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Smart Tech Contracting, LLC logo
Smart Tech Contracting, LLC

From Design to Deployment: Comprehensive Automation Solutions for Mission Critical Facilities

Human Resource Generalist – Onboarding, Compliance

Human ResourcesHuman ResourcesFull TimeRemoteSeniorTeam 11-50Since 2025H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

64 days ago

Salary

$99.8K - $120.2K / year

Seniority

Senior

Bachelor Degree5 yrs expEnglish

Job Description

Human Resource Generalist – Onboarding, Compliance

Smart Tech Contracting, LLC

• Manage and execute the end-to-end onboarding process for all new hires from offer acceptance through first 90 days • Develop, schedule, and facilitate engaging orientation sessions introducing company culture, policies, procedures, and benefits • Serve as the primary point of contact for new employees, providing guidance and support throughout onboarding • Coordinate onboarding timelines and ensure completion of all pre-employment and new hire requirements • Partner with hiring managers to ensure role readiness, onboarding plans, and smooth team integration • Track onboarding progress and follow up with new hires and managers to ensure successful assimilation • Continuously evaluate and improve onboarding processes to enhance efficiency and employee experience • Ensure all onboarding activities are completed accurately, timely, and in alignment with company standards • Oversee completion, verification, and storage of I-9 documentation in compliance with federal regulations • Administer E-Verify processes accurately and within required timelines • Initiate, monitor, and review background checks, ensuring timely completion and issue resolution • Ensure compliance with federal, state, and local employment laws and internal policies • Maintain organized, secure, and audit-ready employee records and documentation • Support internal and external audits related to onboarding and employment compliance • Stay current on regulatory changes and update processes as needed • Review and distribute offer letters, employment agreements, and new hire documentation • Maintain accurate and up-to-date employee records within HRIS systems • Perform data entry, audits, and regular system updates to ensure data integrity • Assist in developing and maintaining HR templates, forms, and standard operating procedures • Support reporting and documentation needs related to onboarding and HR operations • Utilize and manage HR systems such as Rippling and Smartsheet to track onboarding workflows and tasks • Collaborate with IT to ensure timely provisioning of equipment, system access, and credentials for new hires • Troubleshoot onboarding system issues and provide support to employees and managers • Identify opportunities to automate workflows and improve efficiency through HR technology • Support HRIS enhancements, integrations, and system updates • Coordinate welcome kits, onboarding materials, and first-day logistics to create a positive first impression • Facilitate office tours (virtual or in-person) and onboarding check-ins • Gather feedback from new hires to continuously improve the onboarding experience • Partner with leadership and HR to enhance employee engagement during the onboarding period

Job Requirements

  • Bachelor’s degree in Human Resources, Business, or a related field OR A recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP OR Equivalent professional recruiting experience
  • Minimum of 5 years of recruiting experience
  • Knowledge of onboarding processes, employee lifecycle, and best practices
  • Knowledge of federal, state, and local employment laws, including I-9 and E-Verify requirements
  • Knowledge of background check procedures and compliance standards
  • Knowledge of Human Resource Information Systems (HRIS) and data management practices
  • Knowledge of HR documentation, recordkeeping, and audit requirements
  • Knowledge of employee experience principles and onboarding engagement strategies
  • Strong organizational and time management skills with the ability to manage multiple onboarding workflows simultaneously
  • Attention to detail and accuracy in handling compliance documentation and employee records
  • Effective verbal and written communication skills for interacting with new hires and cross-functional teams
  • Proficiency in HR systems such as Rippling, Smartsheet, or similar platforms
  • Problem-solving and critical thinking skills to address onboarding and compliance issues
  • Data entry and reporting skills with a focus on maintaining data integrity
  • Ability to manage end-to-end onboarding processes independently and efficiently
  • Ability to maintain strict confidentiality and handle sensitive employee information
  • Ability to interpret and apply employment laws and compliance requirements
  • Ability to work in a fast-paced, deadline-driven environment with competing priorities
  • Ability to collaborate effectively with HR, IT, hiring managers, and leadership
  • Ability to identify process improvement opportunities and implement solutions
  • Ability to adapt to new technologies, systems, and evolving HR practices
  • Ability to provide a high level of customer service and support to new employees

Benefits

  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment

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