• Manages office budget and daily operations to high standards. • Processes office invoices, resolves queries, and collaborates with Global finance. • Advises LOB and local Leadership on critical office matters. • Ensures clear adherence to office 'social rules' with minimal signage. • Champions firm culture and drives sustainability initiatives. • Builds strong vendor relationships, manages contracts, and ensures budget compliance. • Oversees office administrative staff, ensuring policy adherence and support. • Responsible for site security protocols, passes, and compliance. • Coordinates with LOB on office space utilization and conducts desk assessments. • Manages tenant/landlord relations in conjunction with Corporate Real Estate. • Oversees building management and maintenance, addressing issues promptly. • Manages stock inventories and ensures effective waste management. • Coordinates office equipment and furniture replacement with Purchasing and Real Estate. • Handles business card arrangements and branded goods orders via vendor portal. • Ensures health, safety, and wellbeing initiatives align with corporate standards.

• Perform general administrative tasks such as data entry, filing, and managing correspondence • Schedule appointments and maintain calendars for the management team • Answer and direct phone calls and emails • Organize and maintain company documents and records • Assist with the preparation of reports, presentations, and other documents • Coordinate and schedule meetings, conferences, and events • Assist with special projects and other duties as assigned

We are seeking a highly organized and proactive Medical Administrative Assistant / Scheduler to support a U.S.-based practice specializing in Workers’ Compensation, Med-Legal, Orthopedic, Pain Management, and Chiropractic care. This role is focused on managing scheduling workflows, coordinating patient appointments, and supporting documentation tied to Work Comp and med-legal cases. The ideal candidate is detail-oriented, persistent, and comfortable working within structured processes that require consistent follow-up and accuracy. Key Responsibilities - Coordinate new and follow-up appointments for Workers’ Compensation and med-legal patients - Manage scheduling based on treatment plans, reporting timelines, and case requirements - Communicate professionally with patients, attorneys, case managers, and referral sources - Handle patient intake, including demographics, case details, and documentation entry - Maintain accurate and organized records within the EMR system - Upload and track documentation related to Work Comp and med-legal cases - Support workflow coordination between scheduling, billing, and AR-related processes - Assist with communication using VoIP systems to ensure efficient appointment coordination

We are seeking a highly organized and proactive Medical Administrative Assistant / Scheduler to support a U.S.-based practice specializing in Workers’ Compensation, Med-Legal, Orthopedic, Pain Management, and Chiropractic care. This role is focused on managing scheduling workflows, coordinating patient appointments, and supporting documentation tied to Work Comp and med-legal cases. The ideal candidate is detail-oriented, persistent, and comfortable working within structured processes that require consistent follow-up and accuracy. Key Responsibilities - Coordinate new and follow-up appointments for Workers’ Compensation and med-legal patients - Manage scheduling based on treatment plans, reporting timelines, and case requirements - Communicate professionally with patients, attorneys, case managers, and referral sources - Handle patient intake, including demographics, case details, and documentation entry - Maintain accurate and organized records within the EMR system - Upload and track documentation related to Work Comp and med-legal cases - Support workflow coordination between scheduling, billing, and AR-related processes - Assist with communication using VoIP systems to ensure efficient appointment coordination