Building A Brand Starts With Our Story FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com Location: Remote within US What You Would Get To Do: The Events Administration Coordinator supports the operational, financial, and administrative functions of an embedded events team within a client account. This role bridges event delivery and financial coordination, ensuring the smooth execution of vendor onboarding, invoice management, payment tracking, reporting, and team operations. The Coordinator plays a key part in maintaining process accuracy and compliance across client systems and spend management platforms, while also assisting with day-to-day event and project logistics, as required. The ideal candidate is organized, proactive, and detail-oriented, with the ability to work across multiple priorities and communicate effectively with vendors, internal teams, and client stakeholders. Your Contributions: Vendor & Financial Administration - Coordinate or assist with vendor onboarding and maintenance across systems (i.e. KY3P, Ariba, Spend Management). - Manage documentation, contracts, and approvals through approved systems. - Process and track invoices, ensuring timely submission, issue resolution, and compliance with client processes. - Reconcile event-related payments and support month-end accruals and reconciliations. - Assist in tracking budget spend and preparing basic reports or summaries for leadership review. - Liaise with Accounts Payable and Project Accounting teams to ensure timely vendor payments and accurate coding. - Support with monthly expense reconciliation, if applicable to the dedicated account. - Assist with event-related purchasing, payments, and expense tracking to ensure compliance with client and company standards. Operational & Administrative Support - Respond to daily inquiries from internal teams and external vendors with professionalism and accuracy. - Support employee onboarding within the event team, including preparation of welcome documents and training coordination, as required. - Assist with system access management, internal requests, and process documentation updates. - Maintain team databases, trackers, and shared resources to ensure version control and information accuracy. - Coordinate team engagement initiatives (e.g., milestone tracking, celebrations, and team events). What We Are Looking For: Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First. - 1-3 years of relevant experience - Bachelor's Degree preferred - Proficient with Microsoft Office applications such as Excel and PowerPoint - Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail - Highly motivated, able to work independently and exhibit strong work ethic - Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers - Excellent oral and written communication skills - Creative problem solver, resourceful, and a team player - Ability to manage multiple projects simultaneously, prioritize workloads and maintain attention to detail - Calm and flexible approach to handling the pressure and stress of ever-changing demands - Ambitious, proactive and flexible when dealing with ever-changing situations - Demonstrated ability to collaborate with colleagues at all levels At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth: - Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $45,000 to $48,000. #LI-AB1 #LI-remote FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

• Collaborate on the following events: Triannual HSOB team trainings (domestic): three annual internal in-person meetings designed to align the High School Outbound team on strategies and goals. • Annual Global Education Summit (domestic): A conference for 300+ high school educators that focuses on professional development, networking, and program growth opportunities. • Annual summer site visits (international): Multi-location international trips for top-sending educators, giving them the chance to observe CIEE’s summer programs firsthand. • Drive the planning and execution timeline of all HSOB events, in collaboration with the CIEE Events team. • Develop the brief for each event to align the HSOB and Events teams on goals, requirements, and success metrics. • Chair all event planning meetings. Summarize and distribute notes internally. • Track the status of all event plans and provide leadership with regular updates. • Lead the administrative "wrap-up" of the event including distributing evaluations, tabulating feedback, summarizing data, and distributing comprehensive outcome reports to the team. • Execute events on schedule and in keeping with overall strategic and budget goals. • Develop communication plans for event promotion to attendees and core audiences.

• Reporting to the Director of Strategic Events, the Event Marketing Manager, EMEA is responsible for end‑to‑end planning of OneStream’s experiential flagship events and aligned customer marketing programs. • This role partners across marketing, communications, and GTM teams to deliver high‑impact experiences that support brand awareness, pipeline growth, customer adoption, retention, and overall impact to revenue. • Supports a centralized event framework with localized execution across demand and lead generation, content/programming, creative, event management, and technology. • Provides regional events operations support for OneStream user groups in EMEA. • In partnership with the Customer User Group Program Manager, helps plan and execute EMEA user group meetings, supports regional user group leaders, and assists with the operational requirements to launch new user groups in priority EMEA markets. • Effectively manages global budgets, timelines, and resource allocation across regions, including the negotiation and delivery of all associated supplier contracts. • Works with regional field marketing and sales leaders to define local campaign adaptation and execution strategies. • Implements tracking and reporting best practices according to the global campaign framework. • Fosters strong cross-functional collaboration and alignment in a matrixed model with regional teams, stakeholders, and agency partners. • Provides “on the ground” support, guidance, leadership and partnership to regional field marketing and GTM teams for key program responsibilities.

• Collaborate on the following events: Triannual HSOB team trainings (domestic): three annual internal in-person meetings designed to align the High School Outbound team on strategies and goals. • Annual Global Education Summit (domestic): A conference for 300+ high school educators that focuses on professional development, networking, and program growth opportunities. • Annual summer site visits (international): Multi-location international trips for top-sending educators, giving them the chance to observe CIEE’s summer programs firsthand. • Other events as assigned. • Drive the planning and execution timeline of all HSOB events, in collaboration with the CIEE Events team. • Develop the brief for each event to align the HSOB and Events teams on goals, requirements, and success metrics. • Chair all event planning meetings. • Summarize and distribute notes internally. • Help define the theme, scope, and needs of each event. • Contribute to discussions on event flow, agenda, and keynote speaker needs. • Develop the detailed project timeline for each event. • Assign tasks and own internal follow-ups with key contributors to keep material developments and plans on schedule. • Track the status of all event plans and provide leadership with regular updates. • Lead the administrative "wrap-up," of the event including distributing evaluations, tabulating feedback, summarizing data, and distributing comprehensive outcome reports to the team. • Assist with on-site logistics at in-person events. • Execute events on schedule and in keeping with overall strategic and budget goals. • Coordinate all pre-event logistics for internal trainings - including registration, travel, catering, payment collection (if applicable), and more as required. • Work with third party contractors to solicit contract proposals. • Review contracts and collaborate on venue decisions that will meet the needs of the team. • Conduct regular audits of all event expense reports to ensure all costs are accurately coded. • Collaborate with the finance team to resolve coding discrepancies and maintain clean financial records for post-event reporting. • Develop communication plans for event promotion to attendees and core audiences. • Work with HSOB Sales and HSOB Communications Manager to develop copy and integrate event communications into the sales and CIEE communications calendar. • Serve as the primary point of contact for event inquiries from participants, presenters, and staff. • Collaborate with HSOB Marketing Manager and HSOB Marketing Coordinator to develop digital campaign materials to promote the events across CIEE socials. • Oversee social media strategy for events and coordinate on-site content collection with internal or freelance photographers and videographers. • After the event, work with the HSOB Marketing team to distribute content across channels, including email, social, web, and SEO. • Success in the role looks like: Keeping all stakeholders on task and events on budget through proactive project management and budget tracking. • Ensuring a smooth experience from pre-event planning through on-site execution and post-event follow-up, leaving no loose ends. • Effectively leveraging event content and data to position CIEE as an industry leader across web, social, and email channels. • Collaborate with the Sales and Marketing team to include events in the broader departmental strategy, editorial calendar, and communications plan.