• You keep the finances running and ensure everything operates smoothly behind the scenes. • You check incoming invoices, bring order to the document jungle, and make sure every figure is posted to the correct account. • You have an eagle eye for detail and ensure no document is lost or duplicated. • You monitor incoming payments, spot discrepancies immediately, and ensure a smooth cash flow. • You liaise with our internal teams and external partners when there are queries or anything that doesn’t add up.

• Oversee the daily activities and performance of assigned bookkeepers. • Ensure accurate financial data entry, reconciliations, and payroll processing. • Review activity statements and assist with year-end reconciliations. • Prepare monthly management reports and account reconciliations. • Act as the first point of escalation for team or client issues and provide effective resolutions. • Support the onboarding, training, and development of new team members. • Ensure adherence to internal processes, policies, and client requirements. • Monitor team attendance, leave usage, and workload distribution. • Report team updates, challenges, and progress to the Assistant Manager or Manager.

Job Role: The Payroll and  Accounts Admin Compensation range: $1400 - $1600 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: a registered NDIS and approved Aged Care provider focusing on tailored home care, personal assistance, and community participation. With over two decades of experience, the company provides personalized support, including nursing care and daily assistance, aimed at fostering independence, dignity, and quality of life for clients. Role Overview: The Payroll and Accounts Admin supports the Finance function through accurate payroll administration, timely Xero reconciliations, and structured back-office finance processing. The role is responsible for preparing payroll and reconciliation work in line with established operating cycles, maintaining clean and accurate records, and providing reliable support across finance administration workflows under the direction of the Finance Business Partner. This role plays a key part in strengthening day-to-day finance execution, improving team continuity, and reducing the transactional workload for more senior finance team members. Key Responsibilities: - Payroll Administration - Prepare payroll inputs in line with agreed payroll cycles and deadlines. - Validate timesheets, payroll codes, hours worked, classifications and related payroll data before submission for review. - Process payroll administration tasks including leave entries, adjustments, payroll file preparation, payroll system uploads, superannuation checks, and post-payroll reconciliations.  - Ensure payroll preparation is completed accurately and in accordance with internal controls, payroll processes and applicable compliance requirements. - Flag late, incomplete or incorrect payroll inputs promptly for review. - Maintain supporting payroll records, schedules and working papers in a clear and audit-ready format. - Prepare payroll work for review and approval by the Finance Business Partner. 2. Xero Reconciliations and Ledger Hygiene - Complete weekly reconciliations across bank accounts, payroll clearing accounts, wage control accounts, super clearing accounts, credit cards, supplier-related balances, inter-company accounts, inter-entity accounts and other balance sheet accounts as allocated. - Maintain accurate and up-to-date records in Xero in line with CSA’s chart of accounts and reconciliation structure. - Follow agreed guidelines and apply updated procedures where required. - Investigate basic discrepancies and prepare clear supporting notes for review. - Escalate unresolved variances, account issues or exceptions to the Finance Business Partner in a timely manner. - Maintain clean supporting schedules and reconciliation files to improve month-end readiness and financial hygiene. 3. Finance Operations Support - Undertake structured cross-training to support continuity across invoice processing workflows during periods of leave or absence. - Provide backup support, when required and under supervision, across invoice uploads, Visual Care coding, service code alignment, bill creation in Xero, and related finance administration tasks.  - Follow documented workflows, checklists and handover instructions when providing coverage support. - Maintain accuracy, status visibility and timely follow-through across any backup tasks performed. - Escalate issues, coding uncertainty, or workflow exceptions to the Finance - Business Partner rather than resolving outside agreed process. 4. Claims Cycle Support - Support the Claims Assurance and Receivables function through the preparation of Xero-based reports, extracts and supporting data as requested. - Assist with updating trackers and finance support records where relevant. - Maintain accurate source data and finance system records to support claims, receivables and reporting workflows. - Help reduce manual administrative burden on senior finance roles by ensuring finance data is current, accessible and reliable. - Provide administrative support only, with accountability for final reporting, review and presentation remaining with the relevant senior role. 5. Process Discipline and Documentation - Follow documented finance processes, checklists, control steps and standard operating procedures. - Maintain orderly and well-documented records across payroll, reconciliations and finance support work. - Escalate issues early where deadlines, data quality or process integrity are at risk. - Contribute to small process improvements that strengthen finance workflow reliability, consistency and accuracy.

• Responsible for coordinating the service of existing and replacement equipment for the National Accounts within the National Service Department. • Receiving and entering National Service calls daily, each call requires follow up until completed. • Approving invoices for service, repair, and preventative maintenance work. • Gather pricing and processing quotes of service. • Process work orders and order parts and follow up until completion. • Enter all applicable information into Alert order management system. • Research/develop and maintain relationships to expand service network. • Prepare quotes for customers to include pricing, parts and lead times. • Log & track work orders daily. • Maintain a high level of customer service. • Complete processing in the service software to invoice customer. • Approve vendor bills. • Other duties as assigned by supervisor.