• Prepare analytical materials, executive summaries, and briefings to support decision-making • Structure the CEO’s tasks into clear priorities, KPIs, timelines, and expected outcomes • Optimize the CEO’s workload and calendar through effective time, task, and focus management • Take ownership of follow-ups and ensure execution without constant CEO involvement. • Act as a communication bridge between the CEO and department heads • Ensure priorities, tasks, and deadlines are clearly communicated and executed • Prepare and moderate internal meetings: agenda, notes, action items, and follow-ups • Track progress and proactively escalate risks or delays. • Prepare materials for external meetings, negotiations, and business events • Handle initial communication with partners, clients, and vendors when appropriate • Manage personal scheduling and planning to ensure balance and predictability • Handle personal requests and time-sensitive matters independently • Fully manage business and personal travel (flights, hotels, transfers, itineraries) • Ensure seamless integration between business and personal calendars • Assist with personal documents, renewals, and organization • Support with payments, subscriptions, purchases, and related logistics • Handle sensitive and confidential information with absolute discretion and trust.

• Store and organize documents and files. • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. • Research products, purchase goods & secure samples. • Store, update & collect information for marketing and sales campaigns through a CRM system. • Create and send statements or invoices, track payments, and record company expenses. • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). • Monitor projects, conduct internal communication & organize company data. • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. • Prepare itineraries, book hotels, rental cars, etc. • Convey information to incoming calls & make calls for appointments or conduct informational inquiries. • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. • Ad hoc tasks

• Store and organize documents and files. • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. • Research products, purchase goods & secure samples. • Store, update & collect information for marketing and sales campaigns through a CRM system. • Create and send statements or invoices, track payments, and record company expenses. • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). • Monitor projects, conduct internal communication & organize company data. • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. • Prepare itineraries, book hotels, rental cars, etc. • Convey information to incoming calls & make calls for appointments or conduct informational inquiries. • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. • Ad hoc tasks

• Enable executive productivity through proactive calendar management, scheduling, and logistical coordination • Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment • Schedule and prioritize internal and external meetings, proactively resolving conflicts • Coordinate domestic and international travel, with an emphasis on conferences and multi-day events • Ensure seamless planning and execution of meetings, events, and conference logistics • Prepare leaders for meetings with clear agendas, materials, and follow-ups • Support planning and execution of leadership meetings, board meetings, offsites, and company events • Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members • Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment