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VaVa Virtual Assistants logo
VaVa Virtual Assistants

Our job is to make your job easier

Virtual Sales Assistant – Co-Founder

SalesSalesOtherRemoteSeniorTeam 1-10Since 2010H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

168 days ago

Salary

0

Seniority

Senior

3 yrs expEnglish

Job Description

Virtual Sales Assistant – Co-Founder

VaVa Virtual Assistants

• Support all sales-related administrative and operational tasks • Monitor multiple inboxes daily, including the Founder’s email, shared sales inbox, and assigned folders • Draft, prepare, and organize sales-related email responses using approved templates • Maintain email thread continuity by replying within existing conversations whenever possible • Identify time-sensitive sales communications and prioritize accordingly • Monitor referral-related emails and prepare thank-you drafts when applicable • Manage scheduling-related email communication for sales activities • Add, update, and maintain all leads in Monday.com CRM • Accurately track lead sources, referral details, statuses, and follow-up timelines • Ensure CRM data accuracy to support reporting and analytics • Monitor Calendly daily to ensure sales calls are confirmed and properly scheduled • Draft sales proposals and proposal emails using approved templates • Prepare and send contracts • Prepare weekly sales reports and analytics using Calendly and CRM data • Assist with sales-related one-off projects, outreach initiatives, follow-ups, and automation • Support light social media sales monitoring

Job Requirements

  • Must reside in and be authorized to work in the United States
  • 3+ years of experience in a sales assistant, sales operations, or executive support role
  • 3+ years of experience working in a fully remote environment
  • Strong experience managing inboxes, calendars, and CRMs in fast-paced environments
  • Excellent written and verbal communication skills
  • High level of comfort with process-heavy, detail-oriented work
  • Experience supporting founders or executives in a sales-driven business (preferred)
  • Familiarity with Monday.com, Calendly, DocuSign, and Google Workspace (preferred)
  • Experience with proposal preparation and contract workflows (preferred)
  • Comfort with making outbound calls for follow-up and verification (preferred)
  • Prior experience in virtual assistant agencies or service-based businesses (preferred)

Benefits

  • Remote work
  • Contract position

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