Title: Executive Assistant Location: Chicago United States Full time Job Description: ABOUT US At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence. HUB is one of the largest global insurance and employee benefits broker, providing a boundaryless array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 20,000 employees in more than 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions. POSITION SUMMARY The Corporate Finance Executive Administrator reports into the Chief Financial Officer and will provide administrative support for two executives - the CFO and the Executive Vice President, Strategic Client Service Operations - as well as ad hoc support to their teams as required. The position is located in the Chicago Loop area and is a hybrid role (requiring 3 days per week in the office at 150 N Riverside Plaza in Chicago). In addition to providing traditional executive assistant support, the role may also be asked to support duties or events relating to the corporate headquarters (e.g., large-group meeting support, event support, back-up to other corporate administrative staff). KEY RESPONSIBILITIES Administrative support: - Own and manage the calendar for the two executives listed above with the ability to independently decide what is scheduled and when based on priorities. - Schedule large- and small-group meetings on behalf of the Finance and Strategic Client Service Operations teams, coordinating calendars and availability to optimize attendance - Coordinate travel including managing itinerary preparation, navigating travel challenges, and completing monthly expense reports - Confidentially handle sensitive matters promptly and with discretion. - Support Finance and Strategic Client Service Operations teams with event planning, including local and broad engagement initiatives. Support could include travel, accommodations, meals, logistics, managing attendance, communications, developing agendas, distributing materials, etc. - Assist with consolidating content and creating/updating executive level presentations. - Assist with requesting and/or generating reports from various systems to monitor and track team / company performance. - Coordinate the service year anniversary program for the finance team, working with HR - Provide other administrative support as required. Other support: - When capacity allows, provide ad hoc assistance to the direct reports of the two primary executives. - Provide periodic support to corporate events / initiatives that require in-person presence in the Chicago office. Examples could include support of large leadership meetings or office celebrations; onsite support to visiting executives; real estate projects; occasional back-up support to reception or other office admin staff. - Support other cross-functional projects or initiatives that involve the Finance or Strategic Client Service Operations teams. - Provide onboarding support to new senior members of the Finance or Strategic Client Service Operations teams. REQUIREMENTS - Bachelor's degree in HR, Business, Communications, or a related field. - At least 5 years of executive assistant or similar experience supporting executives at a similar level in organizations of similar size / scale. - Professional judgment to manage and prioritize multiple competing priorities and seek optimal outcomes for all stakeholders. - Professional maturity appropriate for maintaining confidentiality. - Strong written and verbal communication skills. - Proven success in driving results and collaborating with others. - Adaptability and flexibility to adjust to changing business and manager needs. - Demonstrated proficiency with the Microsoft Office suite, particularly Outlook, Word, PowerPoint, and Excel. - Experience with travel booking and expense management software. - Detail oriented and organized. - Experience working in a fast-paced environment with constantly changing business needs and demands. - Adaptability and ability to handle ambiguous situations. Join Our Team: Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees. Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $60,000- $90,000 (non-exempt) and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions. Department Accounting & Finance Required Experience: 7-10 years of relevant experience Required Travel: No Travel Required Required Education: Bachelor's degree (4-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

Who we are At Twilio, we’re shaping the future of communications, all from the comfort of our homes. We deliver innovative solutions to hundreds of thousands of businesses and empower millions of developers worldwide to craft personalized customer experiences. Our dedication to remote-first work, and strong culture of connection and global inclusion means that no matter your location, you’re part of a vibrant team with diverse experiences making a global impact each day. As we continue to revolutionize how the world interacts, we’re acquiring new skills and experiences that make work feel truly rewarding. Your career at Twilio is in your hands. We use Artificial Intelligence (AI) to help make our hiring process efficient. That said, every hiring decision is made by real Twilions! . See yourself at Twilio Join the team as Twilio’s next Executive Business Partner. About the job This position is needed to scale the impact of the executives you support. You will provide proactive calendar support, juggling multiple deliverables with competing deadlines and take effective action without knowing the full picture. You will partner with executives to drive execution on team initiatives in support of business priorities. You will serve as a point person for both your executives direct reports and the administrative business partners in your organization. You will be a part of an incredibly talented team of Executive Business Partners and Administrators. Responsibilities In this role, you’ll: - Partner with your executives to understand their priorities in order to effectively address meeting requests and manage complex calendars, stack rank meeting requests and redirect as needed, - Work independently and execute decisions on behalf of your executive while exercising discretion in committing time and evaluating needs. - Manage complex travel on behalf of your executives (domestic and international), prepare expenses, organize and assist with special events, team activities and successful meetings through research, participant coordination, material preparation and logistics management. - Act as a point person for your executives’ direct reports, building strong relationships across their team(s) to progress your executives’ priorities and identify any challenges. - Plan agendas, draft presentations, take meeting minutes/actions, and coordinate oral and written communication for executives - Collaborate with your peer Executive Business Partners cross-functionally in alignment towards achieving company strategy, goals and objectives. - Develop a deep understanding of the overall business in order to support your leader and team and your own career development. Qualifications Twilio values diverse experiences from all kinds of industries, and we encourage everyone who meets the required qualifications to apply. If your career is just starting or hasn't followed a traditional path, don't let that stop you from considering Twilio. We are always looking for people who will bring something new to the table! [CANDIDATES MUST MEET ALL REQUIRED QUALIFICATIONS IN THE JOB DESCRIPTION. IF ANY OF THESE QUALIFICATIONS CHANGE DURING THE HIRING PROCESS, THE JD MUST BE REVISED TO REFLECT THE NEW REQUIREMENTS] *Required: - 5+ years’ experience supporting executives in a fast-paced environment with the ability to make good decisions in sometimes ambiguous environments with changing priorities. - Superior attention to detail and high level of integrity and discretion in handling confidential information; - Demonstrated abilities to build cross-functional relationships, partnering closely with leaders and peers, and keeping multiple teams and projects on track in parallel. - Experience planning domestic and international travel including air travel, hotel accommodations, visa requirements etc - Confident abilities to plan and facilitate virtual, in person, or hybrid leadership summits and team-building events. - Proficient in common administrative tools (i.e. G-Suite, Zoom, Slack etc.) - Excellent time-management skills, problem solving abilities, ability to anticipate needs and a master multi-tasker. Desired: - Previous support roles within the High Tech industry - Understanding of business operating cadences and team requirements to align and maintain rhythms - Prior experience with contract management and procurement processes - Ability to conduct research, create reports or presentations - Managing T&E expenses to budget - Strong written and verbal communication skills - Ability to think outside the box and know when to pivot as needed. Location This role will be remote, but is not eligible to be hired in CA, CT, NJ, NY, PA, WA. Travel We prioritize connection and opportunities to build relationships with our customers and each other. For this role, you may be required to travel occasionally to participate in project or team in-person meetings. What We Offer Working at Twilio offers many benefits, including competitive pay, generous time off, ample parental and wellness leave, healthcare, a retirement savings program, and much more. Offerings vary by location. Compensation *Please note this role is open to candidates outside of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington D.C., and Washington State. The information below is provided for candidates hired in those locations only. The estimated pay ranges for this role are as follows: - Based in Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Vermont or Washington D.C. : $96.640,00 - $120.800,00. - Based in New York, New Jersey, Washington State, or California (outside of the San Francisco Bay area): $102.240,00 - $127.800,00. - Based in the San Francisco Bay area, California: $13.600,00 - $142.000,00. - This role may be eligible to participate in Twilio’s equity plan and corporate bonus plan. All roles are generally eligible for the following benefits: health care insurance, 401(k) retirement account, paid sick time, paid personal time off, paid parental leave. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. Applications for this role are intended to be accepted until April 20th, but may change based on business needs. Twilio thinks big. Do you? We like to solve problems, take initiative, pitch in when needed, and are always up for trying new things. That's why we seek out colleagues who embody our values — something we call Twilio Magic. Additionally, we empower employees to build positive change in their communities by supporting their volunteering and donation efforts. So, if you're ready to unleash your full potential, do your best work, and be the best version of yourself, apply now! If this role isn't what you're looking for, please consider other open positions. Twilio is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additionally, Twilio participates in the E-Verify program in certain locations, as required by law.

• Enhance Producer's effectiveness through diverse administrative functions • Maintain complex calendar and arrange corporate travel • Coordinate meetings, prepare materials, and handle confidential matters • Provide high-level administrative support and manage communication

• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants • Partner with hiring managers to align on hiring needs, priorities, and timelines • Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach • Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates • Conduct recruiter screenings and present well-qualified candidates with clear summaries • Build and maintain strong, active pipelines across multiple role types • Own daily pipeline movement, ensuring no backlog and consistent candidate progression • Coordinate interviews, assessments, and candidate communication from start to finish • Ensure a seamless, professional candidate experience at every stage • Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes • Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making • Support early talent efforts, including law school outreach and intern pipelines • Perform additional administrative duties as assigned