Title: Executive Liaison Location: Boston United States remote type: Hybrid Office time type: Full time job requisition id: R20322 Job Description: Executive Liaison, Corporate Technology Boston, MA - Full-Time/Hybrid Corporate Technology is seeking a highly self-motivated and experienced Executive Liaison. The successful candidate will deliver exceptional administrative and program/project related support to the Head of Corporate Technology. This role requires someone who thrives in a fast-paced environment, is adept at managing complex administrative tasks, enjoys collaborative teamwork, and consistently handles highly confidential and time sensitive information with discretion and prioritization. The Impact This is a multi-faceted role in which the Executive Liaison will take initiative and operate in an autonomous way, using a proactive approach to anticipate and fulfill the administrative needs of the Head of Corporate Technology and coordinate across the team of other assistants to deliver a consistent approach to operations. This role will be involved in coordinating, planning, reporting and communicating as well as managing and maintaining calendar activity, coordinating domestic and international travel, and responding to information requests. This will include coordinating meetings and conferences with both internal and external sources, compiling information from various sources for routine inquiries and reports, analyzing data and preparing regularly scheduled reports. The Executive Liaison will provide backup support to other administrative professionals as needed. Key responsibilities include but not limited to: - Executive calendar and meeting management: Own complex calendar strategy; proactively prioritizing and safeguarding dedicated focus time. Coordinate scheduling across multiple time zones and proactively resolve conflicts efficiently. Prepare/ensure meeting agendas, pre-read materials, and desired outcomes are clearly established. Maintain a comprehensive understanding of the executive's priorities to effectively make informed decisions and set appropriate priorities on their behalf. - Executive communications: Draft, edit, and proofread executive communications (e.g., email, memos, presentations, talking points, excel exhibits) with strong attention to voice, tone, and accuracy. Proactively identify and execute on communication needs across the department. - Stakeholder liaison: Act as a primary point of contact for internal/external partners. Build effective relationships with Technology leadership, business partners, vendors, and executive assistants across the enterprise. - Meeting readiness and follow-through: Coordinate recurring operating rhythms (staff meetings, leadership reviews, governance forums). Capture action items as needed. Track follow-ups and ensure closure. - Business operations support: Assist with planning cycles and deliverables (e.g., priorities, KPIs/metrics, quarterly strategy reviews). Maintain team distribution lists and organizational materials. Support onboarding/offboarding logistics. Provide program/project-related support. - Travel and expense coordination: Arrange domestic and international travel. Manage itineraries and changes. Prepare and submit expense reports. Ensure compliance with company policies. Coordinate budget items including invoice/vendor management for Corporate Technology teams. - Events and offsites: Plan and execute executive meetings, conferences, leadership offsites, and team events (virtual and in-person), including venue/logistics coordination, vendor management, and attendee communications. Interface with the executive support team and/or the Event Planning Team, to coordinate schedules, reserve appropriate conference rooms, catering orders, prepare room and required materials for meetings. - Document and information management: Maintain organized digital filing and version control for executive materials. Handle sensitive information with discretion. Apply records and retention guidelines. - Process improvement: Identify opportunities to streamline administrative processes and meeting cadences. Leverage technology tools (e.g., Microsoft 365) to improve efficiency and transparency. - Professional representation: Represent the executive office with polish and professionalism. Anticipate needs, exercise sound judgment, and diplomacy in high-visibility interactions. The Minimum Qualifications: - High school diploma or equivalent - 7+ years of progressively responsible administrative experience, including direct support to senior executives - 4+ years' experience working with Microsoft Office suite (Word, Excel, PowerPoint, etc.), Google Workspace, Zoom, and Slack The Ideal Qualifications: - At least 2+ years' experience working in the Financial Services Industry. - Demonstrated ability to manage highly complex calendars and multi-stakeholder scheduling with shifting priorities. - Advanced proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel, OneNote/SharePoint). - Exceptional written and verbal communication skills, including the ability to draft executive-ready content. - Strong organizational skills and attention to detail; ability to manage multiple workstreams with minimal oversight. - High degree of discretion, professionalism, and sound judgment when handling confidential information. - Ability to work effectively across organizational levels and influence without authority. - Experience working with in a collaborative environment with both internal and external partners to achieve results. - Proficient working knowledge of both Ariba and Concur system applications - Ability to leverage additional technology - Workday, ServiceNow, xMatters, and Archer. - Ability to complete a high volume of work and with limited direction and oversight. - Ability to navigate complex situations and organizations. Identify and execute on resolutions. - Ability to dynamically prioritize and troubleshoot conflicts. Anticipates challenges and proactively addresses them. - High level of attention to detail and time management, with a strong understanding of the importance of being responsive and proactive in a deadline-driven environment What to Expect as Part of MassMutual and the Team - Regular meetings with the team - Focused one-on-one meetings with your manager - Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQ, Veteran and disability-focused Business Resource Groups - Access to learning content on Degreed and other informational platforms - Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits #LI-RK1 Salary Range: $93,500-$117,800 At MassMutual, we focus on ensuring fair equitable pay, by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component. Why Join Us. We've been around since 1851. During our history, we've learned a few things about making sure our customers are our top priority. In order to meet and exceed their expectations, we must have the best people providing the best thinking, products and services. To accomplish this, we celebrate an inclusive, vibrant and diverse culture that encourages growth, openness and opportunities for everyone. A career with MassMutual means you will be part of a strong, stable and ethical business with industry leading pay and benefits. And your voice will always be heard. We help people secure their future and protect the ones they love. As a company owned by our policyowners, we are defined by mutuality and our vision to put customers first. It's more than our company structure - it's our way of life. We are a company of people protecting people. Our company exists because people are willing to share risk and resources, and rely on each other when it counts. At MassMutual, we Live Mutual. MassMutual is an equal employment opportunity employer. We welcome all persons to apply. If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need. At MassMutual, we focus on ensuring fair, equitable pay by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component. For more information about our extensive benefits offerings please check out our Total Rewards at a Glance.

Job Description: Title: Lead Disability Assistant Job Number: 2026-49575 Category: Administrative Support Location: Westborough, MA Shift: Day Exempt/Non-Exempt: Non Exempt Business Unit: ForHealth Consulting Department: ForHealth Consulting - Disability Services - W401800 Job Type: Full-Time Union Code: Union Position-W28-SHARE Num. Openings: 6 Work Location: 100% Remote Salary Minimum: USD $43,222.40/Yr. Salary Maximum: USD $58,292.00/Yr. POSITION SUMMARY: Under the general supervision of the Operations Manager, the Lead Disability Assistant is responsible for the coordination of administrative processing of disability determinations for all in and out of state contracts. This position is responsible for making strategic decisions on case assignment and for keeping cases on timeline. The Lead Disability Assistant is responsible for work flow management and training of Disability Assistants as well as performing those front line functions when necessary to maintain unit production standards. This position is the primary hub for all incoming/outgoing correspondence, disability supplements, and is the primary interface with clients, agencies, and DES staff regarding incoming and outgoing medical information, mail, transportation and records. Decisions made in this area directly impact the timeline for the disability review process, the workload of review staff, and the determination of benefits for all in and out of state agency applicants. The Lead Disability Assistant is a primary customer service interface for DES' SPMP with clients and external agencies. ESSENTIAL FUNCTIONS: - Manage unit work flow, assuring the proper numbers of Disability Assistants are assigned to each task on a daily basis. - Train new and existing Disability Assistants in work functions and job duties. - Monitor customer service phone queues for adequate coverage and provide call escalation response for front line staff. - Monitor unit key performance indicators. - Act as unit Disability Liaison for agency partner inquiries and issues. - Track priority case requests and ensure prompt completion of work on such cases. - Initial review of all disability supplements for accuracy, completeness, and alerting SPMP of priority cases and of important clinical information contained in cases. - Make complex decisions regarding privacy matters associated with the clients case, including determination of who DES may exchange information with regarding the clients case, what information may be mailed, and what is required, by HIPAA, to allow conversations to take place. These decisions are conveyed to SPMP through detailed case notes and individual consultation. - Determine if requests for information are legally complete, communicate with agencies about cases that do not meet HIPAA requirements for protected healthcare information and consult with SPMP about decisions regarding whether to return to cases to the agencies or clients for further development. - Telephone contact with clinical treating sources to assure timely receipt of clinical information at the request and direction of SPMP. - Review information in external databases such as the Massachusetts Medicaid Information System and MassHealth MA21databases in order to identify cases that SPMP could complete quickly. - Coordinate transportation of clients to consultative examinations and provide feedback to SPMP on unusual circumstances that would impact the review process. - Make decisions for rescheduling of clients clinical evaluations, based upon agency guidelines and provides input and feedback to SPMP. Explain complex state and federal regulations to clients, agencies and medical providers, answer disability process questions as they arise. - Perform other duties as required. REQUIRED QUALIFICATIONS: - 2-Year College Degree in business or a related field - 5-7 years of relevant office experience - Demonstrated knowledge of medical terminology or willingness to take a course in Medical Terminology - Knowledge of HIPAA laws and regulations especially as it refers to the confidentiality of PHI - Knowledge of Microsoft Office products, Word, Excel, PowerPoint, and Outlook - Demonstrated ability to monitor and generate reports - Requires organizational and excellent interpersonal skills, oral and written communication skills necessary to interact with all levels of personnel. PREFERRED QUALIFICATIONS: - Experience in a medical setting - Knowledge of DEScovery database - Experience working as a member of an inbound/outbound call center - Experience training staff on complex tasks - Ability to create power point demonstrations for the purpose of training staff - Thorough understanding of DESs processes and procedures pertaining to all in and out of state contracts - Ability to create processes and procedures for new programs as need arises. Posting Disclaimer: This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution. In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams. Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role. In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan. UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Title: Administrative Assistant - Technology Engineering & Infrastructure Location: New York United States Job Description: About Invesco As one of the world's leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco. What's in it for you? Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including: - Flexible paid time off - Hybrid work schedule - 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution - Health & wellbeing benefits - Parental Leave benefits - Employee stock purchase plan Job Description Your Team At Invesco Technology, we are strategic problem solvers. Our mission is to create world-class technology solutions to enable global operations, lead in the innovative use of data and emerging technologies to redefine the investment experience and help our clients "get more out of life." This mission is fueled by our high-performing teams, which thrive on collaboration, operate on shared trust, and demonstrate diversity of thought to deliver valuable results every day to Invesco, clients, and partners. We wholeheartedly believe that our success is driven by our people. That is why we invest heavily in our top talent, providing opportunities for continuous learning and professional development. Our employees are encouraged and supported in taking advantage of development opportunities tied to their goals and are recognized for employing new skills to make an impact beyond the scope of their daily roles. Your Role The Sr. Administrative Assistant will provide various technical and administrative support functions to the Technology Engineering & Infrastructure Executive Leadership Team and the broader Technology department. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve our clients. You Will Be Responsible For: - Heavy calendar management and consistent collaboration with other Assistants across the firm - Lead meeting coordination and logistics planning in partnership with other colleagues on time sensitive meetings and tasks - Maintain structure and schedule of prep/debrief meetings for key senior leadership meetings and committees. - Comprehensive travel management. Maintain travel log, schedule and analysis. - Manage expense report and invoice review and approval - Coordinate internal and external client meetings including meals and in-office logistics coordination - Support communications and broader engagement activities within the Technology Engineering & Infrastructure Team The Experience You Bring: - 5+ years administrative/professional office experience - Bachelor's Degree preferred - Sophisticated digital literacy in Microsoft Office 2010 (Word, Excel, PowerPoint) must be proficient in document management & creation with demonstrated ability to combine documents from all MS Office products & Adobe Acrobat - Ability to multi-task with accuracy, prioritize work, and meet tight deadlines - High level of communication skill (oral and written) and organizational skills - Ability to learn new software packages as needed with the expectation to be proficient in a short amount of time #MTIVZ The salary range for this position in New York City is $85,000 - $115,000/year. The total compensation offered for this position includes salary and incentive pay and will vary based on skills, experience and location. Full Time / Part Time Full time Worker Type Employee Job Exempt (Yes / No) Yes Workplace Model Pursuant to Invesco's Workplace Policy, employees are expected to comply with the firm's most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other's growth and development. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time. Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

Title: Staff Assistant, Physics & Astronomy Location: Medford United States Job Description: Overview The principal activities of the Physics & Astronomy Department are research and education, at both the undergraduate and graduate level. The department strives both to contribute to the growing understanding of the physical universe, and to educate students in both the content of physics and its methods and principles. What You'll Do Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. The Staff Assistant will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. The Staff Assistant will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design. - Provides administrative support and coordinates office operations: - Screens, sorts and distributes mail; may respond to routine correspondence - Evaluates and organizes file systems for department - Orders and maintains office supplies, works with vendors to maintain equipment and contracts - Organizes and schedules appointments and meetings - Coordinates complex travel arrangements - May hire and train student and/or temporary workers; and provide work direction to office staff - May process employment actions including hire, separation and change transactions. - Recommends changes or enhancements to office operations - Serves as department contact for customers: - Serves as department contact and resource for internal and external customers; may communicate on behalf of manager(s) to explain or disseminate information. - Provides general guidance and explanation of departmental policies and procedures - Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service - May handle confidential or sensitive information - Produces complex documents and spreadsheets: - Prepares and drafts letters, memos, reports, syllabi, brochures, newsletters and other material for department - Proofreads and edits documents; designs layout and graphics for materials - Researches and organizes information to produce a variety of documents or reports for the department. - Creates and maintains spreadsheets and databases and prepares reports, tables and charts. - Coordinates Meetings or Special Events: - Plans dates, coordinates invitations and tracks responses, determines venue, coordinates materials, audio visual or other set-up needs - Works with and supports speakers or presenters, arranges for payment or honorarium - Assists with design of marketing materials and publicity - Coordinates logistics on-site during event or program - Program or Project Coordination: - Provides information and answers questions about department Programs or Projects - Develops and tracks database of students, study participants or other constituents - Assists with development of materials or brochures - Updates web information and drafts content for posting - Troubleshoots basic problems and refers more complex questions or concerns to the correct individual - Assists with department budget and/or grants: - Purchases supplies, completes expense reports and requisitions - Monitors department spending and tracks expenditures - Researches and resolves problems - Prepares monthly reports for managers and finance What We're Looking For Basic Requirements: Knowledge and experience typically acquired by: - Typically requires a high school diploma/GED and 2-4 years of administrative experience or - College degree with 1-3 years' experience - Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge - Bookkeeping or basic accounting knowledge Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days per week. Pay Range Minimum $22.50, Midpoint $26.80, Maximum $31.10 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. The Staff Assistant will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. The Staff Assistant will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design. - Provides administrative support and coordinates office operations: - Screens, sorts and distributes mail; may respond to routine correspondence - Evaluates and organizes file systems for department - Orders and maintains office supplies, works with vendors to maintain equipment and contracts - Organizes and schedules appointments and meetings - Coordinates complex travel arrangements - May hire and train student and/or temporary workers; and provide work direction to office staff - May process employment actions including hire, separation and change transactions. - Recommends changes or enhancements to office operations - Serves as department contact for customers: - Serves as department contact and resource for internal and external customers; may communicate on behalf of manager(s) to explain or disseminate information. - Provides general guidance and explanation of departmental policies and procedures - Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service - May handle confidential or sensitive information - Produces complex documents and spreadsheets: - Prepares and drafts letters, memos, reports, syllabi, brochures, newsletters and other material for department - Proofreads and edits documents; designs layout and graphics for materials - Researches and organizes information to produce a variety of documents or reports for the department. - Creates and maintains spreadsheets and databases and prepares reports, tables and charts. - Coordinates Meetings or Special Events: - Plans dates, coordinates invitations and tracks responses, determines venue, coordinates materials, audio visual or other set-up needs - Works with and supports speakers or presenters, arranges for payment or honorarium - Assists with design of marketing materials and publicity - Coordinates logistics on-site during event or program - Program or Project Coordination: - Provides information and answers questions about department Programs or Projects - Develops and tracks database of students, study participants or other constituents - Assists with development of materials or brochures - Updates web information and drafts content for posting - Troubleshoots basic problems and refers more complex questions or concerns to the correct individual - Assists with department budget and/or grants: - Purchases supplies, completes expense reports and requisitions - Monitors department spending and tracks expenditures - Researches and resolves problems - Prepares monthly reports for managers and finance Qualifications Basic Requirements: Knowledge and experience typically acquired by: - Typically requires a high school diploma/GED and 2-4 years of administrative experience or - College degree with 1-3 years' experience - Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge - Bookkeeping or basic accounting knowledge Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days per week.