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Company Secretarial Administrator

AdministrationAdministrationFull TimeRemoteSeniorTeam 1-10Since 2022H1B No SponsorCompany SiteLinkedIn

Location

Isle Of Man

Posted

65 days ago

Salary

0

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Company Secretarial Administrator

B2Spin Limited

• Ensure the company meets its statutory and regulatory obligations across multiple jurisdictions. • Support effective communication and coordination throughout the group. • Maintain the company’s legal and corporate governance framework. • Provide administrative and compliance support to the Board of Directors across a portfolio of international entities.

Job Requirements

  • Ensure the company complies with statutory and regulatory obligations across multiple jurisdictions, including the preparation and filing of required documentation.
  • Oversee the maintenance of statutory records and registers in accordance with applicable legal requirements, including registers of members, directors, beneficial owners, and charges.
  • Monitor developments in corporate legislation and regulatory requirements across relevant jurisdictions.
  • Assist in ensuring that group entities remain compliant with local regulatory obligations.
  • Support the Board of Directors in understanding and fulfilling their corporate governance responsibilities.
  • Organise and coordinate board and committee meetings, including preparing agendas, circulating board packs, and recording accurate meeting minutes.
  • Maintain records of board resolutions and ensure appropriate documentation of key corporate decisions.
  • Assist with the establishment and maintenance of the group’s corporate structure, including the incorporation, restructuring, and dissolution of entities where required.
  • Maintain corporate records, statutory registers, and governance documentation for all group entities.
  • Coordinate the issuance of share certificates, share allotments, and share transfers.
  • Maintain records of ultimate beneficial ownership and assist local Corporate Service Providers (CSPs) with associated regulatory reporting obligations.
  • Conduct and maintain Know Your Client (KYC) and due diligence checks on directors, shareholders, beneficial owners, suppliers, and other third parties.
  • Maintain accurate and up-to-date due diligence records in accordance with internal policies and regulatory expectations.
  • Complete due diligence documentation and questionnaires required by financial institutions, regulators, and third-party organisations.
  • Liaise with external service providers including lawyers, auditors, regulators, banks, and corporate service providers across multiple jurisdictions.
  • Support internal teams with corporate governance and entity management matters throughout the group.
  • Assist with bank account openings, corporate documentation requests, and compliance enquiries.

Benefits

  • A degree in Law, Business, Corporate Governance, or a related discipline.
  • A professional qualification such as ICSA , or progress towards such qualification, would be advantageous.
  • Proven experience in a company secretarial, corporate governance, or corporate administration role, ideally within a corporate services provider, legal firm, or international corporate group.
  • Strong understanding of corporate governance and statutory compliance across multiple jurisdictions.
  • Excellent organisational and administrative skills with strong attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in digital working environments and corporate governance/entity management systems.
  • Ability to work independently, maintain strict confidentiality, and handle sensitive information with discretion.
  • A proactive attitude and a strong willingness to learn and develop within the role.

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