Seahorse Transportation Inc. is seeking a reliable and enthusiastic Office Support Assistant to join our administrative team. In this position, you will play a vital role in ensuring the smooth operation of our office by providing essential support to various departments. Your responsibilities will include performing clerical tasks, managing office supplies, assisting in scheduling, and supporting staff with their administrative needs. The ideal candidate will have excellent organizational abilities, strong communication skills, and a friendly demeanor. If you thrive in a fast-paced environment and are eager to contribute to a team-oriented workplace, we would love to hear from you! Responsibilities - Perform general office duties including data entry, filing, and document management. - Assist in answering phone calls, responding to inquiries, and directing communications. - Manage office supplies inventory and coordinate procurement as needed. - Support scheduling activities, including booking appointments and meetings. - Assist with the preparation of reports and presentations as requested. - Maintain a clean and organized workspace for optimal productivity. - Collaborate with team members to facilitate effective office operations.

Seahorse Transportation Inc. is seeking a reliable and enthusiastic Office Support Assistant to join our administrative team. In this position, you will play a vital role in ensuring the smooth operation of our office by providing essential support to various departments. Your responsibilities will include performing clerical tasks, managing office supplies, assisting in scheduling, and supporting staff with their administrative needs. The ideal candidate will have excellent organizational abilities, strong communication skills, and a friendly demeanor. If you thrive in a fast-paced environment and are eager to contribute to a team-oriented workplace, we would love to hear from you! Responsibilities - Perform general office duties including data entry, filing, and document management. - Assist in answering phone calls, responding to inquiries, and directing communications. - Manage office supplies inventory and coordinate procurement as needed. - Support scheduling activities, including booking appointments and meetings. - Assist with the preparation of reports and presentations as requested. - Maintain a clean and organized workspace for optimal productivity. - Collaborate with team members to facilitate effective office operations.

Seahorse Transportation Inc. is seeking a reliable and enthusiastic Office Support Assistant to join our administrative team. In this position, you will play a vital role in ensuring the smooth operation of our office by providing essential support to various departments. Your responsibilities will include performing clerical tasks, managing office supplies, assisting in scheduling, and supporting staff with their administrative needs. The ideal candidate will have excellent organizational abilities, strong communication skills, and a friendly demeanor. If you thrive in a fast-paced environment and are eager to contribute to a team-oriented workplace, we would love to hear from you! Responsibilities - Perform general office duties including data entry, filing, and document management. - Assist in answering phone calls, responding to inquiries, and directing communications. - Manage office supplies inventory and coordinate procurement as needed. - Support scheduling activities, including booking appointments and meetings. - Assist with the preparation of reports and presentations as requested. - Maintain a clean and organized workspace for optimal productivity. - Collaborate with team members to facilitate effective office operations.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves supporting a team of attorneys on the Fire Damages team as an Executive Assistant. The ideal candidate will thrive in a fast-paced legal environment and take pride in anticipating needs, managing competing priorities, and operating with discretion and professionalism. - Manage complex attorney calendars and serve as the primary point of contact for internal and external stakeholders, ensuring timely communication, efficient scheduling, and alignment of competing priorities. - Coordinate and maintain case files, including opening new matters, organizing and reviewing documents, and communicating with clients as needed to support case progression. - Plan and coordinate all travel arrangements, meetings, conference calls, client engagements, and firm-related events, ensuring seamless execution and attention to logistical details. - Prepare attorneys for meetings and daily engagements by gathering briefing materials, conducting research as needed, organizing supporting documentation, and tracking follow-up action items. - Collaborate with firm leadership and department managers to facilitate efficient workflows and ensure deliverables are completed accurately and within established timelines. - Manage bar memberships, licensing renewals, and professional dues across multiple jurisdictions, ensuring compliance and timely submissions. - Plan, organize, and execute projects and events on behalf of the attorneys, maintaining deadlines, budget awareness, and a high standard of accuracy. - Facilitate professional communication with clients, vendors, associates, and internal teams while maintaining discretion and confidentiality at all times. - Oversee vendor relationships and coordinate services to ensure the office operates smoothly and efficiently. - Take ownership of administrative functions by anticipating needs, identifying process improvements, and proactively implementing solutions. - Coordinate select personal scheduling matters, including medical appointments and family calendar logistics, as requested, while maintaining appropriate boundaries and professionalism. - Thrive in a fast-paced, deadline-driven environment by remaining adaptable, resourceful, and solution-oriented. - Perform additional duties and responsibilities as assigned. Qualifications - Minimum of 5 years of experience in a law firm environment required. - Paralegal certificate or degree in a related field preferred. - Exceptional organizational and prioritization skills, with the ability to anticipate needs and manage multiple competing demands. - Excellent written and verbal communication skills. - Demonstrated ability to handle sensitive and confidential information with discretion. - Strong interpersonal and customer service skills. - Experience managing budgets and tracking expenditures on behalf of executives or departments. - Working knowledge of standard office procedures and equipment. - Proficiency in Microsoft Office Suite, Outlook, Adobe, and related software. Benefits - 100% employer-paid health, dental, and vision insurance for employees and dependents. - $50,000 in life insurance provided at no cost. - 401(k) plan with 6% dollar-for-dollar employer match after probationary period. - Generous paid parental leave for birth, adoption, or fostering. - Dependent care reimbursement up to $3,500/month. - Healthcare and Dependent Care Flexible Spending Accounts (FSAs). - Monthly commuter reimbursement up to $100 for public transportation. - Home office reimbursement: $150 for a desk, $150 for a chair (one-time). - $25 work-from-home allowance each pay period for hybrid and remote staff. - Up to $5,250/year in tuition reimbursement for professional development. - State bar and approved professional association dues covered. - $30 Grubhub lunch credit every first Friday of the month. - Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time.