Liaise with insurance company executives at a senior level, including contacts at major groups such as QBE • Chase and issue invoices, manage billing follow-ups, and ensure accounts are kept current • Perform accurate data entry and maintain up-to-date pipeline records and client information • Manage day-to-day office operations independently, handling routine tasks and decisions without escalation • Support coordination across Asia Pacific operations as the business continues to scale • Identify high-potential deals and opportunities, escalating appropriately to the Managing Director

About Airwallex Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide - including Brex, Rippling, Navan, Qantas, SHEIN and many more - with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If you're ready to do the most ambitious work of your career, join us. Attributes We Value We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you're motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor. You're humble and collaborative; turn zero-to-one ideas into real products, and you "get stuff done" end-to-end. You use AI to work smarter and solve problems faster. Here, you'll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let's build what's next. The role We are looking for an Executive Assistant, based in Singapore, to provide high-impact support to two senior leaders at Airwallex. You will operate as a trusted partner, owning complex scheduling, travel and operational workflows so our leaders can focus on the highest-value priorities. This is a fast-paced, highly visible role that requires strong judgment, discretion and an ability to anticipate needs before they arise. Responsibilities: Primary Executive support - Manage the end-to-end calendar, including complex scheduling across time zones, prioritisation of meetings, and proactive resolution of conflicts. - Coordinate domestic and international travel (flights, accommodation, visas, ground transport), and prepare detailed itineraries and briefing packs. - Drive the leadership cadence: staff meetings, 1:1s, business reviews, offsites and key forums (agenda setting, materials coordination, minutes and action tracking). - Prepare, review and format presentations, reports and documentation for internal and external stakeholders. - Act as a key point of contact and gatekeeper, ensuring effective communication, follow-through and alignment on priorities and decisions. Secondary Executive support - Manage calendar and meeting logistics, ensuring alignment with business priorities and coordination with cross-functional stakeholders. - Arrange travel, expenses and logistics for internal and external meetings, events and conferences. - Assist with document preparation, including meeting materials, follow-up notes and action item tracking. Operations, coordination and stakeholder management - Streamline day-to-day operations for both executives, identifying opportunities to improve efficiency and standardise processes. - Coordinate and support team meetings, townhalls, offsites and internal events (planning, logistics and post-event follow-up). - Manage expense reports, purchase requests and basic vendor or contract coordination in line with company policies. - Build strong relationships with internal stakeholders and other EAs across regions to ensure smooth communication, alignment and information flow. - Maintain a high level of confidentiality, discretion and judgment in handling sensitive information and decisions. - Support ad-hoc projects and strategic initiatives, including research, data consolidation and preparation of executive updates. What you'll bring - 7+ years of experience as an Executive Assistant, Personal Assistant or similar role, preferably in high-growth tech, fintech or financial services environments. - Demonstrated experience supporting senior leaders (C-level, regional heads or equivalent) in a fast-paced, ambiguous setting. - Exceptional calendar and time management skills, with the ability to balance competing priorities and make sound trade-offs. - Strong verbal and written communication skills in English; able to interact confidently with senior internal and external stakeholders. Fluency in Chinese would be a plus. - High degree of professionalism, discretion and integrity when dealing with confidential information. - Strong organisation and attention to detail, while still able to move quickly and adapt as priorities change. - Comfortable working across multiple time zones and occasionally outside standard business hours to support critical meetings or travel. - Advanced proficiency in productivity tools (e.g. Google Workspace / Microsoft Office, calendar tools, virtual meeting platforms; experience with expense management tools is a plus). - A proactive, "no task is too small or too big" mindset with a strong sense of ownership and follow-through. What success looks like - Executives' time is consistently optimised, with clear focus on the highest-impact work. - Meetings, travel and events run smoothly and predictably, with minimal friction and strong preparation. - Stakeholders experience clear, timely communication and reliable follow-up on actions and decisions. - You are seen as a trusted partner and problem-solver, enabling our leaders - and their teams - to operate at their best. #Singapore Applicant Safety Policy: Fraud and Third-Party Recruiters To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page. Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. Equal opportunity Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don't regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.