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Events Associate
Location
District Of Columbia + 2 moreAll locations: District Of Columbia | Maryland | Virginia
Posted
73 days ago
Salary
$70K - $75K / year
Seniority
Mid Level
Job Description
Events Associate
Nava
• Plan small to medium size in-person and virtual events including presentations, networking events, dinners, and receptions • Research and recommend venues and vendors needed for the event • Draft and maintain event webpage content/RSVP form and track RSVPs • Complete and follow event plan details • Support speaker needs, including logistics and coordination • Track budgeted expenses • Serve as the on-site contact (primarily in Washington, DC) to oversee event logistics • Send thank you messages to attendees and speakers post-event • Compile and complete post-event reports to evaluate success and identify areas for improvement • Support Nava's participation in external events and conferences • Setup planning files and Slack channels for internal communication and event coordination • Communicate regularly with internal teams before, during, and after events to ensure alignment and readiness • Register and prepare fellow Navanauts for event participation and success • Prepare and coordinate outbound and inbound shipments • Manage relationships with vendors including catering, AV, transportation, and event platforms (for virtual events) • Negotiate and secure quotes for event products and services • Track and maintain event supply inventory • Coordinate outbound shipments of event materials and supplies to staff traveling for events • Secure and manage virtual event platforms (e.g., Zoom, Teams, Google Meet, etc.) • Assist with preparing and updating events calendars • Support external events tracking throughout the year • Help setup events and all staff meetings calendars, monitor progress, and keep calendars current
Job Requirements
- Two years proven experience as an Events Assistant or Events Coordinator working with in-person and virtual events
- Experience participating in site visits, anticipating needs, knowing when to ask questions or dig deeper
- Strong interpersonal skills
- Exceptional attention to detail and problem-solving skills
- Flexibility to work evenings and travel as required
- Must be in the DMV area
Benefits
- Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs
- Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost
- Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge
- Company holidays — enjoy 12 paid federal holidays each year on top of your regular PTO
- Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus
- Parental leave — paid time off for new parents, plus weekly meals delivered to your home
- Wellness program — full platform offering physical, mental, & emotional health resources & support tools
- Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program
- Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest
- 401(k) match — Nava matches 4% of your salary to support your retirement savings plan
- Flexible work — remote-first environment with flexibility built around your schedule and responsibilities
- Home office setup — company laptop & setup assistance provided via Staples for remote work needs
- Utility support — monthly reimbursement to help offset eligible home office utility expenses
- Learning opportunities — internal training programs and resources to help grow your professional skills
- Development opportunities — LinkedIn Learning access & an annual allowance for courses, tuition, & certs
- Referral bonus — get rewarded when you refer great people who join the Nava team
- Commuter benefits — pre-tax commuter programs to support in-office travel when applicable
- Supportive culture — A collaborative and remote-friendly team environment where people genuinely care
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