Role Description Werde Teil unseres Teams als Executive Associate (m/w/d) ab sofort, Vollzeit, Berlin oder Remote (innerhalb Deutschlands). - Prozesse gestalten: Du entwickelst und optimierst die Abläufe unserer Kundenberatung, sorgst für klare Strukturen und stellst sicher, dass alles reibungslos läuft. - Kundenkommunikation: Du bist die zentrale Ansprechperson für unsere Kundinnen – professionell, empathisch und serviceorientiert – und baust Vertrauen und langfristige Beziehungen auf. - Terminkoordination: Du organisierst Meetings, Beratungen und interne Termine effizient und behältst auch bei komplexen Kalendern den Überblick. - Eventmanagement: Du planst, koordinierst und betreust unsere Events – sowohl in Deutschland als auch ggf. international – von der Idee bis zur Umsetzung. - Rechnungswesen: Du erstellst Rechnungen, überwachst Zahlungen und stellst sicher, dass alle Finanzprozesse sauber und transparent ablaufen. - Zahlungsmanagement: Du kümmerst dich um Zahlungen, Mahnwesen und Liquiditätsübersicht – verlässlich und genau. - Onboarding von Kundinnen: Du begleitest neue Kundinnen vom ersten Kontakt bis zur aktiven Zusammenarbeit und sorgst für einen reibungslosen Start in unsere Finanzplanung. Qualifications - Du übernimmst Verantwortung und arbeitest eigenständig, strukturiert und lösungsorientiert. - Du denkst stets kundenzentriert und serviceorientiert – Details entgehen dir nicht. - Du bist souverän im Umgang mit anspruchsvollen und vermögenden Kundinnen. - Du kommunizierst klar, empathisch und professionell und baust Vertrauen auf. - Du hast Freude daran, Prozesse zu gestalten, zu optimieren und zu automatisieren. - Du arbeitest gerne eng mit der Geschäftsführung zusammen und denkst unternehmerisch mit. - Du hast Interesse an persönlichen Finanzen und ein Gespür für die emotionalen Aspekte von Finanzentscheidungen. - Du bringst ein hohes Qualitätsbewusstsein mit und bist ein echter Umsetzungsprofi. - Du bist motiviert, ein wachsendes Unternehmen aktiv mitzugestalten und gemeinsam erfolgreich zu machen. - Erfahrung mit Vermögensaufbau, Absicherung und Investieren ist ein Plus. - Erfahrung oder Berührungspunkte mit Finanzbildung sind ebenfalls ein Vorteil. Benefits - Die Möglichkeit, einen wertvollen Beitrag zu #femaleempowerment zu leisten. - Das Gründen eines Start-ups innerhalb eines Start-ups: Du kannst von Anfang an mit dabei sein. - Kurze Entscheidungswege und eine „Ship-it“-Mentalität – spannende Projekte setzen wir schnell um. - Eine steile Lernkurve mit vielen Möglichkeiten zur persönlichen und fachlichen Weiterentwicklung. - Anspruchsvolle Aufgaben mit großem Gestaltungsspielraum und hoher Eigenverantwortung – von Anfang an. - Ein unbefristetes Arbeitsverhältnis mit attraktiver Vergütung. - Eine Top-Betriebliche Altersvorsorge, die über dem gesetzlichen Mindestsatz liegt – ohne Gebühren. - Hochwertige Ausstattung für deinen Arbeitsplatz. Wir stellen dir Laptop, Zubehör und alles, was du für produktives Arbeiten brauchst, zur Verfügung. - Work-Life-Balance mit geregelten Arbeitszeiten und flexibler Wahl deines Arbeitsplatzes, ob Homeoffice, remote oder unser Büro in Berlin. - Ein familienfreundliches Arbeitsumfeld. - Wir bieten Eltern bezahlte Kinderkrankheitstagen und schaffen somit Rahmenbedingungen, die Kinder und Karriere vereinbar machen. - Mobilitätsunterstützung – wir unterstützen dich bei der Fahrt zur Arbeit, z. B. mit BahnCard oder Deutschlandticket-Zuschuss. - Weihnachten und Jahresende sind für die Liebsten da, deshalb sind der 24. und 31. Dezember zusätzliche Urlaubstage. - Tolle Team-Events, bei denen wir uns Zeit nehmen, zusammenzukommen und es uns richtig gut gehen zu lassen. - Arschlochfreie Zone & Gewaltfreie Kommunikation. - Teil einer bekannten Brand zu sein, die ein schnell wachsendes, smartes Unternehmen ist, das noch viel vorhat.

Role Description We are looking for an Executive Assistant to support a C-level leader in a fast-paced, high-growth environment. This role goes beyond traditional administrative support and focuses on bringing structure to initiatives, coordinating cross-functional work, and ensuring execution across multiple parallel projects. The ideal candidate is highly organized, proactive, and comfortable operating in a dynamic setting, working closely with senior leadership and stakeholders across the organization. - Manage executive calendar, priorities, and daily operational workflow. - Structure ideas and initiatives into clear action plans. - Track multiple initiatives and follow up with stakeholders on progress. - Build and maintain a centralized roadmap across ongoing projects. - Coordinate cross-functional communication across business units. - Prepare presentations, internal materials, and leadership updates. - Organize travel, visas, and related logistics. - Manage executive communications and follow-ups across Slack, email, and meetings. - Help systematize workflows and improve operational efficiency. - Support hiring and other operational initiatives as needed. - Improve workflows using AI tools and automation where applicable. Qualifications - Proven experience as an Executive Assistant supporting C-level leadership in a fast-paced or startup environment. - Ability to manage multiple projects simultaneously and track progress across teams. - Strong organizational and prioritization skills with high attention to detail. - Experience turning high-level ideas into structured action plans and follow-ups. - Ability to coordinate cross-functional stakeholders and drive execution. - Strong ownership and proactive approach to problem solving. - Ability to operate independently with minimal guidance. - Advanced English. - Strong Excel skills. - Ability to prepare executive-level presentations. - Experience managing complex calendars, travel, and logistics. - Experience coordinating visas and international travel arrangements. - Experience in AdTech, digital marketing, or technology companies. - Based in Cyprus or available to work within CET time zone. Benefits - USD compensation that values your expertise. - Work from anywhere: Fully remote to suit your lifestyle. - 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter. - Growth-focused environment: Access to learning resources and clear pathways for growth. - Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more. - A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together. Steps of the Selection Process - Screening Interview (45 minutes) – Initial conversation with a recruiter. - Case Study Assignment – Complete a task designed to showcase your skills. - Interview with Co-Founder (60 minutes) – A high-level conversation to explore your professional values, motivation, and how your vision aligns with the company’s mission and long-term goals. - Offer – If successful, you’ll receive an offer to join our team.

Role Description Success in this role relies on building strong relationships with other administrative partners across the organization to streamline scheduling and coordination. The Executive Assistant must bring proven experience supporting executives, excellent attention to detail, and a commitment to accuracy. The Executive Assistant will also support monthly reporting workflows by pulling data from EPIC or Tableau and translating those insights into clear, executive‑ready slide decks. Additional responsibilities include managing Excel spreadsheets for basic performance reporting, submitting budgets and purchase orders, completing Workday tasks, and leveraging survey tools for scheduling needs. This is a full‑time, remote role with standard business hours of Monday–Friday, 8:00 a.m.–5:00 p.m. CST. Qualifications - 5+ years of experience supporting executives or senior leaders - Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) - Exceptional attention to detail with a strong focus on accuracy and quality - Self‑starter with the ability to anticipate needs and take initiative - Ability to work autonomously while managing multiple priorities - High degree of flexibility and comfort working in a fast‑changing environment Requirements - Ensures financial resources are utilized effectively. - Manages the administrative and business details of the office(s). - Manages daily operation of the area. - Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects. - The responsibilities listed are a general overview of the position and additional duties may be assigned. Benefits - Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. - At our growing health system, we support each other and encourage excellence among all who are part of our workforce. - High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities - Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. - Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. - Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. - Team Interaction: Provides informal guidance and support to team members. Core Capabilities - Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. - Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. - Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. - Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. - Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Position Qualifications - Relevant Work Experience: 4 years - Education: Bachelor's Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

• Works under minimal supervision to perform clerical activities including but not limited to expense reporting in SAP, travel bookings, and general record keeping. • Schedules travel both domestically and internationally for the VP including flights, hotels, and car arrangements ensuring necessary documents and processes are followed in advance of trip. • Coordinates calendar meetings in Outlook for VP and other executive level personnel, across multiple time zones and prioritize conflicting requests. • Coordinates larger events for customers, team building, conferences and more, including logistics, guest speakers, conference rooms and more. • Responds to complex email and phone inquiries. • Leads lower-level staff in gathering, verifying and processing documentation. • Assists in recommending, developing, and implementing new processes and analysis. • Acts as office manager with oversight of records management. • Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers, and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail. • Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures. • May provide executive assistant services as a direct assistant to Senior Executives and General Managers. • Process expense reports and invoices in a timely manner in accordance with company policies and procedures. • Works collaboratively with other Executive Administrative assistants. This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties.