• Organize and maintain written and digital records, including data entry and document management. • Coordinate and manage calendars, schedules, and appointments across different time zones. • Draft, proofread, and manage correspondence, reports, and presentations. • Conduct research, collect data, and provide information to support decision-making. • Prepare and maintain meeting agendas, minutes, and follow-ups. • Assist in the coordination of meetings, conferences, and business development initiatives. • Perform ad-hoc administrative duties as needed to support various business units. • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications. • Assist in implementing new sales programs, procedures, and systems. • Coordinate communication between internal teams and external stakeholders, including clients and vendors. • Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates. • Coordinate communication between candidates and the designated recruiter. • Manage invoicing, accounts receivable collections, and general bookkeeping tasks. • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts. • Assist with budgeting, financial reviews, and preparation of confidential financial documents. • Utilize tools like Excel to organize data, create charts, and generate reports. • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS. • Support project management efforts by tracking progress and communicating updates.

• Translate strategic vision into clear processes • Support EOS (Entrepreneurial Operating System) management • Serve as a communication bridge between CEO and team • Oversee internal projects and conduct quality control • Protect the CEO’s time and priorities (strategic gatekeeping)

Role Description We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline communication, and ensure nothing falls through the cracks in a fast-paced, high-growth environment. If you’re proactive, detail-oriented, and thrive in roles where you take ownership and solve problems independently, this is an opportunity to make a real impact. Job Responsibilities - Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated - Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication - Coordinate meetings, confirm appointments, and provide timely updates to leadership - Communicate with clients via phone and email to gather information and provide updates as needed - Prepare, review, and manage documents, including agreements and internal reports - Track tasks, follow up on deliverables, and ensure deadlines are consistently met - Conduct research and organize information to support business and operational needs - Perform administrative tasks such as document management, filing, and coordination across teams - Support social media management tasks as needed - Handle sensitive information with a high level of confidentiality and professionalism Qualifications - 5+ years of experience as an Executive Assistant or in a similar role - Proven experience supporting C-level executives (CEO, Founder, or similar) - Strong experience in calendar management, client communication, and document preparation - Excellent written and verbal communication skills - Highly organized with strong attention to detail and follow-through - Ability to multitask, prioritize, and adapt in a fast-paced environment - Proactive, resourceful, and solutions-oriented mindset - Proficiency in Google Workspace and ability to quickly learn new tools and systems - Strong time management skills with the ability to handle multiple responsibilities efficiently - Ability to maintain confidentiality and professionalism at all times Requirements - Minimum Technical and Work Environment Requirements: - Internet Connection: - Primary internet connection with a minimum speed of 15 Mbps. - Backup internet connection with at least 10 Mbps. - Backup connection must be capable of supporting work during a power outage. - Primary Device: - Desktop or laptop equipped with at least: - Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. - A minimum of 8 GB RAM. - Backup Device: - Must meet or exceed the performance of an Intel Core i3 processor. - Must be functional during power interruptions. - Peripherals and Workspace: - A functioning webcam. - A noise-canceling USB headset. - A quiet, dedicated home office space. - A smartphone for communication and verification purposes. Benefits - Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. - Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. - Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. - Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. - Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. - Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

Role Description This role provides administrative and Personal Assistant support to the Principal, managing client communications, diary coordination, and day-to-day legal administrative tasks. - Manage inbound and outbound calls, including handling client enquiries. - Book initial consultations and client appointments. - Manage and maintain the Principal’s diary and schedule. - Input client details into the LEAP system and open client files. - Draft cost agreements and assist with legal documentation. - Diarise follow-ups and ensure timely client communication. - Provide general administrative support to the Principal. - Perform website updates and basic content management tasks. - Conduct ASIC searches as required. Qualifications - Previous experience as a Personal Assistant, Legal Secretary, or Virtual Assistant (ideally within legal or professional services). - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). - Experience managing calendars, appointments, and client communications. - Familiarity with website content management systems. - Strong written and verbal English communication skills. - High level of organisation, discretion, and attention to detail. - Ability to work independently and manage multiple tasks efficiently. - Experience with LEAP or other legal practice management systems (advantageous). Requirements - Permanent work-from-home set-up. - Dayshift (Australian business hours). - Part-time job. Benefits - HMO. - Annual leave. - 13th-month pay. - With Government-Mandated Benefits.