• serves as a resource to the President & CEO (CEO), staff, and stakeholders throughout the organization • works at the direction of the CEO to support growth and coordinated action across NMF team members and stakeholders • assist the CEO with managing schedules and meetings • facilitating communication with team members, vendors, key partners, board members, and funders • creating pathways for action before, during, and following events, meetings, and additional forms of inter-personal interaction • plan, prioritize, organize, and complete work to meet established objectives

• Manage executive calendars, meetings & inboxes • Coordinate across founders, investors & partners • Prepare reports, presentations & meeting notes • Track tasks, deadlines & follow-ups • Provide reliable day-to-day executive support in a fast-paced environment • Support senior executives with scheduling and coordination • Manage emails, meetings, and reports • Liaise with founders, investors, and partners

• Provide virtual support to the executive team • Coordinate executive communications and interface with internal and external business partners ensuring tasks are completed • Research and provide input on various projects and initiatives the Company may be considering • Schedule meetings and appointments and manage travel itineraries recognizing the importance of deadlines and responsiveness • Maintain an organized filing system of electronic documents • Prioritize responsibilities ensuring those most critical are resolved • Prepare reports and analysis of special projects as required • Uphold and maintain strict adherence to matters of confidential nature

• Store and organize documents and files. • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. • Research products, purchase goods & secure samples. • Store, update & collect information for marketing and sales campaigns through a CRM system. • Create and send statements or invoices, track payments, and record company expenses. • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). • Monitor projects, conduct internal communication & organize company data. • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. • Prepare itineraries, book hotels, rental cars, etc. • Convey information to incoming calls & make calls for appointments or conduct informational inquiries. • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. • Ad hoc tasks