About the Role: Join our team as a Vacation Planning Coordinator, assisting individuals and families in organizing well-structured vacation experiences while working remotely. In this role, you will support clients as they explore destination options, accommodations, and activities that align with their travel preferences and schedules. Your primary focus will be coordinating travel arrangements, organizing itinerary details, and ensuring that all reservation information is clearly documented and easy for clients to follow. As a Vacation Planning Coordinator, you will assist clients throughout the planning process by helping organize accommodations, transportation arrangements, and activity options that contribute to a smooth and enjoyable vacation experience. Many trips involve multiple reservations and scheduling considerations, so attention to detail and organization are essential. You will assist with verifying confirmations, organizing travel timelines, and maintaining accurate records so that each travel plan is properly coordinated. Clear communication is an important part of this role. Clients rely on accurate information about reservations, itinerary details, and travel timelines. You will help ensure that confirmations are organized and that travel information is communicated clearly throughout the planning process. This position is fully remote and well suited for individuals who enjoy helping others organize meaningful travel experiences while maintaining structured workflows and dependable follow-through. Training is available for all new hires so they can become familiar with planning systems, documentation procedures, and coordination processes used to support vacation planning. Responsibilities: - Assist clients with reviewing destination and accommodation options - Coordinate reservations and confirm travel arrangements - Organize itinerary timelines and travel documentation - Maintain accurate booking confirmations and records - Communicate travel updates and planning information clearly Qualifications: - Strong organizational and communication skills - Detail-oriented with dependable follow-through - Comfortable working independently in a remote environment - Interest in hospitality or vacation planning What We Offer: - Training and onboarding support - Flexible remote scheduling - Performance-based pay structure - Professional mentorship and guidance - Access to planning systems and resources

Scheduled Hours 40 Position Summary Position supports and facilitates all aspects of credentials onboarding & verification process for medical staff appointments and re-appointments. Includes credentialing of allied health providers and fellows as required. Job Description Primary Duties & Responsibilities: - Accountable for initial and continuous verification of credentials of medical staff members, for hospital medical staff office, state and managed care payors. - Ensures ongoing state and federal licensure, compliance with JCAHO and NCQA standards, observance of applicable hospital medical staff by laws state and state/managed care payors agreements. - Responsible for initial and continuous credentialing and reappointing of all medical staff members. Assists with initial state licensure applications and hospital applications for privileges as needed. - Ongoing maintenance of current and accurate data/information in system credentials database. Appropriately utilizes the database to produce reports, lists, rosters, etc., assisting BJC & contracted facilities as needed. - Maintains the permanent credentials files on all applicable medical staff members, managed care and allied health providers as well as fellows. Assures accuracy of records and maintains a state of readiness at all time for review/audit by delegated entities, licensing and accrediting agencies. - Assures the confidentiality and integrity of all aspects of the credentialing verification program and process. - Keeps credentialing manager, appeals manager, and divisional management informed of credentialing of medical staff members. - Performs other duties as assigned. Working Conditions: Job Location/Working Conditions - Normal office environment Physical Effort - Typically sitting at a desk or table Equipment - Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Credentialing, Medical Offices, Medical Staff Credentialing Grade C08-H Salary Range $20.57 - $30.84 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal - Up to 22 days of vacation, 10 recognized holidays, and sick time. - Competitive health insurance packages with priority appointments and lower copays/coinsurance. - Take advantage of our free Metro transit U-Pass for eligible employees. - WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness - Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family - We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. - WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Why Charlie Health? Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported. Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home. As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you. About the Role As a Care Admin Specialist, you will play a crucial role in supporting the operations of our organization by ensuring the accuracy and completeness of patient data, facilitating the transfer of information between systems, and providing administrative support to the admissions and clinical teams. Your role will be pivotal in ensuring the accuracy, integrity, and efficiency of our data processes, supporting various departments across the organization in delivering exceptional care and service. Success will be measured by the productivity and performance of your daily tasks as well as your ability to prioritize completion of high-priority tasks. Our team is full of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to build a business that will impact millions of lives in a profound way. Responsibilities - Data Review and Transfer: - Review and transfer patient data accurately and efficiently between Salesforce and medical records systems. Ensure that all information is entered correctly and in compliance with established protocols and standards. - Patient Chart Maintenance: - Maintain patient charts and records, ensuring that all documentation is complete, up-to-date, and organized according to internal guidelines and regulatory requirements. - Data Entry and Management: - Enter and update patient information in databases and electronic health records systems as needed. Monitor data integrity and accuracy, identifying and resolving discrepancies or errors promptly. - Administrative Support: - Provide administrative support to the admissions and clinical teams, including scheduling appointments, organizing meetings, preparing documents, and handling correspondence. Assist with other administrative tasks as assigned. - Performing Attendance for various teams, Admin tasks as assigned, scheduling for various teams, responding to teams inquires supporting them with workflow or tech/questions. - Compliance Adherence: - Adhere to compliance standards and regulations, including HIPAA, to protect the privacy and confidentiality of patient information. Follow established procedures for data handling, storage, and disposal. - Team Collaboration: - Collaborate with internal teams, including admissions, clinical, and administrative staff, to ensure seamless communication and coordination of patient care and administrative activities. - Training and Development: - Participate in training programs and professional development opportunities to enhance your knowledge and skills in care administration, data management, and compliance practices. Qualifications - 1+ years of relevant work experience - Associate or Bachelor's degree in health sciences, communications, or relevant field - Previous experience in a healthcare or administrative role relating to data operations, data management, or related roles, with a strong understanding of data reconciliation, manual data entry, and data migration processes is a plus but not required - Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment. - Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders. - Commitment to maintaining confidentiality and adhering to compliance standards and regulations. - Willingness to learn and adapt to new systems, processes, and procedures. - Knowledge of database systems and tools such as GSheets, Salesforce, and EMRs is a plus. - Availability to work 40 hours per week. The hours for this position are Monday-Sunday, working any days of the week you prefer, 8.5 hour shifts. We'd prefer a candidate who can start 12pm or 2pm MT for their shifts. - This position pays $20/hour plus benefits. Note to Colorado applicants: Applications will be accepted and reviewed on a rolling basis. Please note that this role is not available to candidates in Alaska, California, Maine, New York, Washington State, Washington D.C., Massachusetts, New Jersey, Oregon, Connecticut, and Minnesota #LI-REMOTE Based on the nature of this role, you will need to complete several state background checks for clearance to see clients. Florida requires a fingerprint based background check, with more information found here. Please note that the cost for this background check will be paid for in full by Charlie Health. Our Values - Connection: Care deeply & inspire hope. - Congruence: Stay curious & heed the evidence. - Commitment: Act with urgency & don’t give up. Please do not call our public clinical admissions line in regard to this or any other job posting. Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services. Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals. At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people. Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation. By clicking "Submit application" below, you agree to Charlie Health's Privacy Policy and Terms of Service. By submitting your application, you agree to receive SMS messages from Charlie Health regarding your application. Message and data rates may apply. Message frequency varies. You can reply STOP to opt out at any time. 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• Obtain and maintain a Property & Casualty (P&C) insurance license • Manage Assistant and group email inboxes promptly and accurately, ensuring timely responses and proper task routing • Provide phone coverage and frontline communication support for the organization • Prepare and distribute quotes, finance agreements, ACORD applications, bind requests, invoices, and state affidavits • Conduct policy checks, renewal notifications, and request loss runs • Ensure proper documentation is prepared, received, reviewed, and submitted accurately and in compliance with surplus lines requirements • Document and maintain transparency of all transactions within AMS and other company systems • Assist in internal and external surplus lines audits by verifying transactions, documentation, and regulatory compliance • Apply strong working knowledge of insurance administrative processes and AMS operations to ensure consistent accuracy and efficiency • Identify, own, and resolve administrative or documentation issues proactively, escalating appropriately when necessary • Manage evolving priorities and shifting deadlines independently while maintaining high levels of accuracy and responsiveness • Support onboarding, training, and mentorship of new or junior administrative team members as needed • Utilize AI-enabled tools and internal systems to improve efficiency, accuracy, and workflow organization where appropriate • Support Sales teams with service-related items and administrative needs • Provide backup support for administrative duties, including mail handling and general office coordination • Handle sensitive client and financial information with discretion, professionalism, and strict confidentiality • Contribute to process improvement initiatives and cross-functional projects as assigned • Maintain regular and timely attendance • Required to perform other duties as requested, directed, or assigned