• Manages 7x24x365 support of online production systems • May be required to carry a pager and be available during off hours

• Assist in the preparation, issuance, and administration of subcontract agreements. • Assist in coordinating, solicitation activities with potential subcontractors. • Support the review and analysis of proposals and quotations. • Document and maintain subcontract files. • Ensure subcontract actions are executed in accordance with company policies and applicable regulatory. • Prepare correspondence to subcontractors and internal personnel. • Review requisitions, process purchase orders, and modifications. • Coordinate with accounting and finance department in administering subcontract invoices and payments. • Assist in supporting small business subcontracting goals and outreach activities. • Close out subcontracts. • Perform all other position-related duties as assigned or requested.

• Assist in the preparation, issuance, and administration of subcontract agreements • Assist in coordinating, solicitation activities with potential subcontractors • Support the review and analysis of proposals and quotations • Document and maintain subcontract files • Ensure subcontract actions are executed in accordance with company policies and applicable regulatory • Prepare correspondence to subcontractors and internal personnel • Review requisitions, process purchase orders, and modifications • Coordinate with accounting and finance department in administering subcontract invoices and payments • Assist in supporting small business subcontracting goals and outreach activities • Close out subcontracts • Perform all other position-related duties as assigned or requested

APPLICATION GUIDELINES Applications will be reviewed on a rolling basis and must be received by 5pm EST on Friday, April 10th. Applications received after the deadline may be reviewed depending upon qualifications. We will review applications as received and will invite a short list of candidates to schedule a screening call with a member of our team. To protect the integrity of our structure candidacy process, we kindly ask that all applicants do not call, email, or message our office or any member of the Amalgamated Charitable Foundation (ACF) Team or Board of Directors about this opportunity. This is a fully remote, U.S. based position. ABOUT US The Amalgamated Foundation is a platform for social change philanthropy that manages more than 200 donor-advised funds and collaborative funds. Committed to innovation, the Foundation is uniquely nimble and efficient in forging connections between individual donors, institutional funders, and grantees. The work of our team is centered on the core values of the Amalgamated Foundation: Collaboration, Accountability, People First and Impact. We share a commitment to curiosity, growth and respect and are a lean team of doers and problem solvers. We are proud of our work in supporting the collective effort to make the world a more equitable and kinder place. The ACF environment is curious, flexible, committed, and willing to learn and grow as part of a small, collaborative team. As well as joyfully able to work in an entrepreneurial environment. JOB OVERVIEW ACF is seeking a Grants Associate to join our Grantmaking team. The Grants Associate will play a vital role in supporting the efficient operations of the Grants Team, focusing on managing client communications, maintaining data workflows, and ensuring seamless execution of assigned tasks. This role involves overseeing a high-volume email inbox, managing outgoing correspondence, and maintaining strong client relationships through personalized service. The Associate will assist with client account setups, data entry, report generation, and bulk grant uploads, ensuring tasks are completed accurately and on time. With a focus on client satisfaction and operational efficiency, the ideal candidate will have strong organizational skills, a keen attention to detail, and the ability to manage multiple priorities simultaneously. Additionally, the associate will leverage their technical expertise to guide clients through software platform walkthroughs and support database management efforts. RESPONSIBILITIES Client Communication and Support - Serve as a primary point of contact for clients, delivering timely, and solutions-focused responses to inquiries. - Manage high-volume shared inboxes, triaging and prioritizing requests to ensure responsive, values aligned and consistent client service. - Build and maintain strong, long-term client relationships through personalized engagement and high touch service. - Anticipate client needs, troubleshoot challenges, and identify opportunities to enhance overall client service experience. - Support administrative requests, including data requests, form completion and audit-related administrative work. - Assist clients with account setup, grant program enrollment and onboarding to grantmaking programs and software platforms. - Provide technical guidance and software platform walkthrough, ensuring clients feel confident navigating tools and processes. Data and Workflow Management - Perform accurate data entry, validation, and maintain up-to-date records in the grants management system. - Maintain organized, up-to-date records to support compliance, reporting, and operational efficiency. - Support the Grants team with data workflows to ensure timely completion of tasks and processes. - Identify opportunities to improve data quality, documentation, and workflow efficiency. Team Operations - Support the management of outgoing correspondence including ACH enrollment, outreach and grant award notification, with attention to clarity and client experience. - Perform daily, weekly, or monthly repeatable tasks with high efficiency and attention to detail, ensuring consistent quality and timely completion: including data entry, report generation, and bulk grant uploads. - Codify best practices and procedures around client engagement and correspondence. - Work closely with other members of the Grants team to execute weekly grant runs, strengthen client relationship management, and engage in grant program development. MINIMUM REQUIREMENTS - Dedication to the ACF mission and values. - Strong client services skills – responsive, able to anticipate concerns, ability to problem solve. - Ability to joyfully manage several threads of communication and correspondence with internal and external stakeholders. - Strong written and verbal communication skills, with an ability to present complex information in a clear and concise manner, with a client-focused approach. - Detail-oriented with strong organizational skills and the ability to manage multiple tasks and deadlines simultaneously. - Demonstrate technical expertise in guiding clients through software platform walkthroughs. - Familiarity with database organization and management, data entry and verification, and experience with different database software. - Ability to effectively and quickly learn and work across different software platforms. - Ability to work independently and effectively in a virtual environment. - Ability to work with a remote team, including regular computer, phone, internet, and video conferencing access. PREFERRED QUALIFICATIONS - Experience with databases, experience with Airtable a plus. - Knowledge of Donor Advised Fund compliance and IRS regulations. SALARY & BENEFITS The starting salary for this position is $64,000 and is commensurate with experience. This position will be remotely based, but will require domestic travel, as needed, including the Foundation’s retreats. Generous benefits package that includes 100% employer-paid health insurance (medical, dental, and vision), 401k match, PTO and leave policies, professional development funds, and remote work stipend. ACF ENVIRONMENT The work of our team is centered on the core values of the Amalgamated Foundation: Collaboration, Accountability, People First and Impact. We share a commitment to curiosity, growth and respect and are a lean team of doers and problem solvers. We are proud of our work in supporting the collective effort to make the world a more equitable and kinder place. The ACF environment is curious, flexible, committed, and willing to learn and grow as part of a small, collaborative team. As well as joyfully able to work in a start-up environment. At the Amalgamated Charitable Foundation, we value a diverse, inclusive workforce, and we provide equal employment opportunities for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. We welcome applicants with a range of experiences and encourage you to apply, even if you don’t meet all qualifications listed.