Job Title: Virtual Personal Assistant Type: Full-time; Remote Schedule: US Time zone We are currently seeking a reliable and highly organized Virtual Personal Assistant to support daily personal and business operations remotely. This role is ideal for someone who is detail-oriented, proactive, and able to manage multiple responsibilities with minimal supervision. Key Responsibilities: - Manage calendar, appointments, and daily tasks - Monitor and respond to emails and messages - Follow up with clients, vendors, and team members - Perform administrative tasks such as data entry and file organization - Assist with invoicing, scheduling, and business coordination - Handle personal tasks such as travel booking and online orders

Role Description We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows. The role primarily focuses on managing emails, maintaining records, coordinating with internal teams, and ensuring smooth execution of operational tasks. This position requires someone who can handle multiple priorities, stay organized in a fast-paced environment, and proactively support both operations and client communication. Role and Responsibilities Core Responsibilities (Initial Phase): - Monitor and manage emails, client communications, and internal channels (including chats and Zingle) - Assist in drafting, reviewing, and responding to emails - Perform data entry and maintain accurate records across systems - Schedule messages, reminders, and follow-ups, ensuring timely confirmations - Support staffing managers with event-day logistics (check-ins and check-outs) - Prepare and send client quotes using existing workflows and tools - Schedule and manage follow-up communications with clients - Draft and prepare contracts as required - Work extensively with Zoho One (especially Books and CRM) to manage and streamline operations Secondary Responsibilities (Growth Phase): - Support sales pipeline management and client follow-ups - Handle advanced CRM and contract management tasks - Provide broader administrative and executive support - Assist with basic marketing tasks and process documentation - Identify opportunities to improve workflows and operational efficiency Qualifications - Bachelor’s degree in Business Administration, Management, or a related field (preferred) - 1–3 years of experience in operations, administration, or a similar role - Strong written and verbal communication skills - Experience with CRM systems, preferably Zoho One (Books & CRM) - Excellent organizational and multitasking abilities

Title: Executive Assistant, HMI Location: New York United States Job Description: Be Part of What's Next Step into a high-impact role at the center of a global media powerhouse, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership on an international stage. About Hearst Magazines (Why Us?) Hearst Magazines' portfolio of more than 30 iconic brands in the U.S.-including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanics - inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world-and together, we are shaping what's next. Key Responsibilities (What You Are Doing) - Provide high-level administrative support to the Hearst Magazines International President (HMI), ensuring seamless day-to-day operations - Manage complex global calendars, meetings, and scheduling across multiple time zones and priorities - Coordinate international travel arrangements, detailed itineraries, and logistics - Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy - Serve as a central point of contact for internal and external stakeholders across regions, fostering strong communication and alignment - Track expenses, support budget management, and handle financial reporting tasks - Coordinate global projects and initiatives, ensuring timelines, deliverables, and communications stay on track - Handle confidential information with discretion and professionalism - Travel with the executive internationally and domestically as needed to support meetings, events, and international business initiatives Qualifications (What We're Looking For) - At least 5 plus years of proven experience supporting senior executives in a fast-paced, global support function - Exceptional organizational and time-management skills, with the ability to manage competing priorities across regions, working across different time zones/regions - Strong communication and collaboration skills, with experience working across diverse, international teams - High level of discretion, sound judgment, and professionalism when handling sensitive information - Proficiency in tools such as Microsoft Office Suite, Google Workspace, Zoom, and presentation software - Resourceful, proactive, and solutions-oriented with the ability to work independently - Strong attention to detail and ability to execute with accuracy under pressure - Adaptable and comfortable navigating a dynamic, fast-evolving environment - Hybrid role based in New York City with a minimum of 4 days per week in-office Benefits (What We Offer) - Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries. - Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events. - Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities. - Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered. - Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1. - Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match. The base salary for this role is between $90,000 - $120,000. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Support refugee youth’s academic and social-emotional progress through homework assistance, small group instruction, and behavior management. Assist with program setup, outreach to families, interpretation services, and administrative tasks to ensure...