Title: Corporate Assistant locations Silicon Valley Seattle San Francisco Santa Monica time type Full time job requisition id R2850 Job Description Summary: Join Fenwick and be a part of a culture where the people and business thrive together. As a Corporate Assistant, you will be encouraged to think outside of the box, identify challenges, and seek solutions – all while developing skills and growing your career towards becoming a paralegal through hands-on training and mentorship. Embracing the Future of Work We believe the best work happens when smart people have the best tools — and we're intentional about building that environment. We encourage everyone on our team to explore AI and emerging technologies with curiosity, share what they learn, and bring a continuous improvement mindset to how they work. If you're someone who leans into change rather than away from it, you'll fit right in here. This position can be based in our Seattle (WA) or Mountain View/San Francisco/Santa Monica (CA) offices. This role offers a hybrid schedule and requires four days onsite per week at your designated office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 37.5 hours per week (non-exempt), Monday - Friday, from 9:00 am - 5:30 pm. Job Description: You will work under the immediate supervision of our corporate paralegals to support our clients and deal teams. You will have a broad range of responsibilities, including: - Organize and upload documents into shared databases. - Coordinate due diligence requests on transactions. - Assist with the preparation of incorporation documents, financings and closing volumes. - Assist with shareholder mailings and federal and state securities filings. - Comfortable working alongside AI tools and a curiosity to continuously learn and adopt new ways of working as technology evolves. - Maintain confidentiality of sensitive client and firm information. Desired Skills and Qualifications: - Exemplary oral and written communication skills and the ability to communicate effectively with cross-functional teams. - Strong attention to detail, organizational and problem-solving skills. - Proactive and a demonstrated ability to multi-task and meet deadlines in a fast-paced environment. - Strong Excel skills a plus. - Proficiency with Microsoft Office applications (Outlook, Word, Excel) and document management systems. - Bachelor’s degree and/or Paralegal Certificate from an ABA-accredited program required. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits. The anticipated range for this position is: $65,000 - $95,000 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time. • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications. • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses. • Organize and maintain files, documents, and other essential records. • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes. • Monitor ongoing projects, ensure timely communication between teams, and track deliverables. • Plan and prepare executive travel itineraries, book accommodations, and handle logistics. • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences. • Synthesize data into cohesive reports and create presentation slides for meetings and conferences. • Oversee account profiles, manage reviews, and upload relevant media content as needed. • Perform miscellaneous tasks to support the executive’s needs and priorities.

• Create and send statements or invoices, track payments, and record company expenses. • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). • Store and organize documents and files. • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. • Research products, purchase goods & secure samples. • Store, update & collect information for marketing and sales campaigns through a CRM system. • Monitor projects, conduct internal communication & organize company data. • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. • Prepare itineraries, book hotels, rental cars, etc. • Convey information to incoming calls & make calls for appointments or conduct informational inquiries. • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. • Synthesize data & other content into cohesive reports and presentation slides. • Upload videos, manage negative reviews, and keep the account profile up to date. • Ad hoc tasks

• Document new patient and referral intake • Manage appointment bookings, cancellations, and rescheduling for patients and healthcare providers. • Input patient information, medical records (CPT, ICD-10, HCPCS), and billing date into EMR/EHR systems • Assist with processing insurance claims, verifying patient insurance information, and handling billing inquiries, concerns, and documentation.  • Respond to incoming patient inquiries, providing information and directing them to the appropriate healthcare professional. • Assist in analyzing healthcare data, preparing reports, and maintaining records.  • Ensure HIPAA compliance, privacy regulations, and maintenance of patient confidentiality. • Coordinate the sending of medical records to various departments, healthcare providers, and professionals as directed by the Managing Physician.  • Ad hoc tasks