• Du planst, bereitest vor und erweckst spannende Veranstaltungsprojekte weltweit zum Leben. • Du übernimmst den Aufbau und die Verwaltung von analogen und digitalen Funkkommunikationssystemen vor Ort. • Du konfigurierst, betreibst und unterstützt drahtlose und kabelgebundene Kommunikationssysteme während der Veranstaltung. • Du sorgst für den reibungslosen Betrieb kleinerer IT-Systeme und hältst alles nahtlos am Laufen. • Du analysierst und löst technische Probleme bis hinunter zur Komponentenebene – sowohl an unserem Hauptsitz in Wuppertal als auch direkt vor Ort bei den Kunden. • Du dokumentierst die Veranstaltungen präzise und sorgst für einen nahtlosen Nachbereitungsprozess.

Description ICF Next is a leading European communications agency that designs and delivers impactful campaigns, content, and experiences for public‑sector and private‑sector clients. Our Events Team in Belgium delivers large‑scale, high‑impact events for EU institutions, combining operational excellence, creative execution, and strong international expertise to run complex conferences, hybrid formats, and fast‑paced project pipelines. As a Lead Event Specialist, you will: Event Strategy & Leadership - Lead the strategic planning and execution of medium to large-sized events for EU Institutions, managing an event implementation team. - Translate event objectives into engaging, inclusive, and sustainable experiences. - Coordinate with internal communication management, creative, production, and technical teams. - Serve as the Event point of contact for clients, ensuring high-quality delivery and strategic guidance on our event-related services, in collaboration with our Clients Services teams Experience Design - Work with the creative team to implement creative concepts that enhance audience engagement and stakeholder impact, within budget constraints. - Ensure events align with client goals, offering competitive and innovative solutions that uphold high-quality standards. - Promote sustainability, accessibility, and inclusivity in all event formats—physical, hybrid, and online. Outstanding event services delivery: - Manage event budgets, timelines, and resources efficiently, ensuring the agency and the client get the best value for money. - Oversee external suppliers, venues, and local partners across Europe - Supervise day-to-day event tasks and provide on-site leadership. Business Development - Contribute to the preparation of technical and financial proposals for tenders and offers. - Support the growth of our events portfolio through strategic input and market insights. What We’re Looking For - 8 to 10 years of experience in event organisation and management, ideally within a communications agency or EU institutional context, including 3 to 5 years handling quality control, budget optimisation, supplier negotiation, conflict resolution and leading event implementation teams) - A passion for creating and delivering first-class events and an interest in institutional communication - Proven track record in delivering both physical and digital events across multiple countries. - Excellent organisational, time management, and multitasking abilities with eagle-eye attention to detail, including handling events at different stages of production (Prince2 or PM² certification is a plus). - Client-oriented mindset, demonstrating responsiveness, professionalism, and service excellence - Familiarity with the Brussels event market. - Proficiency in tools such as Zoom, Teams, Webex, Interactio, Sli.do, Hopin, CVENT, Swoogo, and B2Match. - Strong written and verbal communication skills in English. French or Dutch a strong plus (additional languages like German or Spanish also of interest). - Curious about how AI tools can enhance event planning and delivery, as well as the challenges the use of AI bring. - University degree in a relevant field. #indeed #LI-CC1 Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. Candidate AI Usage Policy At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. Spain Remote Office (ES99)

• Support the project management and coordination of key logistics across multiple concurrent events. • Communicate effectively with internal teams and external stakeholders. • Share responsibilities with CIEE staff before, during, and after events. • Serve as an on-site point of contact when needed, including occasional event travel. • Coordinate meal plans and research and book group dining. • Prepare post-event reports to evaluate success and identify improvements. • Manage expenses through timely vendor payments, detailed budget tracking, and Concur reconciliation. • Collaborate with the Marketing team to produce and distribute event materials.

• Serve as Registration lead for all designated Global Events and Meetings (Europe and South Asia) • Create event listings for each Global Event in CRM; ensuring registration fees, confirmation messages, cancellation policies and event waivers are accurate and up to date • Manage payment processing and post event reconciliation in CRM and Microsoft Excel documents • Manage registration lists and waitlists for each event • Create invoices and receipts for members on request • Compare hotel rooming lists and the registrant lists for Global Events and Meetings • Manage the hotel rooming list for those rooms associated to the master account (staff, speakers, committee members) • Respond to member calls and emails regarding all general inquiries concerning registration process and events. • Provide accurate and timely registration reports to the VP, Directors, Managers • Create name badges and other printed material for event purposes • Manage and lead registration onsite for designated Global Events and Meetings • Coordinate shipping and packing for each event • Assist Event Leads with creation of Registration Launch plans – timing for each regions’ ticket release time; monitor all registration launches for all Global Events and Meetings with Event Lead, Technology Team and other team members • Serve as the front line of customer service to our members for each event • Manage reporting of assigned events and Meeting data. Includes registration, evaluations, hotel tracking reports, and other registration related historical data. • Responsible for the maintenance and updating of the Events process manual, including revising existing procedures and working with team to create new procedures where needed • Inventory all materials for Global Events and Meetings; coordinate purchasing materials with vendors • Serve as liaison for vendors that supply registration services, such as on demand badge printing, freight shipping, name badge beaconing, mobile apps, travel agent. • Serve as recorder in all meetings, such as program debriefings, that require documentation for record-keeping • Provide administrative support to the Events & Meetings team as directed by manager • Provide event registration training for other staff • Other general logistics support for events as directed • Help create marketing emails to promote events • Help create registrant e-mail updates to registrants for assigned program • Help create content for event website launches and updates • Help create content for the on-site program book for each event • Manage FnB Selection and dietary requirements • Serve as project manager in consultative role for certain events • Other duties and assignments as necessary