Title: Coordinator, Administrative Program Location: Salt Lake City United States Hybrid/ remote Job Description: Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 03/17/2026 Requisition Number PRN44503B Job Title Coordinator, Administrative Program Working Title Go Learn Program Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary A flexible schedule is important. Work hours are generally between 8:00am-5:00pm, Monday - Friday. Night and weekend work is needed intermittently for events, trips, meetings, and emergency support while trips are out on location. Domestic and international travel throughout the year is expected. This position is expected to build relationships with clients, faculty trip leaders, and members of the community. HYBRID WORK OPPORTUNITY: Employees must reside in the state of Utah, but will have the opportunity to work a hybrid schedule of in-person and remote work. VP Area Academic Affairs Department 02203 - Youth & Personal Enrichment Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $45,000 - $54,000 Close Date 06/17/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Go Learn connects curious adults to immersive, faculty-led travel experiences around the world. Housed within University Connected Learning at the University of Utah, Go Learn programs combine academic depth, cultural exploration, and community building. Our travelers value thoughtful planning, clear communication, and a high level of care before, during, and after each program. We believe travel is a powerful form of lifelong learning and work as a close-knit team to create meaningful, well-supported experiences. The Go Learn Program Coordinator supports the planning, execution, and evaluation of faculty-led educational travel programs offered through Go Learn. This role provides detailed administrative, logistical, and customer service support to travelers, faculty trip leaders, and staff, ensuring programs run smoothly from early planning through post-trip follow-up. The Coordinator works closely with the Go Learn Director and Program Manager and contributes to the continuous improvement of systems, communication, and participant experience. We anticipate hosting first-round interviews the week of April 27th, in person. We anticipate a start date of May 15. The hiring committee is led by Christine Baczek, Senior Director of Personal Enrichment Programs. Responsibilities Trip & Program Coordination - Assist with the development and scheduling of trip itineraries in collaboration with the Director and Program Manager. - Coordinate logistics with hotels, airlines, museums, restaurants, transportation providers, and other vendors. - Arrange insurance, waivers, agreements, and collect required travel documentation from participants. - Prepare participant materials, pre-departure packets, and post-trip surveys. - Provide on-location support for Go Learn trips as needed, including domestic and international travel. Traveler, Faculty & Customer Support - Serve as a primary point of contact for travelers, responding to inquiries via phone and email with professionalism and care. - Communicate regularly with participants through updates, reminders, and touchpoint emails. - Support faculty trip leaders with travel logistics, documentation, and expense processes. - Administrative & Financial Support - Manage participant data in the registration system and maintain accurate records. - Create and submit requests, expenses, and reimbursements in Concur on behalf of faculty as directed. - Make department purchases and manage PCard reallocations and monthly reconciliation. - Coordinate payments, payment plans, and collection of required forms and signatures via DocuSign. Team Collaboration & Continuous Improvement - Participate in regular team meetings and contribute to discussions around process improvements and traveler experience. - Collaborate with colleagues across University Connected Learning to support shared goals and coverage. - Assist with special projects and other duties as assigned. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences - Strong organizational and communication skills - Experience in customer service - Familiarity with adult education or community programming - Ability to work independently and manage multiple priorities - Availability for evening and weekend work Type Benefited Staff Special Instructions Summary Additional Information This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Title: Program Administrator - Tisch College Location: Somerville United States Hybrid Job Description: Overview The Jonathan M. Tisch College of Civic Life is a national leader in civic education, whose teaching, research, and community partnerships are setting the standard for higher education's role in civic engagement. As the only university-wide college of its kind, Tisch engages Tufts students in transformational learning opportunities via hands-on field-based experiences, community building, and public service. These engagements prepare them to become active citizens and community leaders. Tisch research centers conduct groundbreaking research on young people's civic and political participation and forge innovative participatory action research partnerships with communities. Tisch College's North Star-building robust, inclusive democracy for an increasingly multiracial society-seeks to cultivate knowledge, leaders and living experiments that expand possibilities for democratic development in the context of increasing risks to democracy worldwide. Our work supports the University's efforts to become an anti-racist institution. Our programs and research centers focus on strengthening the political participation and voices of historically marginalized people, especially youth, and on addressing the challenges of building and reviving democratic institutions needed for multiracial/ethnic societies. The Talloires Network of Engaged Universities (Talloires Network) is a growing global coalition of 454 university presidents, vice-chancellors, and rectors in 93 countries who have publicly committed to strengthening the civic roles and social responsibilities of their institutions. It is the largest international network focused particularly on university civic engagement. What You'll Do The Program Administrator position combines leadership and organizational management responsibilities. He/she/they are a key contributor to Talloires Network strategic planning and to continual implementation of its work plan. He/she/they will work in partnership with the Executive Director to fundraise for civic engagement programs, organize movement-building events, and manage secretariat core functions. The Program Administrator will oversee outreach to and relationships with current and prospective member institutions as well as national and regional partnerships. He/she/they will direct and manage current programs, and design and implement new programs. He/she/they are responsible for organizing and managing global conferences, workshops and other meetings. They will lead the office management and systems including external communications. Essential Functions: Strategic Planning & Movement-Building - Organize and manage retreats, conferences, workshops and other Network place-based and virtual programs and events. - Tasks include team planning and supervision, logistics, documentation, international and other travel, outreach, evaluation and reporting. - Coordination of planning for global conferences and convenings. - Organize bi-annual Steering Committee meetings. Membership and Partnerships - Take primary responsibility for relationships with current and prospective member institutions. - Lead the development of goals with respect to membership expansion and membership services. - Lead outreach to and recruitment of new members. - Oversee the development of the Engaged Membership strategy and goals. - Goals include increasing Engaged Membership to 50 members and increasing Signatory Membership to 500 members. - Take responsibility for stewarding Signatory and Engaged membership data in spreadsheet and on web site . - Manage and strengthen partnerships with national, regional, and global networks for university civic engagement. Civic Engagement Programs - Lead and manage the Annual MacJannet Prize for Global Citizenship Program from start to finish. - Provide ongoing support to the For Youth, By Youth movement as needed. - Assist with funding reports and proposals as needed. - Assist with editing and designing of annual and other reports, articles, and marketing materials. Administration and Communications - Work closely with units throughout Tufts to administer financial aspects of awards and contracts. - Lead office management and systems. - Lead the design and administration of office operations and procedures. - Maintain calendar for all TN events and staff schedules. - Provide administrative support to the Executive Director. - Respond to routine correspondence and requests for information. - Organize and maintain program files and databases. Distribute literature and other materials. - Direct the operation of external communication elements. - Contribute to marketing, advertising and outreach effort. - Contribute to recruitment, hiring and training of new staff, and provide input for performance reviews. Provide guidance to student or temporary workers. What We're Looking For Basic Requirements: Knowledge and experience typically acquired by: - Bachelor's degree with 3-5 years of relevant experience or Associates degree with 5-7 years of relevant experience. - Employment experience in program development and administration. - Excellent organizational and written communication skills. - High personal initiative; the ability to work both independently and in collaboration with others. - Keen attention to detail. - Demonstrated ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy. - Strong interpersonal skills and the ability to relate well with students, staff, faculty, administrators, and community members. - Cultural competency and ability to work collaboratively with a broad variety of stakeholders, units, and committees in academic settings. - Proficiency with MS Office and various content management systems such as Mailchimp, social media platforms. - Basic web design and editing skills. Preferred Qualifications: - Adept at international travel, including to less resourced settings. - Fluency in Spanish. - Master's Degree. Special Work Schedule Requirements: This is a hybrid position based in Medford/Somerville MA. On-campus hours are flexible and aligned with the Center's priorities and institutional responsibilities. The role requires flexibility in how and when work occurs as the Center operations span diverse time zones, academic calendars, and cultural holidays; early-morning and evening hours are routine. Domestic and international travel is expected. Pay Range Minimum $60,000.00, Midpoint $75,000.00, Maximum $90,100.00 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities The Program Administrator position combines leadership and organizational management responsibilities. He/she/they are a key contributor to Talloires Network strategic planning and to continual implementation of its work plan. He/she/they will work in partnership with the Executive Director to fundraise for civic engagement programs, organize movement-building events, and manage secretariat core functions. The Program Administrator will oversee outreach to and relationships with current and prospective member institutions as well as national and regional partnerships. He/she/they will direct and manage current programs, and design and implement new programs. He/she/they are responsible for organizing and managing global conferences, workshops and other meetings. They will lead the office management and systems including external communications. Essential Functions: Strategic Planning & Movement-Building - Organize and manage retreats, conferences, workshops and other Network place-based and virtual programs and events. - Tasks include team planning and supervision, logistics, documentation, international and other travel, outreach, evaluation and reporting. - Coordination of planning for global conferences and convenings. - Organize bi-annual Steering Committee meetings. Membership and Partnerships - Take primary responsibility for relationships with current and prospective member institutions. - Lead the development of goals with respect to membership expansion and membership services. - Lead outreach to and recruitment of new members. - Oversee the development of the Engaged Membership strategy and goals. - Goals include increasing Engaged Membership to 50 members and increasing Signatory Membership to 500 members. - Take responsibility for stewarding Signatory and Engaged membership data in spreadsheet and on web site . - Manage and strengthen partnerships with national, regional, and global networks for university civic engagement. Civic Engagement Programs - Lead and manage the Annual MacJannet Prize for Global Citizenship Program from start to finish. - Provide ongoing support to the For Youth, By Youth movement as needed. - Assist with funding reports and proposals as needed. - Assist with editing and designing of annual and other reports, articles, and marketing materials. Administration and Communications - Work closely with units throughout Tufts to administer financial aspects of awards and contracts. - Lead office management and systems. - Lead the design and administration of office operations and procedures. - Maintain calendar for all TN events and staff schedules. - Provide administrative support to the Executive Director. - Respond to routine correspondence and requests for information. - Organize and maintain program files and databases. Distribute literature and other materials. - Direct the operation of external communication elements. - Contribute to marketing, advertising and outreach effort. - Contribute to recruitment, hiring and training of new staff, and provide input for performance reviews. Provide guidance to student or temporary workers. Qualifications Basic Requirements: Knowledge and experience typically acquired by: - Bachelor's degree with 3-5 years of relevant experience or Associates degree with 5-7 years of relevant experience. - Employment experience in program development and administration. - Excellent organizational and written communication skills. - High personal initiative; the ability to work both independently and in collaboration with others. - Keen attention to detail. - Demonstrated ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy. - Strong interpersonal skills and the ability to relate well with students, staff, faculty, administrators, and community members. - Cultural competency and ability to work collaboratively with a broad variety of stakeholders, units, and committees in academic settings. - Proficiency with MS Office and various content management systems such as Mailchimp, social media platforms. - Basic web design and editing skills. Preferred Qualifications: - Adept at international travel, including to less resourced settings. - Fluency in Spanish. - Master's Degree. Special Work Schedule Requirements: This is a hybrid position based in Medford/Somerville MA. On-campus hours are flexible and aligned with the Center's priorities and institutional responsibilities. The role requires flexibility in how and when work occurs as the Center operations span diverse time zones, academic calendars, and cultural holidays; early-morning and evening hours are routine. Domestic and international travel is expected.

• Manage the day-to-day operations of programs, products, and services within the assigned subject matter portfolio. • Partner with subject matter leadership to define goals, success measures, project outcomes, and timelines that support strategic initiatives. • Develop and maintain detailed project plans, work‑back schedules, milestones, and task tracking for multiple concurrent initiatives. • Translate high-level vision and strategy into clear, actionable project phases and deliverables. • Monitor progress, identify risks, dependencies, and capacity constraints, and recommend mitigation strategies. • Ensure clear communication, accountability, and follow-through across cross-functional teams. • Serve as a central point of coordination among internal staff, consultants, facilitators, and external partners. • Support the development and management of program and project budgets. • Track expenses, support forecasting, and contribute to regular budget reviews. • Lead or support contract coordination with vendors, consultants, and facilitators. • Serve as project lead or key contributor for designated conferences, institutes, or professional learning events within the portfolio.

• Coordinate consulting and technology implementations at client sites and coordinate internal resources and third parties/vendors for optimal execution of projects • Create program management tools to monitor program delivery • Coordinate timing of each delivery with client expectations • Understand client business issues and work to identify solutions to resolve • Identify and coordinate consulting work steps for successful delivery of Consulting Services with client responsibilities and track progress • Utilize project management software to manage projects as well as client invoicing