The Patrick J. McGovern Foundation (PJMF) invests in the enhancement, exploration, and development of data science and artificial intelligence for good. Named f
Operations Coordinator
Location
United States
Posted
80 days ago
Salary
$58K - $81K / year
Seniority
Mid Level
Job Description
Operations Coordinator
Patrick J. McGovern Foundation
• Support day-to-day coordination of staff requests across travel, software access, procurement, and vendor management, ensuring timely and accurate resolution. • Track timelines, deliverables, and dependencies across operational workstreams, surfacing gaps early and keeping stakeholders informed. • Support updates to PJMF's internal knowledge management system and maintain operational documentation, guides, and resources so workflows stay clear and repeatable. • Coordinate logistics for internal and external events from planning through post-event follow-up, including scheduling, vendor coordination, and travel support. • Partner with teams across the foundation to ensure operational needs are addressed with consistency, responsiveness, and clear follow-through. • Coordinate cost-effective travel arrangements for staff and improve the overall traveler experience. • Support procurement activities, including vendor selection, contract management, and timely close-out of contract files. • Contribute to quarterly risk register reviews and help build a risk-aware culture across the organization. • Other duties as assigned
Job Requirements
- Bachelor’s degree 2+ years of relevant experience in operations, coordination, or service support work where accuracy, follow-through, and ownership of repeatable workflows mattered.
- Project Management: Ability to prioritize and manage multiple tasks concurrently. Comfortable with hands-on operational tasks; proven ability to manage multiple tasks and responsibilities with keen attention to detail.
- Tools and systems: Proficiency with Google Workspace. Comfort learning and operating in systems like project trackers and ticketing/request tools (e.g., Asana, Jira, or similar)
- Operational judgment: Strong instincts for prioritizing competing requests, clarifying ambiguity, and knowing when to escalate.
- Detail and reliability: Consistently produces high-quality work, maintains trackers, and closes loops without reminders.
- Service orientation: Enjoys enabling others through responsive support, clear communication, and dependable delivery.
- Remote self-management: Comfortable operating independently in a distributed environment with strong written communication and proactive visibility.
- Documentation mindset: Able to maintain and improve internal documentation and lightweight processes that make work repeatable and resilient.
- Optimism and Joy: An abundance of positivity, we love what we do every day because we get to do purpose-driven work!
- Mission alignment: Motivated by supporting a mission-driven team from an enabling, behind-the-scenes role.
- Work Eligibility: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Benefits
- Health Coverage – Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents.
- HSA/FSA plans, life insurance, and short- and long-term disability coverage
- Long-term Rewards – 401(k) retirement plan with generous matching up to 6% of annual pay, plus an additional discretionary match at the end of year
- Flexible PTO – Unlimited paid time off, which allows team members to take the time they need for vacation or illness so they can return to work able to contribute fully to our mission. The foundation recognizes 11 paid national holidays per year and may also announce closure for local, regional, or state holidays
- Remote Work Environment - Ability to work 100% remotely, but not alone - with mature, socially minded professionals. Remote work stipend to support remote working needs.
- Wellness Support – Access to Ginger, Gympass, Headspace, and SmartSpend Plus, along with financial well-being providers
- Parental Leave – Up to 6 months of gender-neutral paid leave for parents and caregivers when they have a new addition to their families
- Learning Reimbursements – Foundation policy encouraging employees to explore development opportunities such as peer learning, internal training, and external activities; savings on student loans (available via insurance provider)
- Philanthropic Gift Matching – opportunity for team members to support vulnerable communities, reflecting PJMF’s commitment to social impact
Related Guides
Related Categories
Related Job Pages
More Operations Jobs
Senior Clinical Data Operations Analyst
R1 RCMTechnology-driven revenue cycle management services for healthcare providers.
• Support successful client clinical data implementations - acquiring data, importing data, validating data, and getting the system ready for go live - with particular focus on strategic and/or complex clients, managing deliverables to timelines. • Communicate technical and healthcare revenue cycle concepts and collaborate with internal and external customers (including client IT/data contacts) to work towards extracts that meet data specifications; provide ad hoc sales engineering support. • Work with industry-standard formats including FHIR and HL7 (v2/v3) to ensure accurate data exchange and interoperability. • Ensure successful ongoing client data feeds by monitoring imports, identifying patterns, and mitigating risks to data flow and process. • Create and automate data pipelines and workflows to move data from one point to another to meet data availability needs of the business. • Manage relationships with internal stakeholders to collaboratively strategize how to best enable client data to meet technical or operational needs and satisfy data requirements for downstream R1 products, analytics, and end-users. • Act as a liaison/representative for the team to build trust and generate buy-in with leadership counterparts; understand and adapt to changing business operations and priorities. • Apply a deep understanding of healthcare and revenue cycle data to solve complex problems or streamline processes for internal and external stakeholders. • Influence internal and external stakeholder decisions by interpreting and presenting outcomes of research/analysis and current state to both technical and non-technical stakeholders. • Partner with Product and Engineering to troubleshoot IT issues and design future state data platform tooling/process by leveraging knowledge of complex data sets, technical needs, business impacts and process pain points/opportunities. • Seek opportunities to drive process improvements and increase efficiency of team’s operations with critical thinking and openness to new technologies/techniques.
Operations Supervisor
JLLJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Remote Operations Supervisor opportunity—must be based in or near Cincinnati, OH for facility travel! Take charge of dynamic multi-site facility operations from the comfort of your home office! You'll be the driving force behind efficient operations, traveling to diverse facilities where every day brings new challenges and opportunities. Track performance metrics, collaborate with regional teams, and streamline processes that create real impact while building your career in a role that perfectly blends strategic thinking with hands-on problem-solving. Join JLL and make your mark in facilities management with a company that values innovation and delivers results! Check out some of what you'll do: - Communicate owner/landlord processes to ensure full understanding by engineers and contractors performing building infrastructure work - Identify and execute updates and implementation of policies, procedures, and best practices - Identify safety hazards and work with EH&S and account management teams to remediate risks, ensuring a safe environment for staff - Manage refrigerant purchases and tracking for compliance and cost control - Gather information for business reporting purposes and track SLA performance - Track work orders in Corrigo and manage NTE (Not to Exceed) limits in work orders - Oversee operation, staffing, performance, and development of technical teams, including performance reviews and compliance with policies and training - Participate in recruiting, interviewing, and onboarding of technicians Required Qualifications: - High School diploma or GED - EPA Universal license - A valid state-issued driver's license - 5+ years of technical experience in building engineering with expertise in packaged HVAC equipment repair, refrigeration, and maintenance, plus demonstrated STRONG people management skills to lead and develop technical teams effectively. - Excellent interpersonal and supervisory skills with strong emphasis on customer service, combined with analytical abilities, detail-oriented approach, and organizational management skills to effectively multi-task and lead teams. Pay $100,000-130,000 annually, depending on experience Schedule: Monday - Friday day shift, on-call 24/7 This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 100,000.00 – 130,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: Remote –Cincinnati, OH, Lexington, KY, Louisville, KY If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: - 401(k) plan with matching company contributions - Comprehensive Medical, Dental & Vision Care - Paid parental leave at 100% of salary - Paid Time Off and Company Holidays - Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
Operations Supervisor
JLLJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Remote Operations Supervisor opportunity—must be based in or near Grand Rapids, MI for facility travel! Take charge of dynamic multi-site facility operations from the comfort of your home office! You'll be the driving force behind efficient operations, traveling to diverse facilities where every day brings new challenges and opportunities. Track performance metrics, collaborate with regional teams, and streamline processes that create real impact while building your career in a role that perfectly blends strategic thinking with hands-on problem-solving. Join JLL and make your mark in facilities management with a company that values innovation and delivers results! Check out some of what you'll do: - Communicate owner/landlord processes to ensure full understanding by engineers and contractors performing building infrastructure work - Identify and execute updates and implementation of policies, procedures, and best practices - Identify safety hazards and work with EH&S and account management teams to remediate risks, ensuring a safe environment for staff - Manage refrigerant purchases and tracking for compliance and cost control - Gather information for business reporting purposes and track SLA performance - Track work orders in Corrigo and manage NTE (Not to Exceed) limits in work orders - Oversee operation, staffing, performance, and development of technical teams, including performance reviews and compliance with policies and training - Participate in recruiting, interviewing, and onboarding of technicians Required Qualifications: - High School diploma or GED - EPA Universal license - A valid state-issued driver's license - 5+ years of technical experience in building engineering with expertise in packaged HVAC equipment repair, refrigeration, and maintenance, plus demonstrated STRONG people management skills to lead and develop technical teams effectively. - Excellent interpersonal and supervisory skills with strong emphasis on customer service, combined with analytical abilities, detail-oriented approach, and organizational management skills to effectively multi-task and lead teams. Pay $100,000-130,000 annually, depending on experience Schedule: Monday - Friday day shift, on-call 24/7 This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 100,000.00 – 130,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: Remote –Benton Harbor, MI, Grand Rapids, MI, Holland, MI, Traverse City, MI If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: - 401(k) plan with matching company contributions - Comprehensive Medical, Dental & Vision Care - Paid parental leave at 100% of salary - Paid Time Off and Company Holidays - Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
• Communicate, timely, professionally and courteously with our borrower and lender customers • Establish and maintain effective working relationships with a variety of lenders • Identify and understand curative issues that require attention/resolution and direct communication with lender or borrower • Communicate with borrower or lender to resolve curative issues as needed • Document preparation for necessary items including but not limited to conveyance Deeds and Subordinations where legally permitted • Prepare final closing package, including final settlement statements, revised CDs, borrower proceeds preferences, borrower affidavits, and more • Perform pre-close quality review of all title and escrow documents • Review lender documents for accuracy (review vesting page, signature pages, riders, deeds, ensure loan amount matches CD, ensure document dates match schedule dates) • Review and understand lender instructions in their entirety • Complete closings in a timely and high-quality manner • Prepare files for final policy generation, recording, and settlement statement • Confirm vesting during balancing • Ensure all invoices are obtained and funds collected prior to close • Balance a closing disclosure • Ensure that closing documents are delivered to the notary for signing (ensure all signers are present for closing and that document packages are delivered to signing agent/notary portal) • Verify signing details and accuracy of signed loan documents • Perform post-close file reviews for accuracy of payoffs, vesting, and lender documents for the disbursement of funds • Adhere to established quality and compliance standards • Effectively manage and resolve escalations



