We are seeking a highly organized and tech-savvy Executive Assistant/Admin to provide senior level support to our client’s leadership team. The ideal candidate is proactive and detail oriented, and able to operate in a fast paced, low instruction environment. Key Responsibilities · Manage complex executive calendars and scheduling across multiple entities. · Support leadership meetings: take structured notes, track decisions, and ensure follow through. · Maintain organized documentation, reports and knowledge systems. · Work across digital tools ( MS office, CRM systems, one note, Adobe, secure passwords vault, AI tools). · Handle sensitive information with strict confidentiality and professionalism. · Provide operational and occasional personal support to executives. Requirements Requirements. · Proven experience as a senior level executive assistant. · Strong communication, organization, and decision-making abilities. · High proficiency with digital tools and systems. · Ability to work independently and manage deadlines. · Comfortable working full time in a remote environment. · Experience with international client or global organization. Preferred · Experience supporting multiples entities. · CRM management experience. · Familiarity with AI productivity tools. -

The Triathlon Group, a subsidiary of the Sunlight Group, is a leading global supplier of battery systems, chargers, and energy management solutions for industrial applications. With over 1,600 employees at locations across three continents, Triathlon enables reliable and efficient processes for our industrial customers—particularly in intralogistics—through innovative products based on lead-acid and lithium-ion technology, as well as a strong commitment to service. At the Triathlon Group, we place great value on achieving success as a team and offering our employees room for personal growth. We value fair treatment of one another and foster a culture in which everyone—regardless of position or length of service—can contribute their ideas and initiatives. In doing so, we rely on agile working methods and offer diverse learning and development opportunities in an inclusive and equitable environment. Together with the Sunlight Group, Triathlon is one of the fastest-growing global providers in the dynamic energy storage market, with a total of more than 3,800 employees. We are looking for a highly organized and proactive Project Support Employee with native Greek language skills to assist in the coordination and execution of project activities. In this role, you will support cross-functional teams, ensure smooth communication with Greek-speaking stakeholders, and contribute to the successful delivery of project goals.   Core tasks: - Provide administrative and operational support to the project team. - Support the preparation, translation, and review of project documentation (Greek ↔ German). - Assist in organizing meetings, preparing agendas, and documenting meeting notes. - Support data collection, reporting, and the preparation of presentations.

Job Title: Executive Administrative Location: Fully Remote Employment Type: Full-Time / Permanent Reporting To: Executive Leadership / Director Role Overview: We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance. This role is suited for a high-calibre professional with strong business acumen, exceptional attention to detail, and the ability to manage confidential matters with professionalism and discretion. The successful candidate will act as a trusted support partner to leadership, ensuring smooth coordination of operational, compliance, and administrative priorities across multiple projects. This is not a traditional secretarial role; it requires an individual capable of operating with autonomy, sound judgment, and executive-level professionalism in a dynamic and fast-paced environment.   Key Responsibilities Executive & Administrative Support - Provide high-level administrative and secretarial support to senior leadership. - Manage calendars, appointments, meetings, and travel coordination where required. - Prepare reports, presentations, meeting packs, agendas, and professional correspondence. - Draft, proofread, and format confidential documents, letters, and executive communications. - Maintain organised digital filing systems and documentation repositories. - Coordinate follow-up actions and ensure deadlines are monitored and met. Legal & Compliance Administration - Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. - Liaise with external legal advisors, regulators, and stakeholders where necessary. - Maintain legal registers, licences, and statutory documentation. - Ensure proper tracking of compliance deadlines, renewals, and submissions. - Assist in governance and board/committee documentation preparation where required. Payroll & HR Administration - Prepare and process payroll inputs accurately and confidentially. - Maintain payroll records, leave records, and employee administrative files. - Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. - Ensure compliance with payroll deadlines and statutory requirements. - Support onboarding/offboarding administration. Project Coordination - Provide administrative support across strategic and operational projects. - Track project timelines, deliverables, and administrative requirements. - Assist in compiling project reports, dashboards, and status updates. - Coordinate communication and documentation between stakeholders. Candidate Profile We are looking for a candidate who demonstrates: - Exceptional organisational and multitasking abilities - Absolute discretion and confidentiality - Strong written and verbal communication skills - Ability to work independently with minimal supervision - Strong problem-solving mindset and proactive initiative - Ability to use and develop skills in AI platforms such as Claude and Chat GPT   Qualifications & Experience - Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred - Minimum 5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role - Experience supporting senior executives / directors highly preferred - Prior exposure to legal/compliance documentation and payroll processing essential - Experience in remote/virtual working environments is an advantage

Role Description Se você está iniciando sua carreira e busca uma oportunidade para atuar em um ambiente profissional estruturado, essa pode ser uma excelente porta de entrada. - Modelo de atuação: Remoto - Preferência para candidatos de São Paulo, Grande SP e região - Apoio em rotinas administrativas - Gestão de agendas e compromissos - Comunicação com stakeholders, inclusive em inglês - Suporte a atividades executivas Qualifications - Inglês avançado ou fluente (uso no dia a dia) - Ensino superior cursando ou completo em Secretariado Executivo - Boa comunicação, organização e proatividade - Interesse em aprendizado e desenvolvimento profissional - Não é necessário experiência prévia Requirements - Perfil organizado e detalhista - Boa comunicação interpessoal - Interesse em ambiente corporativo global Benefits - Início: Imediato