• Serve as a strategic partner to the CEO, anticipating needs and removing friction before it surfaces • Manage the CEO's priorities, follow-up items, and key decisions — ensuring nothing gets lost • Build and maintain organizational systems that support the leadership team's effectiveness • Automation & Systems Design — this person builds workflows — in service of people, not instead of them and reduces repetitive tasks. • Track open action items, decisions, and commitments across the leadership team and drive accountability for follow-through • Own the design, facilitation, and follow-up for all leadership team meetings — setting agendas, running the meeting rhythm, and capturing clear next steps • Manage meeting cadences across the organization to ensure time is used intentionally and productively • Facilitate working sessions that drive alignment and decisions, not just status updates • Project-manage the development of all high-stakes decks, including board presentations, all-staff meetings, and leadership team materials • Collaborate with leaders and stakeholders to gather content, ensure narrative clarity, and manage timelines from first draft through final delivery • Design and maintain the organization's systems for tracking data, OKRs, and key metrics across teams • Build and steward documentation systems that keep institutional knowledge organized, accessible, and up to date • Lead end-to-end planning and execution for staff events (1-2 times per year), and leadership retreats (2-3 times a year) — from venue selection and vendor coordination to run-of-show and post-event wrap-up • Anticipate and resolve logistical challenges before they become problems

• Monitor wire transfer and real-time payment (RTP) queues to ensure timely and accurate processing. • Process domestic wire transfers in accordance with established procedures, regulatory requirements, and service level standards. • Perform OFAC compliance on domestic wire transactions, document decisions, and conduct due diligence on potential violations and matches. • Escalate issues to the OFAC Lead, when appropriate. • Assist in monitoring all relevant transactions for potential OFAC violations or suspicious activity. • Assist with data entry validation for international checks to ensure accuracy and compliance. • Supports member credit unions by addressing processing inquiries. • Perform end-of-day balancing and reconciliation to ensure payment accuracy and system integrity. • Support additional payments-related tasks and projects as needed.

**Your Core Focus** - **Ownership of Product Launches**: Lead cross-functional product launch initiatives from planning through execution, ensuring that all work is completed on time and at the highest quality. - **Collaboration and Alignment**: Partner closely with the CCO and functional leads to ensure alignment on priorities, sequencing, and tradeoffs. - **Launch Readiness and Execution**: Ensure the launch process is streamlined and organized, and that all deliverables are coordinated and meet expectations. - **Process Improvement**: Continuously identify opportunities for process improvements that increase efficiency and enhance execution. **What You’ll Do** - **Project Planning and Management**: Own and manage project plans, dependencies, and timelines across teams to ensure that every product launch is executed efficiently and on schedule. - **Team Coordination**: Drive regular check-ins with teams to align efforts, surface risks, and resolve blockers. - **Documentation and Tools Management**: Maintain and ensure the accuracy of project management tools such as ClickUp, Airtable, and Box. - **Leadership Communication**: Provide clear, concise updates to leadership on project status, potential risks, and next steps to keep the entire organization aligned. - **Execution Leadership**: Serve as the trusted execution partner to leadership, ensuring that work moves forward without delays or miscommunications.

🚨 Urgent Hiring — Applications are reviewed on a rolling basis. The selection process may take up to 4 weeks, but early applicants are strongly encouraged. Ready to Scale a High-Performing Product Launch Engine? At Hadley Designs, we are rapidly scaling and are seeking a Operations Coordinator to lead and manage the effectiveness of our product launch engine. This role is critical to our growth, sitting at the intersection of cross-functional teams, systems, and leadership. You will ensure that priorities are clear, decisions are made efficiently, and execution remains on track as we continue to grow. In this role, you will be a key execution partner to our Chief Creative Officer (CCO) and work closely with functional leads across the organization to ensure that product launches happen on time, with precision, and in alignment with the company’s strategic objectives. If you thrive in a fast-paced, high-impact environment and have a passion for improving systems and processes, this is an exciting opportunity to make a tangible difference in how we launch products at Hadley Designs. About Hadley Designs Hadley Designs is a family-founded brand redefining early education through creativity and purpose. We design screen-free, beautifully crafted learning tools that help parents and teachers make learning fun, engaging, and meaningful for children. Every product is hand-drawn and teacher-designed, ensuring that we are creating experiences that foster confidence and connection. Our Mission: We design screen-free products that parents can trust to help their children learn, grow, and reach their full potential. Our products replace noise and distraction with connection, curiosity, and real learning. Our Vision: We will build the most trusted children’s brand in the world, shaping how families learn, connect, and grow. Our products will be so widely used and passed down that generations of children will grow up learning from them and choose them again for their own families. Role Overview As the Operations Coordinator, you will own the reliability, clarity, and execution of the product engine. You will lead the coordination of cross-functional teams to ensure that product launches happen on time, with high quality, and with clear communication across teams. The role requires a strong judgment—knowing when to drive decisions independently, when to align stakeholders, and when to escalate issues with clear recommendations. This is not a task-only project management role. It requires the ability to proactively identify risks, resolve blockers, and implement process improvements that strengthen execution over time. Your Core Focus - Ownership of Product Launches: Lead cross-functional product launch initiatives from planning through execution, ensuring that all work is completed on time and at the highest quality. - Collaboration and Alignment: Partner closely with the CCO and functional leads to ensure alignment on priorities, sequencing, and tradeoffs. - Launch Readiness and Execution: Ensure the launch process is streamlined and organized, and that all deliverables are coordinated and meet expectations. - Process Improvement: Continuously identify opportunities for process improvements that increase efficiency and enhance execution. What You’ll Do - Project Planning and Management: Own and manage project plans, dependencies, and timelines across teams to ensure that every product launch is executed efficiently and on schedule. - Team Coordination: Drive regular check-ins with teams to align efforts, surface risks, and resolve blockers. - Documentation and Tools Management: Maintain and ensure the accuracy of project management tools such as ClickUp, Airtable, and Box. - Leadership Communication: Provide clear, concise updates to leadership on project status, potential risks, and next steps to keep the entire organization aligned. - Execution Leadership: Serve as the trusted execution partner to leadership, ensuring that work moves forward without delays or miscommunications. How Success Is Measured - On-Time Product Launches: Launches consistently delivered on or ahead of schedule. - Launch Readiness: Ensuring all product initiatives are well-structured with minimal preventable errors at launch. - Project Visibility: High confidence in project visibility and data accuracy, ensuring leaders have real-time insights into the status of key initiatives. - Process Efficiency: Demonstrable improvements in process efficiency, leading to smoother launches over time.