Document Management Assistant

Location

United States

Posted

62 days ago

Salary

$40K - $60K / year

Seniority

Mid Level

No structured requirement data.

Job Description

Document Management Assistant

The Medicare Navigators

Role Description We are looking for a Document Management Assistant to support our administrative and operations team by organizing, maintaining, and processing company documents and records. This role is ideal for someone detail-oriented, organized, and eager to contribute to efficient document control and workflow processes remotely. - Assist in collecting, organizing, and maintaining both digital and physical documents. - Ensure all company documents are correctly labeled, categorized, and stored for easy retrieval. - Review and verify document accuracy, completeness, and compliance with company standards. - Support version control and proper distribution of updated documents across departments. - Input and update information into document management systems and databases. - Handle document scanning, uploading, and archiving as needed. - Assist with audits, reporting, and other administrative tasks as assigned. Qualifications - High school diploma or equivalent; associate degree or certification in office administration is a plus. - Strong attention to detail and accuracy in data handling. - Proficiency with Microsoft Office (Word, Excel, Outlook) and file management software. - Excellent organizational and communication skills. - Ability to work independently and manage multiple tasks efficiently.

Related Categories

Related Job Pages

More Administrative Assistant Jobs

Full TimeRemoteTeam 201-500

Job Description: As an Educatius Local Coordinator, your responsibility will be to recruit, screen, and prepare prospective host families through community outreach, ensuring every student is placed in a safe and nurturing environment, and supporting students within their host families once they arrive. Local Coordinators make certain that both students and host families have a quality experience. As a Local Coordinator, you will build relationships with students from around the world and host families from within your community, all while managing your own time from home. Primary Responsibilities - Recruit and select host families in your community. - Screen host families by following the Educatius 3-Step host family screening process. - Match students with host families. - Build and maintain relationships with local schools and community stakeholders. - Provide support and guidance to students and host families throughout the experience. - Work closely with your Regional Manager to ensure all student and host family needs are being met. Knowledge and Skills Successful candidates for the Local Coordinator position possess the following qualities and skills: Networking, community outreach, sales, negotiation, and being deadline-driven. Strong communication skills collorbrating well with others. Strong Problem-solving and listening skills, and the ability to act objectively. An understanding of cultural differences is helpful, as well as a desire to work with international teenagers. Training and Support Educatius provides training for Local Coordinators to prepare them for all aspects of the local coordinator role, including, but not limited to: sales/community outreach, student placements, supervision and support, conflict mediation and resolution, and multicultural training. Educatius Regional Staff works directly with Local Coordinators to guide them through initial training modules and provide additional support and training throughout the year. Work Remotely Yes, you make your own schedule and work remotely. You will be required to meet with your host family's students every other month in person, and all other work is computer-based. This position is not salaried; Local Coordinators are on contract and can receive financial compensation in the form of placement and supervision fees, bonuses, and all-inclusive travel incentives. As a Local Coordinator, you manage your own schedule and have flexible hours. Frequently Asked Questions What does it take to become an Educatius Local Coordinator? We are looking for highly motivated, enthusiastic, responsible team players with an interest in working with international students and a passion for cross-cultural education. What are the qualities to make a successful Local Coordinator? Our Local Coordinators come from many diverse backgrounds. Some have fulltime jobs while others are stay-at-home parents, business owners, professors, empty nesters, retirees, and more! If you have outstanding communication skills, excellent problem-solving skills, persistence, understanding of people, teens in particular, patience, and creative marketing skills, this is the right role for you! What are the responsibilities of a Local Coordinator? Your responsibility will be to recruit, screen, and prepare prospective Host Families through community outreach, ensuring every student is placed in a safe and nurturing environment. The LC role transitions into more of a mentoring and problem-solving role once the student arrives in your community. Completes Monthly Progress Reports on each student covering school, social, host family, and academic life. What is the time commitment? The time commitment depends on your availability. This is an Independent Contractor Position. You put forth as much effort as you wish. The average coordinator who places 5-10 students per year will work 5-10 hours per week. There is no set time commitment; once you place students, you are required to do monthly contact reports and bi-monthly visits with students and families, and be available for emergencies. How many students does the average Local Coordinator Place? Is there a minimum number or quota? Successful and experienced coordinators will place anywhere from 8-20 students per year. However, the average coordinator places 3-5 students. There are no quotas or minimums. Some coordinators will place 1-2 students a year, while others make a part or full-time job out of it and place up to 20. How are host families found? Does Educatius provide a list of families? Local Coordinators are expected to network and recruit host families. We provide training and resources to assist you in finding families, but it is up to you to do your own networking and recruitment. The most successful coordinators recruit host families through their own social networks, churches, youth groups, sporting associations, clubs, attending local events, and on social media. Each Local Coordinator works closely with the Regional Manager, who will support and guide your recruiting efforts – you are not in this alone! Educatius Host Families are paid a monthly stipend to help offset the cost of hosting a teenager. Am I reimbursed for my expenses? As an independent contractor, you can deduct your expenses on your taxes in accordance with IRS regulations

United States
CASA DE LA FAMILIA logo

Case Manager – Administrative Assistant

CASA DE LA FAMILIA

Mental health services in Southern California, specializing in trauma.

Full TimeRemoteTeam 11-50Since 1996H1B No Sponsor

• Assist clients with intake and follow-up communication • Maintain and update client files and records • Coordinate appointments and schedules for clients and clinicians • Answer and direct phone calls and inquiries • Write and distribute emails, memos, letters, and forms • Prepare and maintain reports as needed • Develop and maintain filing and record-keeping systems • Support clinicians and managers with case-related administrative needs • Maintain contact lists and coordinate with external partners as needed • Provide general support to visitors and clients • Act as a point of contact for internal and external communication

Arizona
$12 / hour
Job Closed
CASA DE LA FAMILIA logo

Administrative Assistant / Case Manager

CASA DE LA FAMILIA

Mental health services in Southern California, specializing in trauma.

Full TimeRemoteTeam 11-50Since 1996H1B No Sponsor

• Answer and direct phone calls • Organize and schedule appointments • Plan meetings and take detailed minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Act as the point of contact for internal and external clients • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Arizona
$12 / hour
Job Closed

Service Coordinator

Developmental Pathways

Founded in 1964, Developmental Pathways is a nonprofit agency that serves individuals with developmental disabilities and their families. Headquartered in Engle

Title: Service Coordinator - Bilingual Location: Aurora United States Job Description: Developmental Pathways (DP) has an opportunity for a Bilingual Service Coordinator (SC) in our Early Intervention Department. The Bilingual Service Coordinator will support services or therapeutic intervention for children living in a variety of settings. Communicates with a broad team of providers which may include professionals, direct care employees, families, and natural supports chosen by the individual/family being served. The Service Coordinator provides leadership and mentoring to Coordinator positions and problem-solves difficult situations with the management team, families, and providers This role offers a 4-day, 40-hour workweek, Monday-Thursday, and includes the flexibility to work remotely, as well as the opportunity to collaborate in-person at our headquarters office in Aurora, CO, and/or at off-site locations. Starting Salary & Benefits $22.79 - $24.46 hourly + an additional 4% Bilingual Pay Premium for hours worked - Health/dental/vision coverage - Employer-paid and supplemental life insurance - Short- and long-term disability insurance - Generous paid time off and holiday pay - Flexible work schedule - Monthly remote work stipend - 401(k) investment plan, with an employer match of up to 4% - Mileage reimbursement - Tuition reimbursement program - Certified Employer for Public Service Loan Forgiveness Program - Healthcare reimbursement and flexible spending plan - Discounts on auto and homeowners' insurance - Employee assistance program - Credit union membership - Employer-paid training You Belong! To learn more about our commitment to inclusion and diversity, visit our website: https://www.dpcolo.org/about-us/inclusion-and-diversity/ ¡Usted pertenece! Para saber más sobre nuestro compromiso con la inclusión y la diversidad, visite nuestro sitio web: https://www.dpcolo.org/about-us/inclusion-and-diversity/ Requirements - Bachelor's degree, OR - Five (5) years' experience in the field of developmental disabilities, OR - A combination of education and experience appropriate to the requirements of the position - Personal vehicle in good operating condition for use during work as appropriate - Valid Colorado motor vehicle license and proof of motor vehicle insurance - Ability to meet our driving requirements - no suspensions/ no more than two tickets in the past three years - Vehículo personal en buen estado de funcionamiento para su uso durante el trabajo según corresponda - Permiso de conducir válido en Colorado y prueba de seguro del vehículo - Capacidad de cumplir con nuestros requisitos de conducción - sin suspensiones/no más de dos multas en los últimos tres años - Capacidad para hablar, escribir e interpretar con fluidez en inglés y en otro idioma (español) en función de las necesidades de la empresa - Capacidad para llevar a cabo todas las responsabilidades típicas de un coordinador de servicios en un idioma o idiomas con fluidez - Apoyo en la traducción escrita de documentos internos para su uso por las partes interesadas, según corresponda Upon request, qualifying need, and approval, driving requirements may be waived in lieu of reliable transportation. Preferred - Experience with Child Find and/or Part C laws and regulations - Working knowledge of the developmental disability system, rules, and regulations

Colorado
$22 - $24 / hour