Scheduling & Reservations Coordinator – Remote Location: Remote (United States) About Us: We are a client coordination and services company that supports individuals and organizations with scheduling, reservations, and service-related logistics. We focus on clear communication, organized workflows, and delivering a consistent, high-quality client experience. Position Overview: The Scheduling & Reservations Coordinator plays a key role in supporting clients by managing scheduling requests, coordinating reservations, and maintaining accurate records. This position requires strong organizational skills, attention to detail, and the ability to communicate professionally in a remote work environment. This is a coordination-focused role centered on administrative support and client communication. Key Responsibilities: Coordinate scheduling and reservation requests following established processes Communicate with clients to confirm details, provide updates, and address general inquiries Maintain accurate records, calendars, and reservation documentation Monitor timelines and ensure confirmations, updates, and changes are completed accurately Support daily operations by following internal workflows and quality standards Provide professional, timely responses to client inquiries Collaborate with internal teams as needed to support service delivery Qualifications & Skills: Strong organizational and time-management skills Clear written and verbal communication abilities Attention to detail and accuracy Ability to work independently in a remote environment Basic computer proficiency and willingness to learn new systems Professional, reliable, and client-focused Previous experience in scheduling, reservations, customer service, hospitality, or administrative support is helpful but not required. Work Environment & Schedule: Fully remote position Flexible scheduling options may be available Training and ongoing support provided Why Join Us: Remote work flexibility Structured, supportive team environment Clear expectations and established workflows Opportunity to develop valuable coordination and client service skills How to Apply: Interested candidates are encouraged to submit an application for consideration. Qualified applicants will be contacted regarding next steps. $50,000 - $70,000 a year

About the Role: We are looking for a Remote Itinerary & Booking Assistant to support clients with organizing travel details and assisting with reservation preparation. This role focuses on customer service, itinerary coordination, and ensuring accurate trip information is gathered and maintained. The ideal candidate is organized, resourceful, and comfortable working independently in a virtual environment. Responsibilities: • Assist clients with preparing itinerary details for upcoming trips • Support the booking process by gathering required information from clients • Research accommodations, transportation options, and destination details • Organize trip information, confirmations, and documentation • Provide clear communication and customer service throughout the planning process • Maintain accurate records and update internal systems as needed • Coordinate follow-ups and scheduling to ensure all client needs are addressed • Monitor itinerary components to ensure accuracy and completeness • Perform general administrative and travel support tasks Qualifications: • Strong organizational and multi-tasking skills • Clear written and verbal communication abilities • Ability to work remotely with consistent follow-through • Comfort using online tools, systems, and digital research • Customer service, administrative, or coordination experience preferred • Detail-oriented and dependable in completing assigned tasks Work Environment: • Fully remote position • Flexible scheduling • Training and ongoing guidance provided If you enjoy assisting clients, staying organized, and supporting the coordination of seamless itineraries, this role provides a structured environment to develop your skills in booking and travel preparation. $45,000 - $65,000 a year

Job Title: Travel Scheduling Assistant (Remote) About Us We take pride in helping travelers simplify the planning process by connecting them with the perfect accommodations. We specialize in hotel and resort bookings, offering personalized service to clients seeking everything from romantic escapes to group getaways. Our team is passionate about making travel stress-free, seamless, and memorable. Position Overview: We are seeking a friendly, goal-oriented Travel Scheduling Assistant (Remote) to support our hotel booking team. In this fully remote role, you’ll connect with prospective clients, schedule consultations, and introduce them to our travel planning services. This is a great opportunity for someone who enjoys interacting with people, is comfortable working remotely, and is passionate about the travel industry. Key Responsibilities: Reach out to potential clients via phone, email, and social media to introduce our hotel booking services Qualify leads and schedule appointments for travel advisors and hotel specialists Maintain accurate records of outreach, client interactions, and appointment status Respond to basic inquiries and direct more detailed questions to the appropriate team member Follow up on previous contacts to ensure continued interest and engagement Collaborate with the team to optimize outreach efforts and improve lead conversion Qualifications: Excellent communication skills (verbal and written) Comfortable speaking with clients via phone or video platforms Highly organized with strong time management skills Friendly, professional, and client-focused demeanor Basic computer proficiency and experience using online calendars or CRM tools Self-motivated and able to work independently in a remote environment Must be 18 or older with reliable internet access and a personal computer Interest in travel, hospitality, or customer service a plus What We Offer: Flexible remote schedule Comprehensive training and support Opportunities for growth into travel planning or sales roles Access to travel industry resources and perks A supportive and engaging team environment Work Environment: This role is fully remote and requires strong self-management and communication. Ideal for those who enjoy building connections and supporting a team dedicated to providing exceptional travel service. $35,000 - $65,000 a year

• Daily Support & Communication • Check and respond to Slack messages and emails (Inbox Zero champion). • Join a quick daily check-in (30 min) with your manager. • Client Onboarding • Process new client data in our systems. • Collect and store all necessary documents. • Follow up on any missing forms. • Organization & File Management • Keep client records up to date in our spreadsheets. • Organize files in Google Drive. • Maintain clean, accurate shared folders. • Meeting Coordination • Schedule and manage invites for internal and client meetings. • Update links, attendees, and any meeting tools needed. • Reporting & Data Updates • Prepare and send weekly client reports. • Update dashboards and track churn data. • Share any missing onboarding info with the team. • Monthly Clean-Up • Put together the monthly churn report. • Remove old client data from systems and archive it. • Team Onboarding & Offboarding • Set up new team members with access to our tools. • Remove access when someone leaves. • Recognition & Feedback • Share client feedback with leaders. • Post positive shout-outs in our recognition channel. • Cross-Team Support • Keep communication flowing between Sales, Finance, and Content teams. • Access & Platforms • Manage solution provider portal invites. • Request client access for Amazon tools. • Ad Hoc Tasks • Create custom reports or handle special requests from leaders. • Process Improvements • Keep SOPs up to date. • Suggest better ways to make our workflows smoother.