• Assist clients as directed • Maintain client relations and refine internal processes that support COYL and clients • Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks • Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld • Manage the professional and personal needs for various clients • Track detailed records in timekeeping system • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives • Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company • Organize client communications • Answer phones for clients and relay messages • Plan client events • Respond to all requests within a maximum of 4 business hours • Navigate priorities while multi-tasking • All other tasks as needed

About the Company Hi, we're Ondo Finance. Our mission is to provide institutional-grade, blockchain-enabled investment products and services. We have both a technology arm that develops decentralized finance infrastructure, and an asset management arm that creates and manages tokenized funds. We were the first company to tokenize exposure to US Treasuries, and have since expanded into several other asset categories. We’re also focused on incubating protocols that support both tokenized real-world assets and traditional crypto. Founded by alumni of Goldman Sachs’ Digital Assets team, Ondo is backed by world-class investors including Founders Fund, Coinbase Ventures, Pantera Capital, and Tiger Global. We’re fully remote with team members across the U.S., and currently the category leader by AUM. We're well-capitalized and growing quickly. About the Role We are seeking a highly organized, operationally-minded Executive Assistant to directly support our Managing Director, who oversees the Operations and Finance functions of the business. This role goes far beyond traditional calendar and travel management — it's about creating leverage for the Managing Director by owning scheduling, communications, document workflows, and cross-functional coordination that keep Operations and Finance running efficiently. The ideal candidate is detail-oriented, resourceful, and proactive, with experience supporting senior leaders in complex and fast-moving organizations. You should be comfortable navigating a dynamic environment with a high degree of autonomy, handling sensitive business information with discretion, and communicating clearly with internal and external stakeholders including vendors and operational partners. This is a high-trust, high-impact role with real visibility into the operational and financial priorities and decisions that drive the business. There will be occasional travel as needed for team offsites. Responsibilities - Manage all aspects of the Managing Director's calendar, including prioritization, conflict resolution, and proactive scheduling across Operations and Finance workstreams. - Coordinate domestic and international travel arrangements and process corresponding expenses in a timely manner. - Support the Managing Director in preparing for recurring finance and operational cadences (e.g., monthly All Hands, budget cycles, operational reviews). - Assist in drafting and editing internal communications, presentations, and briefing documents as needed. - Support special projects and cross-functional initiatives as needed, providing coordination and follow-through. Requirements - 8+ years of experience supporting senior executives, preferably in organizations with Finance and/or Operations functions. - Strong organizational skills with the ability to manage complex, competing priorities across multiple workstreams. - Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail. - Proven ability to handle confidential and sensitive business information with discretion. - Comfort working with financial documents, operational reports, and business data at a summary level. - Proficiency with modern productivity and collaboration tools (Google Workspace, Slack, Notion, or equivalents). - Authorized to work in the U.S. without sponsorship. Nice to Haves - Experience in crypto, fintech, investment management or other regulated industries. - Knowledge of DeFi, tokenized assets or blockchain ecosystems. - Familiarity with financial reporting cycles, budget processes, or operational KPI frameworks. - Experience implementing or improving administrative systems, tools, or workflows. - Previous experience using ChatGPT, Claude, and Fireflies.ai a plus. What We Offer - Competitive compensation including salary, equity, and/or future token rights based on your preferences - Full benefits including medical, dental, and vision coverage - Flexible PTO and remote-first flexibility - A+ team culture — our colleagues come from Goldman Sachs, BlackRock, SpaceX, AWS, Meta, Circle, McKinsey, and more - Backing from leading crypto-native and global VCs including Pantera, Founders Fund, and Coinbase Ventures

Role Description We’re looking for an Inbox Virtual Assistant who is capable of establishing and maintaining relationships with hundreds of partners, communicating multiple client needs and negotiating on their behalf, and coordinating with the other departments of the company on a daily basis. As an Inbox VA, you need to have a keen eye for detail and be able to manage multiple partnerships at the same time. You will become a vital part of the growing Outreach Team. Your main role will be to ensure that we build and maintain relationships with partners on behalf of our clients. You will need to pick up some basic SEO knowledge in order to better understand what we do for clients. There will be opportunities to progress into an Outreach Executive in the future for Inbox VAs who show great potential. Qualifications - Excellent written English for communication with team members and partner domains globally. - Proficient skills in Google Sheets/Excel. - Insight and negotiation skills to secure ideal partnerships for clients and the company. - Outstanding collaboration skills to liaise with multiple departments and team members. - Ability to comprehend multiple workflows that need to be executed daily. - Able to learn new tools and platforms quickly. - Organized and accurate in their approach to work. - Confident and responsible enough to work on their own initiative. - Experience of working as a virtual assistant or similar - at least 1 year. - Strong internet connection to attend video meetings. Requirements - Previous experience of working within an agency (especially an SEO agency). - Experience with using Pitchbox, Airtable, etc. - Experience with Inbox Management work. Job Responsibilities - Be the point person for all domain partnership negotiations and ensure that objectives for client deliverables are met. - Send out a high volume of emails per day while retaining quality. - Ensure that all partner domain concerns are responded to. - Keep all inter-department and team spreadsheets updated with accurate information. - Liaise with other department key persons for partner and client needs.

• Coordinate internal and external meetings across time zones with speed and accuracy. • Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics. • Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events. • Act as a gatekeeper to protect the Executive Director’s time and energy. • Record and distribute notes, track action items, and ensure nothing falls through the cracks. • Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up. • Support research projects with summaries, background briefs, or comparative analysis as needed.