Role Description The Mobility Services Department (MSD) is seeking a professional, self-motivated, and experienced Executive Assistant to support the department. The position reports to the MSD Managing Director. The Executive Assistant provides general support to a 16-person cross-functional team and plays a vital role in advancing departmental initiatives. Key responsibilities include: - Performing complex administrative and operations tasks. - Coordinating programs and projects with subject matter experts. - Supporting internal and external activities. - Tracking budgets and expenditures. - Engaging with diverse stakeholders in a fast-paced, dynamic environment. All in support of the region’s Transportation Demand Management (TDM) Program. Essential Duties and Responsibilities: - Provides executive and administrative support to the MSD Director, including calendar coordination, travel coordination, phone and correspondence workflow, and ensuring timely task execution with appropriate staff engagement. - Coordinates internal and external communications, acting as a liaison across departments and with external partners, while maintaining confidentiality and supporting senior leadership priorities. - Assists MSD staff with administrative support and project management of strategic initiatives, programs and functions which may include monitoring budgets and expenditures; coordinating processes; interacting with stakeholders and partners; and coordinating workflow and work product. - Oversees monthly and quarterly reporting to track and monitor both MSD and Agency goals and objectives. - Supports meetings and events planning, including scheduling, logistics, materials preparation, and stakeholder engagement. - Supports recruitment logistics, screening, interviewing, onboarding, and department organizational updates in collaboration with HR and other internal teams. - Oversees the procurement and inventory of departmental office supplies, ensuring that purchases are in accordance with ARC policies and procedures, including proper documentation management. - Processes and manages travel expense authorization and expense reimbursement reports, ensuring that travel plans and expenses are in accordance with ARC policies and procedures, including proper documentation management. - Performs general document management and control, including filing and archiving project and operational documents in accordance with ARC policy. - Assists in the preparation of regularly scheduled reports, presentation materials, slide presentations, forms, charts, memos, and other written communications as required. - Collaborates within ARC as needed to maintain MSD content on the ARC website. - Performs other duties as assigned to support Agency goals and objectives. Qualifications - Associate’s degree in business administration, public administration, accounting, finance or related field. - Four years of administrative support or customer service experience. - OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Requirements - 3+ years of experience supporting executive level leaders. - 5+ years of administrative/office management experience. - 5+ years of experience with productivity and project management software. - Experience with Asana or other task management/collaboration software. Benefits - Comprehensive health insurance. - Retirement plans. - Paid time off and holidays. - Professional development opportunities.

• Transform chaos into success by supporting US-based clients. • Master organization skills to prioritize and schedule effectively. • Streamline inboxes and manage correspondence. • Anticipate needs and act proactively. • Manage a wide range of personal tasks for your executive. • Adapt to varying priorities and maintain composure under pressure.

• Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively. • Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial. • Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive? • Strategic Calendar Management: Master organization skills to prioritize and schedule effectively. Create systems for clarity in complex situations. • Communication Hub: Streamline inboxes and manage correspondence. Use emotional intelligence to handle stakeholders at all levels. Synthesize complex information into clear, actionable insights. • Operational Efficiency: Anticipate needs and act proactively. Manage diverse projects of varying complexity. Coordinate travel arrangements with meticulous attention to detail. • Decision Support: Gather and analyze relevant data to support executive decision-making. Prepare reports and presentations as needed. Offer your unique perspective to contribute to strategic discussions. • Adaptability and Growth: Thrive in a fast-paced, ever-changing remote environment. Actively seek and implement feedback for continuous improvement. Balance multiple priorities while maintaining composure under pressure. • Executive Buffer: Handle routine matters independently to free up your executive's time. Know when to involve your executive and when to make decisions autonomously. Maintain confidentiality and exercise discretion in all matters. • Personal Support: Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands.

Title: Medical Office Assistant Location: Beechy Canada Job Schedule Part time Job Description: Position #: 9010514 Union: SEIU Facility: Beechy Health Centre City/Town: Beechy Department: Primary Care Sites Type: Part-time temporary FTE: 0.5 Shift Information: Days Hours of Work: 112 hours per 6 weeks Relief: No Float: No Field Hours: No Salary or Pay Band: Pay Band 10 $22.020 to $23.550 (3 step range) Travel Required: No Job Description: Provides medical administrative support to departments/programs including medical transcription. Human Resources Exemption: No Experience - One (1) year experience in an office environment Education - Medical Office Administration Diploma Competencies - Advanced - Keyboarding skills - Intermediate - Computer skills - Interpersonal skills - Organizational skills - Communication skills Knowledge and Abilities - Ability to work independently Other Information - Required education or equivalent must be completed within a specified timeframe - Official Description at: //www.working-for-health.ca/supportjobevaluation - If no qualified applicants unqualified applicants may be considered - Scheduled hours of work may be reduced during the rotation stipulated when a statutory holiday is recognized during that period.