Role Description As the Executive Assistant to the CEO at IncubatorLab.ai, you are more than a gatekeeper; you are an operational multiplier. You will manage the CEO's high-velocity schedule while serving as a critical communication link between leadership and the HR team. This role is built for a "system-thinker" who can handle the chaos of a high-growth startup with disciplined execution and total discretion. - CEO Enablement: Manage complex calendar scheduling, travel, and email triage to ensure the CEO remains focused on high-leverage growth activities. - HR & Leadership Bridge: Facilitate seamless communication between the CEO and the HR team, ensuring People initiatives align with the CEO's vision and brand scaling goals. - Project Tracking: Monitor key deliverables across the organization, following up on action items from leadership meetings to ensure nothing drops. - Async Documentation: Draft and refine internal "Sources of Truth," memos, and company-wide updates to maintain clarity across our global, remote team. - Meeting Orchestration: Prepare agendas, take high-fidelity notes during leadership syncs, and manage the logistics for quarterly planning. - Culture Stewardship: Partner with HR on internal initiatives that promote our performance-first culture and inclusive environment. Qualifications - 4+ years of experience as an Executive Assistant, preferably supporting a CEO or Founder in a high-growth startup environment. - Process-Driven: A natural ability to build systems out of chaos—you don't just find a time for a meeting; you build a workflow for how meetings are run. - HR Literacy: Basic understanding of HR operations, onboarding, or people-focused project management is a major plus. - Exceptional Communication: Mastery of English with a "low-friction" communication style—brief, clear, and effective for an async-first team. - Discretion & Integrity: Absolute comfort handling sensitive financial, strategic, and personnel information. - Tech Power User: Proficiency in Slack, Notion, G-Suite, and modern scheduling tools. Requirements - Async-First: We prioritize outcomes and met deadlines over fixed "desk time." - High Overlap: This role requires significant US-based EST overlap (5-6 hours) to maintain a tight feedback loop with the CEO and HR team. How to Apply We value disciplined execution and proactive problem-solving. To be considered, please submit your resume along with a brief description of a time you improved a communication bridge between an executive and a specific department (like HR). Note: We operate as an internal growth engine, not a traditional agency. We are looking for an EA who is as agile and iteration-focused as our creative teams.

We are looking for Virtual Professionals based in the Philippines. This is a fully remote position for the role of Executive Virtual Assistant – Multi-Company CEO Support. - Applications with an introduction video attached will be prioritized. Due to the fully remote nature of this role, it is important that candidates are comfortable communicating on video calls. Role Summary This role manages the CEO’s time, priorities, and communication across multiple organizations. You act as the CEO’s operational extension: - Coordinating projects - Scheduling meetings - Managing correspondence - Producing executive-ready reports You step in whenever tasks require action, decision-making, or problem-solving—resolving issues independently without back-and-forth. Filtering signal: This role is not for candidates who need constant direction or cannot make decisions without explicit instructions. Core Responsibilities CEO Time Management - Maintain and proactively manage calendars for multiple companies - Adjust schedules in real time to accommodate shifting priorities without waiting for instructions Project Coordination - Track CEO-led initiatives - Push deadlines when necessary - Flag bottlenecks and ensure projects progress smoothly Communication Gatekeeping - Serve as the primary point of contact for internal teams and external clients seeking the CEO - Draft, screen, and initiate correspondence with clear escalation when needed Meetings & Travel Logistics - Plan and confirm meetings, conferences, and travel - Prepare agendas, collate materials, and take actionable minutes Reporting & Presentations - Compile reports, presentations, and briefs tailored to the CEO’s needs - Identify gaps or inconsistencies before submission Process Improvement - Identify inefficiencies in office workflows - Suggest actionable solutions - Implement approved changes across multiple companies Analysis Support - Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives - Present actionable recommendations Ad Hoc Executive Support - Handle urgent or unexpected tasks without supervision - Escalate only when resolution is impossible Requirements (Non-Negotiable) - 1–2+ years supporting C-Suite executives with multi-company responsibilities - Must work independently, prioritize competing demands, and take ownership of outcomes - Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents - Proven multitasking and time management; able to handle interruptions without losing focus - Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time) - Proficient in Google Suite; quick learner of new tools and systems - Critical thinking: ability to anticipate problems, make decisions, and provide solutions Tools - Google Suite (Sheets, Docs, Calendar, Gmail) - Video/voice conferencing tools - Project management or note-taking platforms as used by CEO - Presentation tools (Slides, Docs) What We Actually Care About - You make decisions without needing daily approval - You resolve scheduling or operational conflicts proactively - You produce executive-ready documentation without repeated revisions - You anticipate the CEO’s needs and act before being asked - You maintain confidentiality while managing multiple companies’ priorities What This Role Is NOT - A routine administrative assistant; must handle multi-company priorities independently - A task that receives step-by-step instruction daily - A communications-only VA; must also manage projects, reports, and analysis - A reactive role; must proactively anticipate CEO needs Position Details - Hours: Full-time, Philippine time zone, US-aligned (night shift) - Work Style: Remote, async, results-driven - Contractor Structure: Independent contractor Application Instructions - Submit resume plus a 3–5 sentence example of a scheduling, project, or correspondence problem you resolved independently - Include a brief explanation of a decision you made proactively to prevent an issue for your executive

We are seeking a highly organized and proactive Executive Assistant and Operations Lead to support our Chief of Democracy Leagues, Morgan Lasher, and the entire Democracy League program. This is a critical role for a professional who will thrive in a fun, busy, mission-driven environment by taking care of the details, taking admin tasks off Morgan’s plate, and making sure that the day-to-day operations of a growing number of Democracy Leagues run smoothly. This role will work remotely, although in-person work at various Democracy League locations may be required from time to time, and candidates located in Ohio (where our initial Democracy League efforts are centered) are encouraged to apply! About Unify America We’re on a mission to replace political fighting with collaborative problem-solving. Yeah, we know it sounds audacious. It is. But we’re doing it—by creating civic experiences that reduce polarization, teaching essential civic skills, and inviting Americans to use their differences to better solve common problems together. Where we work: - Higher Education (Civic Gym): Over 30,000 college students have engaged in meaningful cross-partisan conversations. Think of it as training for democracy—reps, sweat, and all. - Cities (Democracy Leagues): We partner with communities to run Civic Assemblies, where residents—across the ideological spectrum—solve shared problems together. Our first pilot is thriving in Akron, OH. We’re consulting with the City of Dayton, and we’ll likely will add another Ohio location by the end of the year. About the Role You will be the organizational backbone for the logistics of our Democracy Leagues, and will support Morgan by managing her calendar and administrative work. The ideal candidate will have worked as an EA or Office/Ops/Admin Manager before, preferably in a start-up environment, and also have broad experience with process implementation, event planning, vendor negotiations and staff management. If you love being the person in the background, proactively spotting problems and resolving them before others are even aware, this role could be a great fit for you! Key Responsibilities EA - Calendar, Travel, and Admin: - Scheduling: Expertly manage a complex and shifting calendar, prioritizing meetings, resolving conflicts, and sending detailed calendar invites. - Correspondence: Monitor Morgan’s inbox and social media profiles, flagging items in priority order for her and coordinating responses. Act as a reliable daily reminder for pending items. - Meeting Preparation & Follow-up: Ensure all meeting logistics are confirmed the day prior (location, time, address, etc.), all meeting agendas and prereads have been received by participants, all required tech/equipment is in place, and all presentation decks are in the right hands with the right instructions. You may attend meetings simply to capture all the action items coming out of the meeting, and add them to Morgan’s to-do list, or pass them off to other team members as appropriate. - Logistics & Travel Planning: Coordinate all aspects of travel, tracking flight details, confirmation codes, and travel time buffers in the calendar. - Purchasing and expenses: Act as the main touchpoint for Dem Leagues purchasing, track down receipts for all charges to the Democracy Leagues credit card that weren’t made by you, and manage Morgan’s expense reports. Ops Lead - People, Pre-Event & Process: - People: Each Democracy League will have a number of Volunteer, PT and Temporary roles needing to be filled at various stages of Dem League development. You will need to coordinate the team and liaise with HR to get the right people identified, hired, and informed of their duties. You will also be a hub for questions for all of the folks we work with in all of these roles. You won’t always have to be the one with the answer, but you will have to know who to send people to if it’s not you. - Pre-Event Planning: We meet with communities in lots of different venues, for lots of different reasons, with lots of different levels of preparation needed. We have local event planners, but we need you to ask questions, review contracts and insurance requirements, and make sure everyone who needs to be involved with addressing those details knows about them well in advance with time to address them in the most cost-effective way. There will be someone else on the ground the day of the event to make sure it runs smoothly, but we’ll rely on you to help flag and deal with all of the potential issues in advance. - Process: We use ToDoist as a simple, reliable, open project management system to manage tasks and deadlines, create templates or repeatable workflows for recurring events (launch events, assembly lotteries, assembly kickoffs, etc.) and coordinate dependencies between teams. You’ll help Morgan and the team manage ToDoist tasks and flag risks early and make sure owners know when something is blocking progress. And finally, you’ll want to document lessons learned after each event to improve the next one. - Other Stuff: So many and varied tasks that we can’t begin to list them all, but if you’ve been in this type of a role before, you know you’ll also handle lots of random additional tasks as they arise - fielding requests from different sources seeking different things where you’ll have to quickly sort into things you can handle yourself, things you need Morgan’s input on, and things you need to direct to someone else on the team - and then follow up on to make sure they got addressed whether they landed on your plate or someone else's. Cast of Characters This role will directly support Morgan, but will also work closely with lots of other departments and people to keep all the plates spinning. Some of the characters you’ll be working with include (and yes we do intend that pun): - Talitha Klehm, our Director of Finance - Mary Beth Wynn, our Head of HR and Recruiting - Carol Sahley, who is helping us create a “Playbook” of advice and resources for establishing new Democracy Leagues so that each new city benefits from all of the lessons learned by prior Democracy Leagues - Our Deliberations Team, who work closely with the community to plan assemblies on topics selected by the community - Local Community Members, who recruit, advocate, support and drive forward Democracy League creation and development for their community Ideal Profile We are looking for someone who loves meeting new people, thrives under pressure, enjoys squaring away details, and wants to be in a support role. You should also have: - Significant work experience: 5+ year experience as an Executive Assistant to a C-level executive, or in a self-sufficient Operations or Administrative role, ideally in a high-intensity/start-up environment. - Organizational Prowess: Exceptionally organized with strong attention to detail. You must love scheduling, process and logistics. - A Pro-Active Mindset: When you hear about a cool new initiative or event, do you start making a mental checklist of issues you know might arise even when no one else is thinking of those things yet? If so, we want you. Anticipating issues, removing blockers and making back-up plans will be an important part of this role. - Process Improvement Experience: Beyond basic administration, we’re looking for a process minded person who will make improvements, streamline operations, and take initiative to enhance overall efficiency. - Tech Savvy: Proficient in Google Calendar, Jira and/or other Project Management software, Excel, HubSpot (or similar CRM), and comfortable learning and using new tools (like ChatGPT for drafting/editing communications). Bonus points if you bring amazing new tools we’re not familiar with that will help streamline things. - Discretion & Professionalism: Capable of handling confidential information with discretion and maturity. - Excellent Communication Skills: You must listen deeply and communicate clearly - with people from all walks of life, many different skill sets, and all kinds of crazy needs - with the ability to mirror Morgan’s friendly, professional tone. A Cool, Calm, and Collected Work Style: We’re looking for someone who earns trust by delivering what they say they will, every time; takes pride in clean handoffs; and is calm, methodical, and unflappable under pressure. Compensation & Benefits - Annual salary of $75,000 to $100,000, depending on relevant experience. - Medical, dental, and vision insurance. - 401k match up to 5%. - Internet and phone reimbursement. - A healthy, appreciative, feedback-driven workplace. - Flexible, self-managed PTO.* *Everyone at Unify America has flexible, self-managed PTO. What does that mean in the context of an EA/Ops Lead role where you will be a linchpin for many events and efforts? This role will require a lot of flexibility on your part, including some weekend and evening work as schedules may demand, as well as the ability to travel. However, we respect the need to schedule important things like vacations, doctor's appointments, family events, dates, kids’ concerts, as well as taking time off just because you need a break to recharge. The key is communication and planning. We work hard, but we’re running an ultramarathon here, so we all need life-balance and to stay healthy! Ready to Apply? If you are a highly organized EA/Ops Person looking for an opportunity to make a significant impact on the mission of Unify America, we’re excited to hear from you! Your application materials should include a cover letter that shares three reasons why you’re right for this job (and why it’s right for you) and your resume in one, combined PDF (there will only be one field for Resume in the application, and we are looking for a combined Cover Letter/Resume in that field). Feel free to include references from folks you’ve previously supported in this type of role. Let’s build something extraordinary together.

Roles and Responsibilities Provide admin support to Corporate Housing Team. Establish files, ensure proper paperwork is submitted to supplier after review. Prepare reservation confirmation. Assist with billing and general issues. This position will be the training ground for promotion into the Corporate Housing Specialist role. Provide coverage for Corporate Housing Specialist in their absence. This role is also responsible to support maintenance requests and communications with the customer as needed. On occasion, the Specialist will also be requested to work on special projects, as needed. Essential Functions and Responsibilities % of time (must total to 100%) Description of Duty 35% Prepare payment requests and cc authorizations if required. Assist with direct bill set up 35% Prepare reservation confirmation emails to Specialist or Customer directly, as needed. 10% Enter all new initiations to database, open file and provide all documentation to Corporate Housing Specialist 10% Assist with credit card receipt collection and submit information to billing and accounts payable departments 10% Back up Corporate Housing Specialist during their absence Qualifications and preferred skills (Qualifications, Skills, Education or Certification Requirements, etc.) Education/Certification Requirements - High school degree required Qualifications and Experience Requirements - 2-4 years’ experience in the travel industry or rental housing industry - Ability to multi-task and strong attention to detail - Strong computer skills - Good communication skills - Ability to work in a team environment At Sirva, we are committed to fair and transparent compensation practices. In accordance with applicable state and federal laws, we provide the following salary information for this position: - Position Title: Corporate Housing Coordinator - $35,000-$45,000 - Benefits: Comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Employer HSA Match, Life & Disability Insurance, Paid Time Off, Volunteer Time Off, ID Theft Protection Plan and more. Benefits are based on employment status and may not be available for temporary or part-time employees Salary ranges may vary based on location, market conditions, and other factors such as experience and qualifications. The final compensation will be determined during the hiring process based on these considerations. For positions available outside the United States, salaries will take into account local currency and market conditions, which may differ from the USD salary range. If you have any questions about salary or benefits, we encourage you to ask during the hiring process. - Artificial Intelligence Usage: Artificial intelligence tools may be used to assist with administrative tasks such as notetaking and advanced candidate searches during the recruitment process. All screening, assessment, and hiring decisions are made by human recruiters and hiring managers. - Vacancy Status: This posting reflects and existing vacancy within our organization. Sirva Worldwide, Inc. provides HR and mobility professionals with the resources, guidance, and support they need to achieve the best possible relocation for talent, and for the companies that move them. As a leading global relocation management and moving services company, we bring together personalized program solutions, expansive global reach, innovative technology, and an unmatched supply chain to transform businesses of any size and empower talent moving to their next opportunity. From corporate relocation and household goods to home sale and commercial moving and storage, our portfolio of brands (including Sirva, Allied, northAmerican, Global Van Lines, Alliance, and Sirva Mortgage) provide everything needed to move talent and deliver experience. Sirva is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. Sirva also prohibits harassment of applicants and employees based on any of these protected categories. It is also Sirva's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. The Federal EEO Law Poster may be found at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability of any part of the employment process, please send an email to Human Resources at HRSirva@Sirva.com and let us know the nature of your request and your contact information.