Executive Assistant (Remote) Executive Assistant (Remote) Job ID 267320 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Executive Management Location(s) New York - New York - United States of America, New York City - New York - United States of America Elevate Your Career with CBRE - Join a Fortune 500 Leader! Join the world’s largest commercial real estate services firm and become a strategic partner to our senior leaders. At CBRE, an Executive Assistant is more than a coordinator; you are the "right hand" to our most influential executives, ensuring our business operates with precision and excellence. This is an invitation to bring your expertise to a fast-paced environment where your initiative directly impacts global-scale results. Apply today and be part of something extraordinary! ABOUT THE ROLE As a CBRE Executive Associate, you will provide a wide range of business operations, administrative and general support duties for executive management. This job is part of the Administrative Services job function and is responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management. WHAT YOU'LL DO - Draft confidential correspondence, edit documents, take, and transcribe minutes of meetings, and perform other administrative and secretarial duties. - Create, maintain, and update various databases. - Gather, evaluate, and present data for management information reporting purposes. - Serve as a liaison between executives, internal management, employees, clients, and visitors as required. - Examine incoming letters and emails and distribute them, as necessary. - Handle requests and identify the appropriate course of action to complete tasks in a timely and efficient manner. - Plan, coordinate, and support meetings and conferences. Arrange domestic and international travel as needed. - Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques. - Impact own team and other teams whose work activities are closely related. - Suggest improvements to existing processes and solutions to improve the efficiency of the team. WHAT YOU'LL NEED Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. - High School Diploma or GED with a minimum of three (3) - four (4) years of Executive Assistant or job-related experience. - Administrative and coordination experience: including scheduling, managing multiple calendars, and providing general support to senior leaders. - Support to enable leaders to focus on enterprise priorities and strategies by offloading administrative, coordination and follow-up activities. - Experience to operate independently and proactively as the primary point of contact or liaison between executives, teams, clients, and partners, etc. - Willing to work before/after hours (due to executive travel and/or time zone differences) and respond to all correspondence as needed. OTHER SKILLS and/or ABILITIES - A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required. - Ability to evaluate and communicates unusual and/or complex content in a concise and logical way. - In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. - Advanced organizational skills with an advanced inquisitive mindset. - Math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. BENEFITS - Benefits start 1st of the month: Medical, dental vision, PTO, 401k, etc. - Internal advancement available after 6 month mark - Work/life balance - Competitive Pay Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The salary range is $43 - $48 per hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities.

American Firearms LLC, Inc. is a reputable and dedicated company committed to serving firearm enthusiasts, collectors, and responsible gun owners across the United States. Founded on principles of quality, safety, and customer satisfaction, we offer a comprehensive range of firearms, accessories, and ammunition sourced from the most trusted brands in the industry. Our team is driven by deep knowledge, hands-on experience, and a passion for firearms, enabling us to expertly assist every customer—whether they are first-time buyers, seasoned collectors, or professionals seeking specialized equipment. At American Firearms LLC, Inc., we prioritize safety, compliance, and education, ensuring that every transaction adheres to all federal, state, and local regulations. We strive to create an environment where customers feel informed, supported, and confident in their purchases, delivering quality products, expert advice, and unparalleled service. We are currently seeking a Virtual Assistant to join our team to help support our operations remotely. The ideal candidate will be motivated, highly organized, and possess excellent communication skills, helping us maintain our commitment to precision, safety, and trust in every interaction. Responsibilities - Manage and respond to customer inquiries via email, chat, and phone promptly and professionally. - Assist in processing orders and coordinating with shipping and inventory departments. - Maintain accurate records of customer interactions, transactions, and feedback in the CRM system. - Support compliance efforts by helping ensure all customer information and transactions follow federal, state, and local firearm regulations. - Coordinate internal communications and scheduling to support remote and on-site staff. - Prepare and distribute customer newsletters, promotional materials, and education content. - Assist with data entry, reporting, and other administrative tasks as needed to support daily operations.

About Valatam We’re Valatam,  a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we’re thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people. About the Role Provide high-level support to U.S. executives as a remote bilingual assistant from Latin America. Manage calendars, emails, and executive projects in a fast-paced environment. Key Responsibilities - Manage executive calendars and emails. - Schedule and coordinate meetings across time zones. - Prepare presentations, reports, and documents. - Record meeting minutes and follow up on tasks. - Maintain confidentiality and professional communication. - Ability to think critically and work independently with minimal supervision. - Other similar or related tasks.

About Valatam We’re Valatam,  a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we’re thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people. About the Role Provide high-level support to U.S. executives as a remote bilingual assistant from Latin America. Manage calendars, emails, and executive projects in a fast-paced environment. Key Responsibilities - Manage executive calendars and emails. - Schedule and coordinate meetings across time zones. - Prepare presentations, reports, and documents. - Record meeting minutes and follow up on tasks. - Maintain confidentiality and professional communication. - Ability to think critically and work independently with minimal supervision. - Other similar or related tasks.