• Manages the development and execution of large or complex enterprise wide health care information technology demands, projects, or programs • Ensures adherence to budget, schedule, and scope and business needs using established Enterprise Project Management Office processes and standards • Develops strategic project plans including information such as project objectives, requirements, scheduling, milestones, budget management, resource management, risk management, and change management • Monitors and reviews demand approval progress • Holds vendors/vendor resources accountable to meet agreed upon deliverables • Guides project team members and stakeholders to identify and solve issues by utilizing project management knowledge and industry standards • Conducts post-implementation evaluations and lessons learned sessions to assess project outcomes, ensuring benefits and quality standards are met

Job Title: Project Coordinator Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for project schedules and deadlines) About the Role: Our client is seeking a Project Coordinator to provide structure, communication, and accountability across projects. This role ensures projects stay on track by managing timelines, tracking deliverables, and maintaining documentation. The Project Coordinator is the central link between project managers, stakeholders, and team members — keeping everyone aligned and ensuring nothing slips through the cracks. Responsibilities: Project Planning Support: - Assist in developing and maintaining project schedules in Asana, Trello, Monday.com, MS Project, or Smartsheet. - Update Gantt charts, timelines, and task lists to reflect current project status. Documentation & Reporting: - Capture meeting minutes, distribute agendas, and log action items. - Maintain organized documentation repositories (SharePoint, Google Drive, Confluence). - Prepare weekly project status reports and dashboards summarizing progress, risks, and blockers. Communication & Coordination: - Act as liaison between project managers, team members, and stakeholders. - Ensure updates are communicated clearly and decisions are documented. - Follow up on outstanding tasks and escalate risks where needed. Task & Resource Tracking: - Monitor task completion and dependencies. - Track resource allocation and update calendars for availability and workload. Quality & Risk Monitoring: - Flag overdue tasks or blockers. - Ensure deliverables meet quality standards before submission. - Track and update risk registers. Vendor & Partner Coordination: - Manage communication with external vendors or partners. - Track deliverables against contracts and escalate issues as needed. What Makes You a Perfect Fit: - Highly organized, detail-focused, and proactive. - Strong communicator who ensures everyone is on the same page. - Comfortable juggling multiple projects and deadlines. - Process-driven with an ability to spot risks and gaps early. Required Experience & Skills (Minimum): - 2+ years in project coordination, operations, or administrative support. - Hands-on experience with project management tools (Asana, Trello, Monday.com, MS Project). - Excel/Google Sheets skills (trackers, pivot tables, conditional formatting). - Strong documentation and communication skills. Ideal Experience & Skills: - PMP, CAPM, or Agile certification (or in progress). - Familiarity with Agile/Scrum and sprint planning. - Industry exposure in SaaS, marketing, professional services, or construction. What Does a Typical Day Look Like? A Project Coordinator’s day revolves around keeping the team aligned, the plan updated, and stakeholders informed. You will: - Maintain project schedules so timelines, dependencies, and milestones are visible and accurate. - Track deliverables by following up with team members, updating task statuses, and escalating overdue items. - Document and report through meeting agendas, minutes, and weekly status updates. - Facilitate communication between stakeholders and team members, ensuring clarity on priorities and decisions. - Monitor risks and blockers so they are flagged early and addressed quickly. - Keep records current by maintaining project documentation and repositories for audit and reference. In essence: you ensure that projects run smoothly, no deadlines are missed, and leadership always has clear visibility into progress and risks. Key Metrics for Success (KPIs): - On-time delivery of milestones and tasks. - Weekly status reports and dashboards delivered consistently. - No missed deadlines due to poor coordination. - Organized, up-to-date project documentation. - Positive feedback from stakeholders on clarity and communication. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., build a sample project tracker and prepare a short status report) - Client Interview - Offer & Background Verification

• Own marketing execution for Pavilion’s flagship events, summits, webinars, and partner-led programs. • Build and manage promotional plans across email, Slack, LinkedIn, newsletters, chapter/community channels, and partner toolkits. • Partner with internal stakeholders to drive ticket sales, registration growth, and audience quality. • Develop audience-specific messaging for GTM leaders, executives, members, prospects, sponsors, and community segments. • Track registration progress, promo performance, ticket inventory, and campaign pacing. • Partner closely with the Sponsorships team to understand sold packages, contract inclusions, deliverables, timelines, and sponsor expectations. • Project manage sponsor deliverables including webinars, eBooks, Demo Days, newsletter placements, Slack posts, social posts, event activations, and other partner campaigns. • Serve as a key operational point of contact for sponsor-facing execution. • Ensure sponsor deliverables are completed on time, accurately, and in alignment with Pavilion’s brand and audience expectations. • Own the end-to-end webinar workflow from sponsor handoff through scheduling, landing page creation, promotion, live production, and post-event reporting. • Create or refine landing page copy, promo plans, calendar invites, speaker logistics, and sponsor communications. • Support or lead planning for major Pavilion events, including GTM, Women’s Summit, functional summits, VIP experiences, sponsor activations, and related programming.

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in: We are looking for a senior-level project manager who enjoys managing multiple, dynamic, and fast-paced projects that deliver customized solutions to meet our customers’ specific needs. What you will do: We bring to life our clients’ vision for enhancing learning by building custom applications/solutions that go beyond our core software offerings. How do we do it? - Orchestrate Delivery: Lead the end-to-end delivery of multiple concurrent custom software solutions, ensuring rigorous adherence to scope, budget, and timeline within the Canvas LMS ecosystem. - Strategic Relationship Management: Cultivate high-trust partnerships with clients, managing expectations through proactive communication and sophisticated change management to maintain project integrity. - Cross-Functional Leadership: Drive collaboration between external stakeholders and internal teams—including Solutions Architecture, Engineering, UI/UX, QA, Customer Success, and Sales—to deliver complex technical requirements and successfully navigate through User Acceptance Testing (UAT). - Risk Mitigation & Accountability: Oversee the full project lifecycle, implementing robust risk mitigation strategies and maintaining high levels of accountability across all development phases. - Data-Driven Reporting: Leverage enterprise tools (Salesforce, JIRA, Smartsheet, Confluence, PSA software) to maintain precise data integrity, providing executive-level reporting on project health, resource utilization, and financial performance. - Product Subject Matter Knowledge: Develop understanding in Instructure’s product suite to act as part of the strategic advisory team for custom development and services opportunities. What you will need to know/have: - Proven Experience: A minimum of 5+ years as a lead Project Manager in a technical environment, with a demonstrable track record of managing high-stakes, client-facing custom software projects. - Methodological Mastery: Expert-level command of both Waterfall and Agile methodologies, specifically as applied to fixed-scope/fixed-fee client engagements. - Professional Certification: PMP or Scrum Master certifications are preferred. - Technical Literacy: Deep understanding of the Software Development Life Cycle (SDLC), including experience managing technical integrations involving APIs and LTI standards. - AI-Enhanced Execution: A forward-thinking approach to project management, including the practical application of Generative AI tools to automate status reporting, enhance documentation, and improve day-to-day processes. - Executive Communication: Exceptional verbal and written communication skills, with the ability to articulate technical complexities to non-technical stakeholders and influence decision-making at the executive level. - Operational Excellence: High professional stamina with a meticulous eye for detail and the organizational mastery required to navigate complex, fast-paced environments. - Collaborative Demeanor: A composed and constructive approach to feedback, with the ability to maintain a positive, high-performance team culture under pressure. - Educational Background: A Bachelor’s degree in Business, Information Systems, or a related field. - Industry Context: Prior experience in the LMS/EdTech industry or within a professional services firm specializing in custom SaaS solutions is highly desirable. Get in on all the awesome at Instructure! We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect: - Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success. - Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location. - Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs. - Comprehensive wellness programs and mental health support - Annual learning and development stipends to support your growth - The technology and tools you need to do your best work - Motivosity employee recognition program - A culture rooted in inclusivity, support, and meaningful connection We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes. Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate. All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws. Any attempt to misrepresent personal or professional information will result in disqualification.