Job Closed

This listing is no longer active.

Executive & Operations Coordinator

Location

United States

Posted

63 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Executive & Operations Coordinator

Emberline

Role Description This role sits at the center of how the firm actually operates day-to-day. You'll see everything. - Keep the machine running and make it better over time. - Own the day-to-day operating mechanics: - Investor record-keeping - Board meeting prep - Document coordination - Tax-season logistics - Advisor follow-up - Hands-on administration: - Chasing documents - Coordinating signatures - Tracking down missing files - Keeping investor records current - Work alongside portfolio company CEOs, finance leaders, and external advisors. - Use modern tools and AI to turn manual work into systems. - Take on real ownership: - Running full reporting cycles end-to-end - Managing portfolio company onboarding for new acquisitions - Owning workstreams that don't have a playbook yet Qualifications - 2-5 years in administration, operations, project coordination, executive support, or another detail-heavy role. - Genuinely hyper-organized. - Strong written communication with minimal editing required. - Comfort managing external stakeholders (advisors, vendors, portfolio company contacts). - Comfort working in a small firm where role boundaries are pragmatic, not rigid. - Private equity or finance experience is NOT required. Requirements - High Agency: Ownership of outcomes, not just tasks. - Tech-Native: Use of modern tooling and AI to streamline workflows. - Takes Pride in the Details: Admin work seen as craft. - Organized to the Core: Tight personal systems. - Relentless Follow-Up: Persistent in closing tasks. - Fast Learner, Not Fragile: Ability to navigate steep learning curves. Benefits - Apprenticeship seat with real upside. - Direct coaching from Managing Partners. - Opportunity for growth into firm operations leadership or portfolio operations.

Related Categories

Related Job Pages

More Operations Jobs

Full TimeRemoteTeam 5,001-10,000Since 1965H1B No Sponsor

• This role is responsible for the effective execution, governance, and continuous improvement of learning operations across the organization, with direct oversight of eLearning and eResources, Training Coordination, oversight of learning and training related to Avatar (Telecare’s EHR), and the administration of Performance Evaluations, and Succession Planning in Workday. • Serving as a key operational leader within Telecare University, this role ensures learning systems, processes, and data are reliable, scalable, compliant, and aligned with organizational strategy. • The Senior Manager partners closely with Enterprise Learning leaders, HR, Operations, IT, and program stakeholders to translate strategy into disciplined execution while strengthening the employee and leader experience.

California
Job Closed
Artemis ARC logo

Deputy PM – Operations Lead

Artemis ARC

We fuse traditional marketing techniques with technology and data science to motivate and influence target audiences.

Operations63 days ago
Full TimeRemoteTeam 11-50Since 2021H1B No Sponsor

• Support the execution of a large, complex federal healthcare program focused on advancing telehealth capabilities and digital health solutions in support of the Veterans Health Administration • Coordinate day-to-day operations across initiatives that enhance access to care, improve clinical workflows, and expand the delivery of virtual health services for Veterans nationwide • Serve as a key integrator across technical, clinical, and operational teams, translating VHA priorities into actionable plans while maintaining visibility into program performance, risks, and dependencies • Oversee program operations, tracking deliverables and milestones tied to telehealth and health IT deployments • Support enterprise-wide implementation efforts across VHA medical centers and partner sites • Facilitate communication among government stakeholders, clinicians, and technical teams • Support workforce coordination; ensure consistency in processes, documentation, and reporting • Monitor program performance, support risk management and quality assurance activities, and drive continuous improvement initiatives aligned with VHA mission outcomes

Virginia
Job Closed
Sodexo logo

Operations Support Specialist

Sodexo

Sodexo is a leading provider of facilities management and food services committed to improving the all-around quality of life. With U.S. headquarters in Gaither

Operations63 days ago

Operations Support Specialist Location(s)Fort Wayne, IN, United States Salary Range $27.37 to $35.01 Job Description: Role Overview Sodexo is seeking a detail-oriented Operations Support Specialist to support the Ardent Health hospital system. This role is responsible for tracking variable costs, ensuring compliance, conducting audits, and supporting safety initiatives. The ideal candidate is highly organized and detail-oriented, self-motivated, and people-focused, with the ability to collaborate across functions. Incentives This position is remote! What You'll Do - Track and report variable costs (patient floor stock, doctors dining, catering, retail, etc.); - Conduct operational and financial audits to ensure accuracy and compliance; - Support safety initiatives and maintain regulatory standards; - Collaborate cross-functionally with site teams and leadership; and - Analyze data and generate reports using advanced Excel functions. What We Offer Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: - Medical, Dental, Vision Care and Wellness Programs - 401(k) Plan with Matching Contributions - Paid Time Off and Company Holidays - Career Growth Opportunities and Tuition Reimbursement More extensive information is provided to new employees upon hire. What You Bring - Highly organized with strong attention to detail; - Self-motivated and able to manage multiple priorities independently; - People-oriented with strong communication skills; - Proven ability to work cross-functionally; and - Advanced Excel skills preferred. Who We Are At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form. Qualifications & Requirements Minimum Education Requirement - Associate's Degree or equivalent experience

Indiana
$27 - $35 / hour
Kraken Digital Asset Exchange logo

Client Engagement Operations Analyst – Workforce Management

Kraken Digital Asset Exchange

We put the power in your hands to buy, sell, and trade digital currency 🌏

Operations63 days ago
Full TimeRemoteTeam 1,001-5,000Since 2011H1B No Sponsor

• Collaborate with internal teams to develop premium crypto products. • Participate in accelerating the global adoption of crypto. • Contribute to the mission of achieving financial freedom and inclusion. • Engage with clients to provide exceptional support through various channels. • Analyze data to make informed operational decisions regarding staffing.

Canada
Job Closed