• Provide administrative and operational support across global OCMA–related functions, including Medical Affairs, Clinical Operations, and Professional Education, supporting teams in Australia, EMEA, and the United States. • Manage complex calendars, schedule meetings across multiple time zones, coordinate logistics (rooms, links, agendas), and track attendance and follow-up actions. • Create, edit, and format documents, spreadsheets, presentations, and dashboards to support reporting, operational visibility, and leadership communication. • Maintain accurate digital records, filing systems, and program platforms, ensuring version control, standardized naming conventions, controlled access, and data integrity. • Process incoming requests, triage emails, route tasks to appropriate stakeholders, and provide status updates as needed. • Perform data entry, data validation, and light analysis; prepare reports, summaries, dashboards, and other materials using spreadsheets, CRM systems, and internal platforms. • Prepare meeting materials and correspondence, document minutes, decisions, and action items, and track deliverables and timelines to ensure follow-through and timely completion. • Coordinate global committee, council, and working group meetings, including logistics, agenda support, material preparation, and documentation of outcomes and action items. • Support HCP- and KOL-related activities, including communications, scheduling across time zones, documentation management, evaluations, and intake and routing of incoming requests in accordance with established processes. • Support onboarding and offboarding activities, including account setup, system access, training coordination, and checklist management. • Organize domestic and international travel, handle travel documentation, and prepare and reconcile expense submissions in accordance with company policies. • Assist with compliance-related administrative activities, including documentation tracking, contract coordination, and email/communication logs. • Support monitoring of adherence to FDA regulations, regional requirements, company policies, OCMA standards, and internal SOPs; escalate issues as appropriate. • Improve processes by developing and maintaining templates, SOPs, checklists, trackers, and other operational tools to enhance efficiency and standardization across regions. • Comply with all company quality, workplace health, safety, and data privacy requirements. • Perform other administrative and operational duties as assigned in support of global medical and clinical objectives.

• Full calendar ownership for the Managing Attorney – schedule calls, client meetings, internal check-ins, and FJA-related travel; maintain clean, complete calendar entries with key notes/logistics • Confirm and finalize legal calendar events already placed by paralegals (e.g., depositions, hearings, mediations) by coordinating via phone/email with courts, opposing counsel, experts, and internal stakeholders to ensure everything is truly confirmed and accurately documented • Schedule depositions and hearings in coordination with the court and opposing counsel; track confirmations, changes, and required next steps until closed • Schedule and coordinate expert calls – align availability, send logistics, and follow up to secure confirmations • Proactive reminders for upcoming events, hearings, deadlines, and task follow-through – keep the Managing Attorney (and relevant team members) ahead of deadlines so nothing falls through the cracks • Prepare the Managing Attorney for meetings and legal events by confirming details, gathering needed information, prompting him ahead of time, and flagging risks/conflicts early • Manage communication primarily via Teams chat, text, and phone (email used when required for external confirmations); communicate in a direct, low-word-count, bullet-point style • Reschedule quickly and professionally when conflicts arise – propose options, secure reconfirmations, and update all parties promptly • Draft routine scheduling/confirmation letters once trained and route for approval before sending (as applicable) • Follow up with clients, attorneys, opposing counsel, court staff, experts, and team members to keep scheduling threads moving and the Managing Attorney’s workflow smooth • Anticipate needs, identify gaps, and implement solutions before issues escalate – especially around scheduling bottlenecks and deadline risk • Keep the Managing Attorney aware of priorities and ensure he does not miss calls, deadlines, or scheduled commitments through a consistent check-in/reminder cadence • Support firm-wide organization by reducing administrative load on paralegals and the office manager – taking ownership of scheduling, confirmations, reminders, and coordination workflows • Handle other administrative tasks assigned by the Managing Attorney including light research, travel coordination, and project support, while staying focused on the scheduling/deadlines mission

Middle Tennessee Solutions, a renowned construction services company based in Murfreesboro, Tennessee, is seeking an organized and motivated Administrative Assistant to join our dynamic team. Established in 2013, we have built a solid reputation for delivering exceptional craftsmanship in roofing installation, exterior renovations, and custom construction projects for both residential and light commercial clients in the Middle Tennessee area. Our mission revolves around turning our clients' visions into reality while fostering lasting relationships in the communities we serve. We pride ourselves on our hands-on, field-driven approach, where clear communication and accountability are at the forefront of our operations. As an Administrative Assistant, you will play a crucial role in supporting our project teams, ensuring smooth operations, and maintaining seamless communication among staff and clients. Your efficiency and attention to detail will contribute significantly to the success of our projects and the overall satisfaction of our customers. If you thrive in a fast-paced environment and are passionate about helping others while being part of a family-owned business dedicated to quality and integrity, we invite you to consider this opportunity. Responsibilities - Assist in managing schedules, appointments, and travel arrangements for project managers and field staff. - Provide administrative support by preparing documents, reports, and presentations as required. - Maintain accurate records and files related to projects, contracts, and vendor communications. - Act as the first point of contact for client inquiries, providing responsive and clear communication. - Coordinate with subcontractors and vendors to ensure timely delivery of materials and services. - Assist in the preparation and processing of invoices and expense reports. - Support the office operations by maintaining supplies, equipment, and overall office organization.

Role Description Enjeu : appui au pilotage et à la gestion du service, rattachée aux chefs de service - Coordonner la répartition des commandes au sein du service - Garantir la cohérence et la qualité des productions du service - Suivre la qualité des productions, notamment au travers des indicateurs et des tableaux de bord - Coordonner et assurer la synthèse des productions transversales de la DDT confiées au SUH - Gérer et suivre les crédits du BOP 135 - Assurer un accompagnement RH de proximité (suivi des postes, accompagnement à la mobilité, accueil des nouveaux arrivants, interface avec le SGCD) - Assurer la suppléance du secrétariat de direction - Participer et contribuer à l'animation du réseau des assistantes de service Liaison hiérarchique : poste rattaché aux chefs de service Management : Exercé dans le poste : aucun Positionnement dans la structure : assistance au pilotage du service de manière générale, en relation étroite avec la direction, les chefs de bureaux et les agents du service en interne, et les partenaires extérieurs - Relations internes : tous agents du SUH et agents du secrétariat général - Relations externes : services de l'État (préfecture, DREAL,...), collectivités locales, bureaux d'études, etc Responsabilités tenant au poste ou au positionnement du titulaire : Poste de confiance nécessitant une grande discrétion et une réactivité soutenue. Qualifications - Maîtrise de l'outil informatique (libre office) - Connaissance du service, de ses enjeux, des responsabilités et des missions de chacun - Connaissance de l'environnement du service et des principaux interlocuteurs - Connaissance des règles de l'expression orale et écrite de qualité - Connaissance des règles d'orthographe et grammaire - Connaissance des règles de classement et d'archivage Requirements - Qualités d'organisation et de rigueur - Aptitude au travail en équipe et en réseau - Avoir l'esprit d'initiative et de synthèse - Avoir une bonne expression écrite et orale - Capacité d'écoute et capacité de porter des messages clairs - Avoir le sens des relations humaines - Être autonome dans l'organisation du travail Modes d'acquisition - Formation - Expérience