• Answering and routing phone calls • Scheduling appointments and meetings • Handling correspondence • Managing social media accounts • Preparing reports • Providing customer service • Maintaining files and records • Processing payments • Booking travel arrangements

Administrative Assistant locations Tampa, FL time type Full time job requisition id R-992 Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special! JOB SUMMARY The Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellman’s leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions. Essential Functions: - Provide executive assistance to multiple high-level leaders - Plan, book, and confirm travel arrangements - Anticipate, prioritize and prepare leaders for travel, meetings and presentations - Assist in planning and coordinating large company events, including our Corporate Trip - Assist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met. - Screen phone calls, email communications, and manages meetings and appointments in accordance with company’s policies and procedures. - Prepare correspondence on behalf of executive and at their discretion. Routes and resolves information requests. - Organize and complete periodic expense reports and statistical reporting. Knowledge, Skills, and Abilities: - Proven success in coordinating and planning large company events - High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner - Possess a high degree of confidentiality and discretion with sensitive company information - Ability to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations. - Experience using Outlook, Word, and Excel Education, Work Experience and Certifications - 5 or more years of total experience, with 3 years working experience in a large, highly demanding service organization supporting leadership roles. Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process. At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.

**REMOTE POSITION to include Virtual Training ~ Sit anywhere in U.S.! Prefer to be flexible within 5am -7pm CT operation hours Dispatch/Routing/Logistics Experience Preferred! Strong Communication and Computer Skills Preferred! I. Job Summary Communicates back and forth with Waste Management Drivers to assist with problem resolution while on route for residential, commercial and roll-off lines of business. Handles incoming service orders, directs drivers, and resolves service issues. Interacts with customers that includes Waste Management customer service, sales, and operational staff (i.e. Route Managers, Mechanics etc.). Uses Waste Management proprietary software to manage same day ticket routing as well as preparing all routes for the next day. Shifts vary with the potential for overtime and Saturday hours depending on each Market area dispatch center needs. Some travel (up to 15%) may be required to work face to face with sites dispatcher is responsible for. II. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. - Dispatches drivers to calls as they are received, using information on customer needs, drivers’ locations and loads, and daily factors to balance cost and customer satisfaction. - Works with sites and the service department to optimize routes based on needs of the customer. - Determines the daily level of driver staffing to provide best mix of responsiveness and productivity. - Assigns routes and service tickets to appropriate drivers throughout the day and for the next day; manages and determines route actions and assuring route completion. - Handles fields incoming calls and e-mails from customer service and sales department; manages requests for all pick-up or delivery on any container movement within the Market area. - Initiates communication to customers while drivers are on-site/location, resolving pick-up and other issues delaying the service. - Troubleshoots and resolves potential delivery and pick-up problems before they result in service issues. - Ensures same-day service on missed pick-ups by managing the routing for all routes and tracking driver movement in the field. III. Supervisory Responsibilities This job has no supervisory duties. IV. Qualifications The requirements listed below are representative of the qualifications necessary to perform the job. A. Education/Experience - Education: - High School Diploma or G.E.D (accredited). - Experience - Six (6) months of relevant work experience in a team setting, with the ability to communicate to several areas effectively. - Multi-tasking in a fast-paced work environment with excellent organizational skills. B. Certificates, Licenses, Registrations or Other Requirements - None required. C. Other Knowledge, Skills or Abilities Required - Computer skills with ability to handle multiple monitors, programs and systems. - Must be able to communicate effectively and professionally via e-mail, telephone, and 2-way devices. - Must have the desire and ability to learn WM proprietary software applications. V. Work Environment Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. - Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday. - Normal setting for this job is: home office setting with reliable internet connection and a quiet workspace. The expected base pay range for this position across the U.S. is $21.47 - $26.86 hr. This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location. Benefits At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short-Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site. If this sounds like the opportunity that you have been looking for, please click "Apply.” ABOUT WM WM (WM.com) is North America’s largest comprehensive waste management environmental solutions provider. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them achieve their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post-consumer materials and is the leader in beneficial reuse of landfill gas, with a growing network of renewable natural gas plants and the most gas-to-electricity plants in North America. WM’s fleet includes nearly 11,000 natural gas trucks – the largest heavy-duty natural gas truck fleet of its kind in North America – where more than half are fueled by renewable natural gas. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com. Equal Employment Opportunity For United States: WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. For Canada: WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation. Real ID In order to travel by air or access federal property, federal law requires individuals have a REAL ID or an acceptable alternative. This position may require the successful candidate to travel by air for business reasons, or service federal property. Accordingly, successful candidates must have, or be willing to obtain, a REAL ID, or TSA approved alternative. What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family – from benefits, to resources and engagement activities. We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Stable. We are Always Working for a Sustainable Tomorrow.

Are you an organized, detail-oriented professional who takes pride in owning first impressions and keeping things running seamlessly? Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Remote Receptionist / Administrative Assistant to manage inbound communication, support client coordination, and ensure nothing falls through the cracks. This is a fully remote role operating on Eastern Time hours. You will play a critical role in how prospective and existing clients experience the firm from the very first interaction. This is not a passive, call-answering role. It requires ownership, responsiveness, and the ability to manage multiple priorities in a fast-paced, professional-services environment. Why This Role - High-impact position: You own the firm’s first impression and ensure every inbound opportunity is handled with speed and professionalism - Structured environment: Clear systems, expectations, and workflows to support your success - Cross-functional exposure: Work closely with sales, legal, and operations - Growth opportunity: Expand into intake, operations, or client experience over time What You’ll Do - Own all inbound communication, ensuring every call, email, and inquiry is handled promptly, professionally, and routed effectively - Capture key information and ensure prospective clients are directed to the appropriate next step without delay - Maintain accurate, real-time records of all interactions, ensuring visibility and follow-through across the team - Coordinate scheduling for consultations and internal meetings, ensuring a smooth and organized process - Manage voicemails, missed calls, and follow-ups with a same-day response standard - Support administrative workflows including data entry, document handling, and internal coordination - Monitor for urgency and escalate time-sensitive matters appropriately - Identify gaps or inefficiencies and contribute to improving processes over time Performance Expectations - Consistently respond to inbound calls and inquiries in real time, minimizing missed opportunities - Ensure timely follow-up on all communications, ideally same day - Maintain complete and accurate records across systems - Demonstrate strong organization, reliability, and accountability in a remote environment Who You Are - 3+ years of experience in a receptionist, administrative, or client-facing support role, ideally in a professional services environment - Highly organized with strong attention to detail - nothing slips through the cracks on your watch - Strong verbal and written communication skills with a polished, professional tone - Able to manage multiple priorities and stay calm under pressure - Comfortable learning and navigating systems such as CRM platforms, phone systems, and scheduling tools - Reliable, responsive, and self-directed in a remote environment - Available to work standard business hours in Eastern Time About Pitcoff Law Group Pitcoff Law Group represents companies and executives in commercial litigation, partnership disputes, and corporate matters. The firm combines sophisticated legal strategy with practical business insight, serving as both advocate and advisor to its clients. We are in a period of growth, investing in systems, processes, and team development. Our culture values initiative, accountability, and clear communication. Team members are empowered to take ownership of their work and contribute to continuous improvement. Compensation & Benefits - Base salary: $40,000 - $55,000 annually - Health insurance with up to 100% employer contribution - Dental, vision, disability, and life insurance - 401(k) with employer contribution - Paid time off, including vacation, holidays, and personal days - Fully remote work environment How to Apply Please submit your resume along with a brief note highlighting your experience in client-facing or administrative roles and why you’re interested in this position. We are an equal-opportunity employer committed to building a diverse and inclusive team.