Role Description The Boostrap.Africa executives are looking for a number of competent Executive Administrative Assistants to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on various tasks related to each executive’s working life and communication. - Act as the point of contact between each executive and internal/external clients - Manage each executive's projects timelines - Undertake unsupervised research using ChatGPT or other similar tools - Undertake the tasks of receiving calls, taking messages and routing correspondence - Handle requests and queries appropriately - Maintain a diary, arrange meetings and appointments and provide reminders - Make travel arrangements - Take dictation and minutes and accurately enter data - Produce reports, presentations and briefs - Develop and maintain an efficient electronic documentation and filing system - Keep the virtual office running efficiently Qualifications - Proven experience as an executive administrative assistant or senior executive assistant - Full comprehension of office management systems and procedures - Functional laptop with steady Internet access - Functional knowledge of ChatGPT - Excellent knowledge of MS Office - Excellent knowledge of SaaS products - Proficiency in English - Aged under 35 - Exemplary planning and time management skills - Up-to-date with advancements in office gadgets and applications - Ability to multitask and prioritize daily workload - High-level verbal and written communications skills - Discretion and confidentiality - Min HND; Previous experience as a personal assistant would be considered an advantage - Must have, or be able to acquire, a valid Nigerian passport - While the job is mainly remote, occasional visits to locations in Lagos will be required

Title: Program Assistant 3 Location: Evanston United States Job Description: Department: WCAS Chemistry Salary/Grade: NEX/11 Job Summary: The Department of Chemistry seeks a Program Assistant to provide comprehensive support to a faculty member and their research group. This position coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. A successful candidate must be calm under pressure and comfortable working independently, responding to evolving priorities, and maintaining professionalism while supporting a busy faculty member and research group. This role requires adaptability, exceptional communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities. This is a full-time position at 37.5 hours per week. This position works a hybrid schedule, with some onsite work and some remote work. More information will be discussed during the interview. The target hiring range for this position will be between $21 - $25 an hour which is $41,107 - $48,937 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Specific Responsibilities: - Administrative & Operational Support: Provide day-to-day administrative support for faculty, research staff, and students. Draft and respond to correspondence and maintain organized records and documentation. Create and maintain spreadsheets and databases used to track operational, research, and financial information. - Financial & Compliance Support: Process expenses, purchases, and reimbursements in accordance with budgets and institutional policies. Prepare documentation related to research awards, compliance, and administrative requirements. - Human Resources & Personnel Support: Coordinate hiring and appointment processes for new staff, temporary employees, interns, and research personnel. Track research appointments and manage onboarding, departures, and reappointments in accordance with deadlines. Serve as a liaison between faculty, research groups, and administrative offices. - Coordination, Events & Travel: Manage calendars and coordinate meetings for faculty and research groups. Coordinate domestic and international travel arrangements and registrations. Prepare and submit travel and expense reports in compliance with institutional guidelines. Coordinate and support colloquia. - Student & Research Group Support: Provide administrative support to students and research teams across a range of activities including ordering, shipping coordination, and research safety documentation. Provide support to all group members. Facilitate departures of lab members. Update group website. Miscellaneous Performs other duties as assigned. Minimum Qualifications: - A high school diploma or equivalent required. - 4 years of administrative support or other relevant experience required. Minimum Competencies: - Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Preferred Qualifications: - Bachelor's degree Preferred Competencies: - Excellent verbal and written communication. - Strong attention to detail. - Ability to work independently and exercise sound judgment. - Ability to manage and prioritize multiple projects. - Strong problem-solving and organizational skills. - Previous experience working in higher education. - Familiarity with Northwestern enterprise systems such as MyHR, NUFinancials, Cognos, CAESAR, 25Live/RES. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Executive Assistant to CEO (12 Month FTC) Hybrid Chief Executive Officer Dublin, County Dublin, Ireland Description About the role We have an exciting opportunity for an experienced and highly organized Executive Assistant, with a talent for building strong working relationships to provide critical and comprehensive support to our Chief Executive Officer. The position requires a savvy individual with a strong work ethic and good communication skills. The ideal candidate will have a broad range of executive level support knowledge, which will include advanced level Microsoft Office experience. The ideal candidate will need to be well organised, detail oriented, and trustworthy in terms of maintaining the highest level of confidentiality. You will need to be able to work under pressure with changing priorities and deadlines. You will also exhibit good written and verbal communication, and the ability to working independently in a challenging and fast paced environment. This role is a fixed term contract for a period of 12 months and based out of our Dublin office working closely with our CEO (2 days work from home, 3 days in office). Requirements Responsibilities - Complex diary management and international travel arrangements - Booking of travel, hotel, transport, arranging visas and preparing travel packs - Meeting/event coordination and conference calls - Arranging catering, lunch and coffee runs for CEO meetings - Prepare and edit correspondence, communications, presentations, spreadsheets, and other documents - To undertake specific areas of responsibility and special projects, as required, to support the CEO - Provide administrative support including preparation of presentations, collating data and creating reports, printing, filing etc. - Effective tracking and communication - Identify and resolve issues proactively - Organise internal and external C Suite and Leadership events - Greeting of clients and ensuring a seamless experience while onsite - Finance duties to include raising of POs and credit card reconciliations Requirements - Minimum 5+ years’ experience - Outstanding written and oral communication skills - Excellent interpersonal, time management and organisational skills - An understanding of confidentiality issues - Adaptability and flexibility - Capacity to work under extreme pressure and meet tight deadlines - Ability to multi-task & prioritise - Excellent use of Microsoft Suites - Team player and ability work on their own initiative - Strong travel management experience Benefits Our promise to you   We are striving to become global leaders across all of the categories we operate in and as part of that we are a high-performing highly collaborative team that works cross functionally to accommodate our client’s needs.    - Collaboration: Working together to achieve our best  - Outcomes: Drive Success in every engagement   - Respect: A collective feeling of inclusion and belonging  - Excellence: Continuously raising the bar  What’s in it for you?   (Ireland) - Healthcare cover through the VHI  - Company pension contribution   - Life assurance/ Income protection  - 23 days annual leave  - 3 company closure days  - Annual bonus opportunity  - Work From Home set-up allowance  - Opportunity to work with clients and colleagues on a global scale for a world leader in Client Lifecycle Management  - Other competitive company benefits, such as flexible working hours, work from home policy, bike to work scheme, sports and social committee, weekly fitness and sports classes and much more  - Buddy system for all new starters  - Collaborative working environment  - Extensive training programs, classroom and online, through ‘Fenergo University’  - Opportunity to work on a cutting-edge Fintech Product, using the latest of tools and technologies  - Defined training and role tracking to allow you see and assess your own career development and progress.  - Active sports and social club  - State of the art offices in the heart of Dublin’s Docklands with great facilities, canteen and games area

Executive Assistant Human Resources & Talent Acquisition Sliema, Malta Apply Description Position at LeoVegas Group ABOUT THE ROLE We are looking for a highly organised, proactive, and dependable Executive Assistant to support our C-Level leadership team. This role is ideal for someone who thrives in a fast-paced environment and is comfortable working closely with senior executives and multiple stakeholders across the organisation. The successful candidate will play a key role in ensuring the smooth day-to-day management of executive activities, coordinating collaboration between leadership and teams, and maintaining a high level of professionalism, discretion, and efficiency. The role also requires close coordination with our US-based parent company, meaning the ability to work across different cultures, communication styles, and time zones. YOU WILL BE RESPONSIBLE FOR: - Provide comprehensive administrative and organisational support to C-Level executives. - Manage complex calendars, scheduling meetings and coordinating across multiple time zones. - Facilitate collaboration between executives and internal teams, ensuring smooth communication and follow-ups. - Act as a key liaison between local leadership and, at times, the US-based parent company, helping coordinate communication and activities when required. - Organise and coordinate internal and external meetings, including preparation of agendas and supporting materials. - Handle travel arrangements including flights, accommodation, itineraries, and logistics. - Manage and maintain important documents, reports, and presentations. - Assist with the organisation and handling of sensitive legal and personal documentation, ensuring proper record-keeping and confidentiality. - Act as a key point of contact for internal and external stakeholders on behalf of the executives. - Track action items, deadlines, and deliverables to ensure efficient execution of priorities. - Assist with ad hoc projects, events, and operational tasks as required. - Maintain strict confidentiality when dealing with sensitive information. OUR SUCCESSFUL CANDIDATE WILL HAVE THE FOLLOWING: ESSENTIAL SKILLS - 5+ years of proven experience supporting C-Level or senior executives in a fast-paced environment. - Exceptional organisational and time management skills, with the ability to prioritise effectively. - Outstanding interpersonal and communication skills. - Comfortable working with multiple stakeholders and leadership styles. - Ability to remain calm and effective under pressure. - Experience managing confidential legal and personal documentation is highly desirable. - Strong attention to detail and ability to manage complex schedules and documentation. - Proficiency in standard office and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, etc.). - Self-motivated, proactive team player who is comfortable working independently. - Comfortable collaborating with international teams and across different cultures. - Due to coordination with our US-based parent company, occasional evening email availability may be required. NICE TO HAVES - Experience supporting multiple executives simultaneously. - Experience coordinating international travel and events. WHO WE ARE At the core of LeoVegas Group is Team Leo. Our culture is our foundation and is what enables us to innovate, build, and lead as we trailblaze our way through the igaming industry. We’re a team of over 2000 innovators, initiators, and groundbreakers working in a fast-paced and agile environment across 19 offices worldwide. BENEFITS - Hybrid work policy - 4 weeks of Workation (T&C apply) - Well-being allowance to support your active lifestyle - Private health insurance - Discounts across a range of retailers, gyms, bars & restaurants - We offer an employee assistance program that can provide help and guidance during challenging moments. JOIN US! In our pride, we empower our teammates to find their roar and run with their wildest ideas. We don’t wait for things to happen; we pounce and make it happen! Would you be a good fit for the Leo Pride - give us a roar! **As our company working language is English, we’d like to see your CV in English, please**