Legal Administrative Assistant (Hybrid – Garden City, NY) remote type Hybrid locations USA - NY (Remote) time type Full time job requisition id R25826 Job Description Join our dynamic insurance defense legal team as a Counsel Support Associate supporting Bodily Injury (BI) matters. In this role, you'll provide essential administrative support to Client Legal Services Attorneys handling BI claims, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation. Key Responsibilities - Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system. - Case Lifecycle Coordination: From the time a BI lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure. - Calendar Management: Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications. - Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence—strong people skills are a must. - Administrative Support: Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework. - Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters. - Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities. Minimum Qualifications: - High School diploma or GED required. - Legal administrative support experience in a civil law setting is beneficial but not required. Exposure to a legal office environment is helpful. Candidates with transferable skills and a strong interest in legal administrative work—particularly in Bodily Injury litigation—are encouraged to apply. - Exceptionally organized and task oriented. - Strong communication and interpersonal skills, both written and verbal. - Comfortable handling sensitive information. - Proficient in Microsoft Office and open to learning new legal systems. - Ability to attend the Garden City, NY office 2–3 days per week. Candidates must be located within surrounding counties to support regular in-office attendance. Supervisory Responsibilities - This role does not include supervisory duties. Explore the Benefits of Joining Allstate's Client Legal Services: - Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life. - Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. - Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. - Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. - Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory. - Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career. Skills Adaptability, Collaborating, Collaboration, Communication, Confidentiality, Critical Thinking, Detail-Oriented, Mail Handling, Microsoft Office 365, Organizing, Problem Solving, Teamwork, Time Management Compensation The compensation offered for this role is $19- $26 hourly and is based on experience and qualifications. The candidate(s) offered this position will be required to submit to a background investigation.

Role Description We are building an active talent pool for a Virtual Administrative Support – Scheduling & Operations role. You'll ensure smooth daily operations by coordinating scheduling, managing shift coverage, handling high-volume calls, maintaining accurate documentation, and providing HR support. - Manage and coordinate schedules, including handling call-ins - Arrange and support shift coverage, ensuring gaps are addressed promptly - Proactively communicate with team members to maintain adequate coverage - Escalate recurring scheduling or attendance issues as needed - Manage high volumes of calls and messages with professionalism and urgency - Provide clear, timely updates to team members regarding schedule changes - Maintain consistent and effective communication across teams - Accurately document schedule changes, updates, and operational data - Ensure all records are up to date and properly maintained - Maintain attention to detail in all administrative tasks - Respond to internal staff inquiries in a timely manner - Route concerns to the appropriate department when needed - Support day-to-day HR and administrative coordination - Adapt to changing priorities and operational needs - Provide support on additional tasks as required - Demonstrate initiative in assisting the team and maintaining workflow continuity - Adaptability to adjust to a rotational schedule as required Qualifications - Experience in administrative support, scheduling, customer support, or coordination roles - Background in healthcare or home care industry is a plus - Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) - Experience using communication tools such as RingCentral - Familiarity with scheduling platforms or workforce management tools - Strong organizational and multitasking skills in a fast-paced environment - Excellent written and verbal communication skills - High attention to detail and accuracy - Proactive, dependable, and team-oriented

Role Description We are seeking a proactive and organised individual to support our team in a dynamic virtual environment. The ideal candidate will be adept at managing various administrative tasks and will contribute significantly to the smooth operation of our projects. Qualifications - Proven experience in a similar administrative or support role. - Excellent communication skills, both written and verbal. - Strong organisational skills and attention to detail. - Proficiency in Microsoft Office Suite and other relevant tools. - Ability to work independently and as part of a team. Requirements - Experience with project management software. - Knowledge of basic accounting or bookkeeping. - Familiarity with digital marketing tools. Benefits - Salary: 65000 - 75000 USD Per annum

Role Description The Deployment Workstream Lead – Administrative Specialist is responsible for leading and managing a key domain—Technical, Clinical/Functional, or Site Deployment—within a large-scale Electronic Health Record (EHR) system implementation. This role drives the planning, execution, and coordination of assigned workstreams, ensuring alignment with program goals, timelines, budgets, and regulatory requirements. Serving as the primary point of contact for the workstream, the Deployment Workstream Lead facilitates collaboration across internal teams, client stakeholders, site leadership, senior management, and vendor partners. The Deployment Workstream Lead oversees all phases of deployment, from pre-deployment preparation through go-live and post-deployment optimization, ensuring successful and compliant delivery. This role is remote with 25% travel to nationwide VA sites. Work Visa Sponsorship will not be considered for this position. Key Responsibilities - Deployment Leadership & People Management - Provide operational leadership for the assigned workstream, guiding teams through planning, execution, and post-go-live activities. - Manage day-to-day workstream operations, ensuring issues are resolved promptly and effectively. - Coordinate workstream contributors across technical, functional, and site-based teams. - Large-Scale Program Management & Strategic Planning - Lead strategic and tactical planning efforts to align workstream activities with the overall deployment roadmap. - Identify risks, dependencies, and mitigation strategies to ensure smooth execution across multiple sites. - Ensure all activities comply with organizational, regulatory, and security requirements. - Stakeholder Management & Executive Communication - Serve as the primary point of contact for the workstream, enabling effective communication across diverse stakeholder groups. - Provide structured updates to leadership and executive stakeholders on progress, risks, escalations, and metrics. - Cultivate trusted relationships with client teams, vendor partners, and internal program areas. - Risk & Issue Management - Proactively identify, document, escalate, and resolve risks and issues affecting deployment success. - Support triage and incident management workflows, forums, and related operational processes. - Document and escalate patient safety issues through established channels for timely resolution. - Metrics, Reporting & Deliverable Development - Prepare and deliver workstream materials including data analyses, dashboards, presentations, and written documentation. - Produce metrics and reports that support visibility, decision-making, and continuous improvement. - Maintain accurate tracking tools, dashboards, and status reports. Qualifications - Bachelor’s degree and 5+ years of progressive electronic health records (EHR) support outcome-based functional capability of an assigned workstream across any phase of EHR implementation. - 3+ years of direct project management and stakeholder engagement experience supporting EHR activities for a software as a service (SaaS) managed EHR solution. - Proven experience working in a clinical environment supporting project management. - Proven proficiency with MS Office Suite (Excel, PowerPoint, Project). - Strong organizational, communication, and problem-solving skills. - Must be able to obtain a Position of Trust and successfully pass a thorough Government background screening process requiring the completion of detailed forms and fingerprinting. Preferred Skills & Qualifications - Experience with Oracle Health EHR (or similar EHR platforms). - Prior experience in large-scale Healthcare IT or EHR deployments. - Demonstrated expertise within Technical, Clinical/Functional, or Site Deployment workstream domains. - Familiarity with clinical workflows and healthcare delivery environments. - Experience supporting client teams within veteran, military, or federal healthcare settings. Work Environment - Work Location: Remote/Hybrid (Nationwide). - Travel Requirements: Up to 50%. - On-Site Percentage: 40%. - Remote or hybrid with moderate to extensive travel depending on deployment phase. - High levels of coordination with cross-functional teams across multiple locations. - Fast-paced environment focused on high-quality delivery within healthcare transformation programs. Salary Information The likely salary range for this position is $146,625 - $198,375. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Scheduled Weekly Hours - 40 Travel Required - 25-50% Telecommuting Options - Remote Benefits - Variety of medical plan options, some with Health Savings Accounts. - Dental plan options. - Vision plan. - 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. - Full flex work weeks where possible. - Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. - 15 days of paid leave per calendar year to be used for vacations, personal business, and illness. - 10 paid holidays per year. - Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. - Short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance.