Role Description As a Commercial Assistant at AMG & Associates, Inc., you will play a crucial role in supporting our commercial construction projects. You will work closely with project managers and other team members to ensure the successful completion of projects on time and within budget. - Assist project managers in the planning, organizing, and execution of commercial construction projects - Coordinate project schedules, budgets, and resources - Prepare and maintain project documentation, including contracts, change orders, and progress reports - Liaise with clients, contractors, and other stakeholders to ensure clear communication and timely resolution of issues - Conduct research and gather information to support project decision-making - Monitor project progress and identify potential risks or delays - Assist with project budget tracking and cost control measures - Support the procurement process by obtaining quotes, issuing purchase orders, and tracking deliveries - Maintain accurate and up-to-date project records and files - Provide administrative support to the project team as needed Qualifications - Bachelor's degree in construction management, business administration, or related field - 1-2 years of experience in a commercial construction environment - Strong organizational and time-management skills - Excellent communication and interpersonal skills - Proficient in Microsoft Office and project management software - Ability to work independently and as part of a team - Detail-oriented with a strong focus on accuracy and quality - Knowledge of construction processes and terminology is a plus Benefits - Competitive compensation and benefits packages - Opportunities for growth and development - Chance to be a part of exciting and challenging projects

• Implement projects together with the CEO • Create marketing copy that conveys benefits • Support content creation for YouTube & social media • Coordinate meetings and follow up on appointments

• Provide high-level administrative and coordination support to the CEO and Executive Team • Manage complex executive calendars across time zones • Draft and format correspondence and meeting materials • Support internal leadership coordination and scheduling • Track follow-ups and action items from leadership meetings • Coordinate domestic and international travel • Prepare and reconcile expense reports • Maintain organized records of board documentation • Coordinate board and committee meeting invites • Prepare and distribute board materials • Draft board meeting minutes • Support board logistics and documentation tracking • Maintain tracking and documentation for approved cross-functional work • Coordinate meeting logistics and follow-up across teams • Monitor timelines and flag potential conflicts, delays, or delivery risks • Assist with operational coordination and preparation ahead of major conferences, summits, and programs • Assist with staff travel coordination and provide general administrative support as needed

Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the Role:We are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment. You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership. What You'll Do: - Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders - Anticipate executive needs and act ahead of requests, preparing materials and context in advance - Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events - Act as a primary point of contact between executives and internal/external stakeholders - Coordinate across time zones and manage complex scheduling constraints with senior stakeholders - Manage high-priority and time-sensitive requests, exercising strong judgment and discretion - Plan and execute team offsites, meetings, and events - Support special projects and cross-functional initiatives as needed - Maintain organizational documents such as org charts and distribution lists - Uphold a high level of confidentiality and professionalism at all times What We're Looking For: - Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment - Strong written and verbal communication skills - Excellent time management and organizational abilities - High attention to detail and ability to manage multiple priorities - Comfortable working under pressure and adapting to changing priorities - Ability to handle interruptions while maintaining focus and follow-through - High level of discretion and confidentiality - Proficiency in Microsoft Excel and PowerPoint - Strong judgment and ability to prioritize effectively Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.